6/19/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT
June 19, 2012

President Pro Tem Stephanie Smith called the meeting to order at 6:41 p.m.

ROLL CALL: Present: Jessica Keddy, Mary Martin, Beverly Mull and Stephanie Smith. Absent: George Andersson, Dana McCarthy and Thomas Rich. Staff present: Nann Blaine Hilyard, Tara Caldara and Rosemary Kauth. Visitors present: None.

AGENDA: Mrs. Smith presented the agenda and amended it to eliminate item XIII. Executive Session.
Motion: Mrs. Mull moved to adopt the agenda as amended. Second: Mrs. Keddy. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the May 22, 2012 regular meeting were presented.
Motion: Mrs. Mull moved to approve minutes from the May 22, 2012 regular meeting as presented. Second: Mrs. Keddy. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

The minutes of the May 22, 2012 Executive Session were presented.
Motion: Mrs. Mull moved to approve minutes from the May 22, 2012 Executive Session as presented. Second: Mrs. Martin. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated May 31, 2012 was presented. Ms. Hilyard also presented the investment report for May and reported that the Partners in Reading campaign has raised over $6,000 to date.

BILLS: The bills for May/June were presented for approval.
Motion: Mrs. Keddy moved to approve payment of checks #35630-35687, with check #35654 being void, and wire transfers, in the amount of $162,241.72. Second: Mrs. Martin. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

REPORTS: Ms. Hilyard reported that the finance committee met on 6/13/12 and the report will be addressed under New Business. Mrs. Mull reported that nine children and three adults attended the After School Program’s Field Trip on 6/2/12 and that 631 students attended the After School Program this past year.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for May.

COMMUNICATIONS: The following communications were presented:

  • Serendipity: The Happy Accident, an article published by Nann Blaine Hilyard in the 6/14/12 edition of the Zion-Benton News.
  • The June 2012 newsletter from Zion Senior Cottages, highlighting the article asking for items to donate to the library.
  • A thank you letter from the Illinois Library Association for the library’s support and a summary of their activities.
  • A compliment for employee Tim Veit.
  • An anonymous postcard complaining about staff.
  • Suspension notices for Griffin, Rush and Williams.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

The proposed FY2012-2013 Preliminary Budget was presented.
Motion: Mrs. Mull moved to adopt the FY2012-2013 Preliminary Budget as presented. Second: Mrs. Martin. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

Motion: Mrs. Keddy moved to authorize the Treasurer to approve the final list of bills for FY11/12. Second: Mrs. Martin. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

Mrs. Smith set the Board Meeting schedule for FY12/13 for the 4th Tuesday of each month at 6:30 p.m., with the exception of the December 2012 meeting, which is cancelled.

ADJOURNMENT:
Motion: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Keddy. Roll Call: Aye: Keddy, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:48 p.m.

Approved: July 24, 2012
Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary: Tara Caldara