11/24/09 Minutes

Minutes of the Regular Board Meeting of the Zion-Benton Public Library District
November 24, 2009

Vice President Steffi Smith called the meeting to order at 6:35 p.m. Roll Call: Present: Mr. Andersson, Ms. Fleming, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Mrs. Smith. Absent: Mr. Rich.  Also present were Nann Blaine Hilyard, Library Director, and Rosemary Kauth, Circulation/Technical Services Coordinator.

Agenda: Mrs. Smith presented the amended agenda in which the auditor’s report was removed and a remodeling report was added. Motion:  Mr. Andersson moved, Mr. McCarthy seconded, to accept the amended agenda. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.   Motion carried.

Comments by Vistors: there were none.

Minutes: The minutes of the October 27, 2009, regular meeting were presented. Motion: Mr. McCarthy moved, Mrs. Harris seconded, to approve the minutes. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.   Motion carried.

The minutes of the October 27, 2009, special meeting were presented. Motion: Ms. Fleming moved, Mr. McCarthy seconded, to approve the minutes and to leave them unsealed. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.  Motion carried.

Treasurer’s Report: The October 31, 2009, report was presented.

* Mrs. Mull inquired about the Internal Budget report that was appended to the treasurer’s report. Ms. Hilyard explained that it is a report generated for staff to track expenditures in the current month. (The treasurer’s report is for the prior month.)

* Ms. Hilyard pointed out that non-tax revenue is very low and that the budget may have to be adjusted at mid-year.

Bills: The bills for November were presented. Motion: Mrs. Mull moved, Mrs. Harris seconded, to pay checks #33488-#33536, with check 33488 void,in the amount of $184,726.21. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.   Motion carried.

Investments: There were no monthly investments.

Reports:

Friends: Mrs. Smith said that the Friends board has not met recently.  Quilt raffle ticket sales are going well. The raffle drawing will be Saturday, December 12.

NSLS: Mrs. Harris announced that the annual legislative breakfast will be  Monday, February 15.  The annual awards banquet has been cancelled for 2010 due to the economy.

After School Program: Mrs. Mull said that they having fun. Three new students have joined the program, for a total of nine.  They’re planning an end-of-2009 celebration.

Mrs. Mull reported on the Family Reading Night held in the Central Middle School library on November 19.   She told a story. Ms. Hilyard and Commissioner Shantal Taylor read stories.  Sara Torrez from the Circulation Department attended in order to issue library cards, but all the attendees already had cards.

Director’s Report: Ms. Hilyard responded to questions about self-check, the reciprocal borrowing program, and the Google class.  Mr.
McCarthy inquired about library-school cooperation, noting that there appears to be more interaction between ZBPL
and District 6 and District 3 than between ZBPL and  District 1. That is true, though not because ZBPL’s Youth Service staff aren’t trying.  Ms. Smith provided some historical background.

Ms. Hilyard presented a summary of the remodeling project.  She has asked the architect to look for less expensive furnishing than have been proposed.  Mr. Andersson inquired about the status of a teen (young adult) area.  Ms. Hilyard explained that that was not as critical as the other aspects of the project, and that staffing such a space would be difficult.

Accentuate the Positive: The vendor evaluations from the November 21 craft fair were presented.  This was the fifth annual craft fair.  Fran Pataska and Carole Mathias do an excellent job of coordinating the event. Vendors and customers are happy!

Communications:

  • An e-mail message from a patron regarding the return of a DVD.
  • News story from the Wheaton Sun about the 50th anniversary of Peregrine, Sime, Newman, Ritzman, and Bruckner, the library’s law firm.
  • Photo of the November 11 Navy Band concert at the library.
  • Response to a patron suggestion that the library street address be imprinted on book pockets.
  • A message from Elsie Martinez saying that she successful completed the Synergy library leadership program, expressing her appreciation for the library’s support.

Unfinished Business:  None.

New Business:

Resolution 09/10-R-3, Estimate of Funds, was presented. Ms. Fleming asked for clarification about the Levy and Extension, stating that they are higher than the library can expect to get (18% over the current year).  Ms. Hilyard explained that the rule of thumb is to levy high, because if we do not ask for more than we expect to receive we may not receive the maximum available. Motion: Mr. McCarthy moved, Mrs. Harris seconded, to approve Resolution 09/10-R-3. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.   Motion carried.

Truth-in-Taxation hearing: The hearing was opened.  No one spoke. The hearing closed.

Ordinance 09/10-0-4,   Annual Levy Ordinance, was presented. Motion: Mr. McCarthy moved, Mrs. Mull seconded, to approve Ordinance 09/10-0-4. Roll call: Aye:  Andersson, Harris, McCarthy, Mull, Smith.  Nay: Fleming.  Motion carried.

Final list of bills for December, 2009. Motion: Ms. Fleming moved, Mrs. Harris seconded, to authorize the treasurer to approve the list of bills for December, 2009. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.  Motion carried.

LIMRiCC Intergovernmental Agreement. Motion: Mrs. Mull moved, Mr. McCarthy seconded, to approve the LIMRiCC Intergovernmental Agreement. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.  Motion carried.

Reschedule March meeting. Motion: Mrs. Mull moved, Mrs. Harris seconded, to reschedule the March meeting to Tuesday, March 30, 2010, due to the PLA National Conference. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.  Motion carried.

Adjournment: Motion: Mr. McCarthy moved, Mr. Andersson seconded, to adjourn the meeting. Roll call: Aye:  Andersson, Fleming, Harris, McCarthy, Mull, Smith.  Motion carried.

The meeting adjourned at 7:55 p.m.

Approved January 26, 2010
Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary
Recording Secretary: Nann Hilyard