11/26/13 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
November 26, 2013

President Pro Tem George Andersson called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Yadira Guzman, Mary Martin, Beverly Mull*, Matthew St. Cyr and George Andersson. Absent: Stephanie Smith. Staff present: Tara Caldara, Nann Blaine Hilyard, Elsie Martinez and Sarah Washkoviak. Visitors present: David Cain and Larry Kreuscher, Milburn Cain & Co.

AGENDA: Mr. Andersson presented the agenda and added item X.c Authorize Treasurer to Approve Statement of Cash Receipts and Disbursements July 1, 2012 through June 30, 2013, under New Business. Motion: Mr. St. Cyr moved to adopt the agenda as amended. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: David Cain and Larry Kreuscher presented the FY12/13 Annual Audit and reported that the financial position of the District remains strong as cash and investments balances increased by $67,000 to $2,882,000. The depreciation expense for the year totaled $415,000.

* Mrs. Mull entered at 6:45 p.m.

MINUTES: The minutes of the October 22, 2013 regular meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the October 22, 2013 regular meeting as presented. Second: Mrs. Mull. Roll Call: Aye: Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: Guzman. Motion carried.

The minutes of the October 22, 2013 Executive Session were presented. Motion: Mr. St. Cyr moved to approve the minutes from the October 22, 2013 Executive Session as presented. Second: Mrs. Mull. Roll Call: Aye: Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: Guzman. Motion carried.

TREASURER’S REPORT AND INVESTMENTS: The treasurer’s report and investment report for October 2013 were presented.

BILLS: The bills for November were presented for approval. Motion: Mrs. Guzman moved to approve payment of wire transfers and checks #38445-38541, in the amount of $213,209.46. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: Mrs. Mull reported that the After School Program was doing well and Mr. St. Cyr presented a report on the Taxing Bodies meeting.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, ILA and incident reports for October.

ACCENTUATE THE POSITIVE: Ms. Hilyard showed trustees custom phone holders, now on sale at the Circulation desk.

COMMUNICATIONS: The following communications were presented.

  • A summary of Vendor comments from the 2013 Craft Fair.
  • A copy of the ZB Teens First Annual Cookie Bake-Off Hunger Games Edition recipe book
  • A compliment for Elizabeth and Pedro.
  • A compliment for Don.
  • A copy of a letter to the edition of the News-Sun titled “More than a library” and a thank you to the author sent by Ms. Hilyard.
  • A response to a suggestion that the library get more large-print books by Jodi Picoult.

TRUSTEE DEVELOPMENT: Mr. Andersson presented a summary of Chapter 6 from the Trustee Facts File, 4th Edition.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Motion: Mr. St. Cyr moved to accept the FY 12/13 Annual Audit. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

Motion: Mr. St. Cyr moved to authorize the Treasurer to approve the final list of bills for December 2013. Second: Mrs. Mull. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

Motion: Mr. St. Cyr moved to authorize the Treasurer to approve the Statement of Cash Receipts and Disbursements, July 1, 2012 through June 30, 2013. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: Motion: Mr. St. Cyr moved to enter into Executive Session, in accordance with 5 ILCS 120/2 (c)(2) with Ms. Hilyard in attendance. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 8:06 p.m.

Motion: Mr. Andersson moved to appoint Wendy Driver to the open trustee position and authorize Ms. Hilyard to contact her. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT: Motion: Mr. St. Cry moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:10 p.m.

Approved: February 25, 2014.

Signed: /s/ George Andersson, President Pro Tem
Attest: /s/ Mary E. Martin, Mary E. Martin, Secretary

Recording Secretary: Tara Caldara