11/25/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
November 25, 2014

President George Andersson called the meeting to order at 6:34 p.m.

ROLL CALL: Present: Wendy Driver, Mary Martin, Beverly Mull*, Stephanie Smith, Matthew St. Cyr, and George Andersson. Absent: Yadira Guzman. Staff Present: Carol Dolin, Tara Caldara, Elsie Martinez, and Sarah Washkoviak. Visitors present: Sebastian St. Cyr, Amy Onan, and David Cain and Larry Kreuscher, Milburn Cain & Co.

AGENDA: Mr. Andersson presented the agenda.
Motion: Mr. St. Cyr moved to adopt the agenda as presented. Second: Mrs. Smith. Roll Call: Driver, Martin, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS:  Amy Onan introduced herself as a candidate for trustee. Larry Kruescher and David Cain presented the FY13/14 Annual Audit. Mr. Kruescher presented the overview of 2014 audit results. Mr. Cain reviewed the Statement of Net Position; Statement of Activities; Revenue vs. Expenses; IMRF Analysis of Employer Contributions; and the Management Letter.

MINUTES: The minutes of the 10/28/14 regular meeting were presented.
Motion: Mr. St. Cyr moved to approve the minutes from the 10/28/14 regular meeting as presented. Second: Mrs. Driver. Roll Call: Driver, Martin, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The minutes of the 10/28/14 regular meeting Executive Session were presented.
Motion: Mrs. Driver moved to approve the minutes from the 10/28/14 regular meeting Executive Session as presented. Second: Mr. St. Cyr. Roll Call: Driver, Martin, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

TREASURERS AND INVESTMENT REPORTS: The Treasurer’s and Investment report for October 2014 was presented.

BILLS:  The list of bills for October-November 2014 was presented for approval in the amount of $198,051.09. Mr. St. Cyr asked what the check to Waukegan-Gurnee Glass was for. Ms. Dolin explained that it was to replace a broken window in Youth Services.
Motion:  ­­­­Mr. St. Cyr moved to approve payment of wire transfers and checks #39332-39395, in the amount of $198,051.09. Second: Mrs. Driver. Roll Call: Driver, Martin, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: There were no reports.

LIBRARY DIRECTOR’S REPORT: Ms. Dolin presented the statistical, narrative and incident reports for October 2014. Mr. Andersson asked about no attendance for the Home School Network meeting. Ms. Washkoviak said that attendance had been declining and Youth Services staff were considering phasing out the program. Ms. Driver said that, based on her experience, the program needed a home school parent to organize the meeting, prepare materials, etc.

Ms. Dolin noted the overall decline in Circulation by Item statistics. She recommended that fees for movie and game checkouts be eliminated. Overdue fines on new movies and games would remain at $1 per day. Mr. Andersson said it was a good idea. Ms. Caldara reported that she was setting up and testing a Roku box, hoping to begin circulating streaming devices that will enable the library to extend movie checkouts by utilizing the digital download codes. Ms. Dolin informed trustees that Ms. Kauth is planning to add a “For Sale” bulletin board in the lobby.

*Ms. Mull entered at 7:12 p.m.

COMMUNICATIONS: The following communications were presented:

  • A compliment for Rosa Herrera.
  • A compliment for the Youth Services staff.
  • A thank you to Kenneth Webb for donating a copy of his book, Essences III.
  • Peer compliments for Sara, Don, Daryn, and Eddie.
  • Correspondence from Deb Will, IMC Coordinator at ZBTHS, who arranged for a bus stop at the library.
  • A thank you to Ines Gomez, Jazmin Candy Store & Party Supplies for the donation of stationary items to the library’s 2014 Day of the Dead program.
  • A thank you to Patricia Neal for a donation in memory of Robert P. Neal.
  • A thank you to Nann Blaine Hilyard for a donation in memory of Robert P. Neal.
  • A response to a comment about noise and loitering in the library.
  • Photos and vendor evaluations from the Holiday Craft Show.
  • A suspension notice for Lockett.

TRUSTEE DEVELOPMENT: Mrs. Guzman prepared a summary of Chapter 12: Advocacy from Trustee Facts File, 4th Edition, which will be presented at the 1/27/15 meeting. Mr. St. Cyr presented a summary of Chapter 13: Public Relations. Mrs. Driver volunteered to present a summary of Chapter 14: Trustee Continuing Education at the 1/27/15 meeting.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Trustees discussed the FY13/14 Annual Audit.
Motion: Mr. Andersson moved to accept the FY13/14 Annual Audit. Second: Mr. St. Cyr. Roll Call: Driver, Martin, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Ms. Caldara informed Trustees that the Treasurer would need to approval the final list of bills for December, 2014, since there was no meeting scheduled.
Motion: Mr. Andersson moved to authorize the Treasurer to approve the final list of bills for December, 2014. Second: Mrs. Smith. Roll Call: Driver, Martin, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Ms. Dolin reported that Long Range/Strategic Planning was underway. She distributed copies of the 2008-2011 Goals and Activities. A meeting of the Strategic Planning Task Force (Andersson, Driver, Mull, Smith, and St. Cyr) is scheduled for 1/13/15 at 6:30 p.m.

Ms. Dolin presented plans for The (new) Hive and presented an amended Behavior Policy that would allow patrons to eat in the library.
Motion: Mrs. Driver moved to approve the Behavior Policy. Second: Mr. St. Cyr. Roll Call: Driver, Martin, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

EXECUTIVE SESSION: Motion: Mr. Andersson moved to enter Executive Session under 5 ILCS 120/2(c)(1). Second: Mrs. Driver. Roll Call: Driver, Martin, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 7:58 p.m.

ADJOURNMENT: Motion: Mr. Andersson moved to adjourn the meeting. Second: Mr. St. Cyr. Roll Call: Driver, Martin, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 7:59 p.m.

Approved: January 27, 2015

Signed:           George Andersson, President
Attest:            Mary E. Martin, Secretary

Recording Secretary: Tara Caldara