11/27/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
NOVEMBER 27, 2007

President Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mr. Rich, Mrs. Smith*, and Mrs. Taylor.
Absent: Mr. Hughes.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: The agenda was presented. Mr. Rich moved to strike items IV.a (Visitor David Cain) and XI.b (Accept FY2006-2007 Annual Audit).
MOTION: Mrs. Taylor moved to adopt the agenda as amended.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

* Mrs. Smith entered at 6:35 p.m.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the October 23, 2007, regular meeting were presented. Ms. Ower noted that her entry time to the meeting had been omitted, as had Mrs. Taylor’s.
MOTION: Ms. Ower moved to approve the minutes of the October 23, 2007, regular meeting as amended.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated October 31, 2007 was presented.

BILLS: The bills for October/November were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #31350 through #31609, with checks #31539 and #31580, being void, in the amount of $157,076.09.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: Ms. Hilyard recommended rolling over a $250,000 repurchase agreement due on 12/10/07 for 180 days.
MOTION: Mrs. Smith moved to approve rolling over a $250,000 repurchase agreement due on 12/10/07 for 180 days.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There were no Finance Committee or Executive Committee reports.

Mrs. Smith reported that the Friends have will receive donations of $200 from both the City of Zion and the Village of Winthrop Harbor for the gift basket raffle to be held 2/23/08. The City of Zion waived fees for the raffle license and the need for a fidelity bond. Mrs. Kauth thanked the Friends for their support of the Holiday Music Program by donating the cost of the piano rental.

Ms. Ower reported that the North Suburban Library System passed a resolution to support the Illinois Board of Education’s proposed new rules governing certified school media specialists. Mr. Rich added this item to New Business.

Mrs. Mull reported that 13 kids attended the After School Program last Monday.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for October.

Mrs. Taylor reiterated her recommendation that the library have ongoing ID checks and a security desk at the front door. She stated that she felt incidents were still volatile. She thanked staff for the clear incident reports and said she thinks security is improved, but that students need to know that they are responsible for their actions while in the library. Ms. Caldara noted that all four youth involved in the fight on 10/25/07 were known to monitors and staff, which did not deter them from fighting. Ms. Hilyard and Ms. Caldara stressed that a security desk would require additional staffing and that having monitors circulate throughout the building proves very effective.

Accentuate the Positive – Ms. Hilyard presented artwork that was purchased with memorial contributions for Margaret A. Pivovar.

COMMUNICATIONS: The following communications were presented:

– A response to a commendation for Fran Pataska, Luis Martinez, and Craig Peterson.
– A response to a complaint regarding computer use and a suggestion that the library staff open until 1:08 a.m. and have fun activities for little kids and big kids.
– A response to complaint about not having a link that returns to the library’s home page from the on-line catalog.
– A response to a comment about lobby remodeling.
– A response to a complaint about missing materials.
– A response to a suggestion that the “My Account” link on the website was not functioning properly.
– Pictures from the Craft Fair and Zion-Benton News.
– The program from Christian Youth Theater, which has a library ad on page 33.
– Suspension letters for Scott, Chase, and Gordon.
– A thank you for a memorial donation.
– A thank you for allowing the Young Marines to place a collection box at the library.
– A thank you from Elmwood School for reading to Mrs. Eisenberg’s fourth grade class.
– A thank you from the OLH Woman’s Club for Ms. Hilyard’s November 1 presentation.
– A letter from State Treasurer Alexi Giannoulias approving the library’s Cash Dash Unclaimed Property claim – we received $218.88.

BOARD BRIEFS: Trustees viewed a presentation on the Model Ethics Ordinance.

UNFINISHED BUSINESS: Trustees reviewed the proposed Electronic Participation policy.
MOTION: Mrs. Taylor moved to adopt the Electronic Participation policy as presented.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

NEW BUSINESS: Trustees reviewed the proposed Collection Boxes policy. Mr. Rich recommended changing the wording about only one organization having a box at a time, so the policy would state: “As a rule, only one organization at a time may have a collection box….”
MOTION: Mrs. Smith moved to adopt the Collection Boxes policy as revised.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The Annual Levy Ordinance was presented.
MOTION: Mrs. Smith moved to adopt Ordinance 07/08-O-3, “Annual Levy Ordinance” as presented.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Due to the cancellation of the December 2007 board meeting, the Treasurer will need to approve the final list of bills.
MOTION: Mrs. Taylor moved to authorize the Treasurer to approve the final list of bills for December 2007.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Trustees discussed the Illinois Board of Education’s proposed new rules governing certified school media specialists.
MOTION: Ms. Ower moved to direct Ms. Hilyard to write a letter to the Illinois Board of Education in support of the proposed new rules governing certified school media specialists.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Mr. Rich set a special meeting for Wednesday, December 12, 2007 at 5:30 p.m. in meeting room B to approve the FY2006-2007 Annual Audit and to update the long range plan.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:50 p.m.

Approved: January 22, 2008

Signed: Thomas Rich, President
Attest: Sean Hughes, Secretary Pro Tem

Recording Secretary: T. Caldara