6/2/15 SPTF Minutes

Zion-Benton Public Library Strategic Planning Task Force
Place: Zion-Benton Public Library, Youth Study Room, 2400 Gabriel Ave., Zion, IL 60099
6:30 p.m. Tuesday, June 2, 2015

I. CALL TO ORDER & ROLL CALL
Present: Wendy Driver (Chair), Jacqueline Holmes, Amy Onan and Carol Dolin
Absent: None.

II. AGENDA

a. Task Force Charge: Ms. Driver outlined the charge of the Strategic Planning Task Force, which is to increase the use of the library and its resources, illustrate the value of the library to the community, and to demonstrate the responsible and effective use of tax dollars in support of the community. We have developed a community survey to gather input from residents about how we are doing, what we can do better, and how to priorities our activities to be most valuable. We also invite survey respondents to indicate their interest in participating in focus groups to offer more feedback to help us shape the library going into the future. Very few people have responded. How can we increase participation, particularly among non-library users, to get enough responses to be statistically meaningful?

b. The July-September Newsletter will include a paper version of the survey, which will go to all district households. The newsletter is also delivered to community centers, businesses, schools, and other agencies.

c. Links to the surveys were included in the summer reading Partners in Reading mailings, sent to the newspapers, and on social media.

d. Trustees and Staff will provide an interactive version of the survey at community events. Staff have already booked most of these events and will have a booth where Trustees can interact with the public
1. Nostalgia Days
2. Harbor Days
3. Beach Park Days
4. Jubilee Days
5. Community of Character Walk – may be too late, September 19

e. Wendy will contact businesses to see if the Library can have a table where Trustees can encourage shoppers to answer the questions.
a. Jewel
b. Piggly Wiggly
c. Aldi
d. Ace Hardware
e. Wal-mart

f. Participants will receive mini-candy bars or something similar to participate

g. Update full board at and encourage others to represent the library at a community event or booth at the June 23 Board Meeting

 

III. Adjournment

 

The meeting adjourned at 8:00 pm.

 

Approved: June 23, 2015

 

Signed: /s/ Matthew St. Cyr, President
Attest: /s/ Mary E. Martin, Secretary

 

Recording Secretary: Carol Dolin