11/25/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
NOVEMBER 25, 2008

President Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Ms. Ower*, Mrs. Smith, Mrs. Taylor, and Mr. Rich. Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; and Carol Cramer, Youth Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Taylor moved to adopt the agenda as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Truth-in-Taxation Hearing: Mr. Rich declared the hearing open at 6:31 p.m. and reported that the Truth-In-Taxation public hearing notice was posted in the library and published in the Zion-Benton News on 11/13/08. Director Hilyard reported that there were no inquiries regarding the hearing and no one present wished to address the Board. Mr. Rich declared the hearing closed at 6:32 p.m.
There were no visitor comments.

*Ms. Ower entered at 6:33 p.m.

MINUTES: The minutes from the October 28, 2008 regular meeting were presented.
MOTION: Mrs. Smith moved to approve minutes from the October 28, 2008 regular meeting as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: Ower. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated October 31, 2008 was presented.

BILLS: The bills for November were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #32511 through #32589 and wire transfers, with checks #32513, #32518, #32519 and #32520 being void, in the amount of $228,496.55. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance or Executive Committee reports.

The Friends of the Library officers met on November 15. They $300 to sponsor the piano rental for holiday music and $600 for Wii gaming supplies. The quilt raffle drawing will be December 13 at noon. (Mrs. Smith intends to win but that does not preclude anyone else from purchasing tickets.)

Ms. Ower reported that the NSLS trustees had their annual retreat and are continuing to discuss van delivery service.

Mrs. Mull says that The After School Program participants are reading and having fun.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for October.

Communications – The following communications were presented:

  • A reply to a suggestion about computer usage.
  • A reply to a question about lending DVDs to other libraries.
  • A reply to a suggestion about the drive-up book drop.
  • A reply to a suggestion that the library have an ATM and credit card machine.
  • A reply to a suggestion about DVD classification.
  • The Village of Winthrop Harbor newsletter with ZBPL news taking up most of the back page.

Ms. Caldara distributed proof copies of the December-March newsletter. The new printer provides full color at only slightly more than the previous printer. Moreover, the software is easier to use and the way they package items for mailing will cost less.

OLD BUSINESS: Ms. Hilyard presented an update on the Lobby 2.0 remodeling project. Added to the list sent in the board packet: adult services requests for additional slat wall accessories and more inviting furniture near the New Book area. She added the carpeting in some high-traffic areas is wearing and will have to be replaced.

NEW BUSINESS: Ordinance 08/09-O-4 was presented.
MOTION: Mrs. Taylor moved to adopt Ordinance 08/09-O-4, “Annual Levy Ordinance”, as presented. Second: Mr Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The FY2007-2008 Annual Audit was presented. Ms. Hilyard noted that the auditor will attend the January meeting to answer questions. Mrs. Mull asked about the paragraph on “Preparation of Complete Financial Statements and Note Disclosures” and was concerned about the internal control deficiency. Ms. Caldara said she asked the auditor about the statement and was told that it is part of new reporting requirements.
MOTION: Ms. Ower moved to approve the FY2007-2008 Annual Audit, as presented. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: Mull. Motion carried.

Authorize Treasurer to approve final list of bills for December.
MOTION: Mrs. Taylor moved to authorize the Treasurer to approve the final list of bills for December. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-. Motion carried.

Reschedule January Board meeting.
MOTION: Mrs. Taylor moved to reschedule the January Board meeting to January 20, 2009. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-. Motion carried.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:15 p.m.

Approved: February 24, 2009
Signed: Thomas Rich, President
Attest: Megan Ower, Secretary
Recording Secretary: T. Caldara Secretary