9/23/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
September 23, 2014

President Pro Tem St. Cyr called the meeting to order at 6:30 p.m.

ROLL CALL:
Present: Driver, Guzman, Martin, Smith, and St. Cyr. Absent: Andersson and Mull. Staff Present: Tara Caldara and Elsie Martinez. Visitors present: Carol Dolin.

AGENDA:
Mr. St. Cyr presented the agenda. Motion: Mrs. Guzman moved to adopt the agenda as presented. Second: Mrs. Driver. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

COMMENTS BY VISITORS:
There were no visitor comments.

MINUTES:
The minutes from the 8/12/14 special meeting were presented. Motion: Mrs. Driver moved to approve the minutes from the 8/12/14 special meeting as presented. Second: Mrs. Guzman. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

The minutes from the 8/12/14 special meeting executive session were presented. Motion: Mrs. Smith moved to approve the minutes from the 8/12/14 special meeting executive session as presented. Second: Mrs. Martin. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

The minutes from the 8/26/14 regular meeting were presented. Mrs. Smith noted two errors. Mr. St. Cyr was absent so he did not present the agenda and did not approve the bills. Mrs. Smith was omitted from approving the bills. Motion: Mrs. Smith moved to approve the minutes from the 8/26/14 regular meeting as corrected. Second: Mrs. Driver. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

The minutes from the 8/26/14 regular meeting executive session were presented. Motion: Mrs. Guzman moved to approve the minutes from the 8/26/14 regular meeting executive session as presented. Second: Mrs. Smith. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

TREASURERS AND INVESTMENT REPORTS:
The Treasurer’s and Investment report for August 2014 were presented. Ms. Caldara reported that the library received a TIF rebate in the amount of $2,855.34 and that the Key Bank CD matured on 9/15/14. The $100,000 from the Key Bank CD was reinvested into a $100,000 CD with Pacific Western Bank due on 9/29/15 at .55% and that another $100,000 was invested in a CD with BMW Bank NA due on 10/26/16 at 1.102%.

BILLS:
The list of bills for August/September 2014 was presented for approval. Motion: Mrs. Driver moved to approve payment of wire transfers and checks #39189-39239, in the amount of $165,366.56. Second: Mrs. Smith. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

REPORTS:
There were no reports.

LIBRARY DIRECTOR’S REPORT:
Ms. Caldara presented the statistical, narrative and incident reports. Ms. Caldara added that the Zion Community of Character Walk held on 9/11/14 was a big success. One source estimates that nearly 800 people were in attendance. Participants in the walk were: Matt and his family, Tara and Lyle, Jean K. and Steve, Robyn, and Sarah W. Eddie, Rosa, Carol B., Sarah, and Tara manned the booth on the parkway after the walk.

COMMUNICATIONS:
The following communications were presented:

  • A copy of the 8/27/14 Daily Herald story, “Sugar Grove Library Director Leaving for Zion-Benton” and a copy of the 8/28/14 Kane County Chronicle story, “Sugar Grove Library Director Leaves for Job at Zion-Benton.”
  • A copy of the RAILS announcement submitted on 9/2/14, “Carol Dolin Hired as Library Director.”
  • A response to a compliment for the Exotic Animal Show on 7/26.
  • A response to a letter about the newsletter.
  • A response to a suggestion to have a web design class at the library.
  • Two employee compliments for Elise.
  • Correspondence regarding the Enterprise interface.
  • Correspondence regarding My Media Mall holds.
  • A peer compliment for Gabe.
  • A thank you letter to the Winthrop Harbor Lions Club for a book donation.
  • A thank you letter to a patron for a book donation.
  • A thank you letter for a prize donation for the Jubilee Days Color Me Crazy run.
  • Suspension notices for Smith, Smith, Davis, and Perry.

ACCENTUATE THE POSITIVE:
Ms. Caldara showed photos from the Zion Community of Character Walk held on 9/11/14.

TRUSTEE DEVELOPMENT:
Mrs. Martin presented a summary on Chapter 11: Fundraising from Trustee Facts File, 4th Edition. Mrs. Guzman volunteered to present a summary of Chapter 12: Advocacy.

UNFINISHED BUSINESS:
There was no unfinished business.

NEW BUSINESS:
Resolution 14/15-R-1, “Resolution to Determine an Estimate of Funds Needed for 2014-2015 Fiscal Year” was presented. Motion: Mrs. Martin moved to adopt Resolution 14/15-R-1, “Resolution to Determine an Estimate of Funds Needed for 2014-2015 Fiscal Year.” Second: Mrs. Driver. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

EXECUTIVE SESSION:
Motion: Mrs. Driver moved to enter Executive Session under 5 ILCS 120/2(c)(1), with Tara Caldara in attendance. Second: Mrs. Guzman. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

The board reconvened in open session at 6:56 p.m.

Motion: Mrs. Smith moved to waive vacation and personal time off carryover limits for a specific employee. Second: Mrs. Driver. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

ADJOURNMENT:
Motion: Mrs. Guzman moved to adjourn the meeting. Second: Mrs. Driver. Roll Call: Driver, Guzman, Martin, Smith, and St. Cyr.

The meeting adjourned at 6:57 p.m.

Approved:    October 28, 2014

Signed:           /s/ George Andersson, President
Attest:            /s/ Stephanie M. Smith, Secretary Pro Tem

Recording Secretary: Tara Caldara