11/23/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

November 23, 2010

President Tom Rich called the meeting to order at 6:34 p.m.

ROLL CALL: Present: George Andersson, Lauren Fleming, Brenda Harris, Dana McCarthy, Beverly Mull*, Stephanie Smith, and Thomas Rich.  Absent: none.  Staff present: Nann Blaine Hilyard and Carol Cramer.  Visitors present: none.

AGENDA: Mr. Rich presented the agenda.  Item XI.a. Executive Session was deleted.
Motion: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

Mrs. Mull entered at 6:36 p.m.

COMMENTS BY VISITORS: The Truth in Taxation hearing was called to order at 6:37 p.m. by President Thomas Rich.  Mr. Rich entertained comments, questions or objections.

There being no comments, questions or objections, the hearing was declared closed.
Motion: Mrs. Mull moved to adjourn the hearing at 6:38 p.m. Second: Mrs. Smith. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

There were no visitor comments.

MINUTES: The notes of the October 26, 2010 meeting were reviewd.  The minutes of the October 28, 2010 special meeting were presented.
Motion: Mrs. Smith moved to approve minutes from the August 31 2010 meeting as presented. Second: Mrs. Mull. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated October 31, 2010, was presented.

BILLS: The bills for October/November were presented.
Motion: Mrs. Smith moved to approve payment of checks #34378-#34437, with check #34392 being void, in the amount of $136,782.80. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: Ms. Hilyard reported that president Betsy Hastings had surgery and is doing okay.  Betsy would like to step down from the president’s position.  The Friends board (Smith, Tarter, Norrish, Hilyard) are trying to schedule a time to get together to convene a regrouping meeting.  Meanwhile, the quilt raffle has earned $383 to date.

Mrs. Mull reports that The After School Program is growing!  They are having a great time.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for October and early November.  She presented comments on the successful craft fair.  Ms. Hilyard noted that the decline in circulation is distressing and attributed it to ILL/holds restrictions.  Meanwhile, foot traffic is higher.  Mrs. Cramer spoke to how busy youth services is these days.

ACCENTUATE THE POSITIVE: Ms. Hilyard reported on upcoming holiday music events and the Black History Month “Unsung Heroes” oral history project.

COMMUNICATIONS: The following communications were presented:

  • A compliment for Tim, who is “very helpful – very nice!!!”
  • A compliment for Allen, who is “helpful; resourceful; friendly; welcoming.”
  • A compliment for Stacy, who is “extremely helpful and very friendly.  [I] was renting a GED book and she made me feel proud to be trying.”
  • A thank you from Melissa Dillenbeck (Shiloh Park School) for hosting her 5th grade class.
  • A thank you to Mr. Patrick for alerting staff about Carol Cramer’s auto accident.
  • A thank you from Deb Will (ZBTHS) for Craig’s and Tara’s presentation to students.
  • A suggestion from a patron that “employees should be more thoroughly over telephone on policy of the library.”
  • An opinion that the late fee of a dollar per day [for movies] is excessive.
  • An opinion that “hearing children bang on the piano is not my idea of quiet!!!:
  • A letter complimenting a fine library and staff.
  • A problem about clarification of computer sign-on policies.
  • A response to a comment about the drive-up book drop.
  • A certification from the Adult Basic Education, GED & ESL deans, “in grateful recognition of your commitment & partnership to assist the Community Education Department in meeting the educational needs of the residents of Lake County.”

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 10/11-O-4, “Annual Levy Ordinance” was presented.
Motion: Mrs. Smith moved to adopt Ordinance 10/11-O-4, “Annual Levy Ordinance.” Second: Mrs. Mull.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The Identity Protection Policy was presented.
Motion: Mr. McCarthy moved to adopt the Identity Protection Policy as presented.  Second: Mrs. Harris.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

Authorization for the Treasurer to approve the final list of bills was requested.
Motion: Mrs. Smith moved to authorize the Treasurer to approve the final list of bills for December 2010.  Second: Mr. Andersson.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard raised a point of personal privilege, saying that it was 8 years ago this month that the ZBPL trustees interviewed her.

ADJOURNMENT:

Motion: Mrs. Smith moved to adjourn the meeting.  Second: Mrs. Harris.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:15 p.m.

Approved: January 25, 2011
Signed:  Thomas Rich, President
Attest:  Brenda Harris, Secretary

Recording Secretary:  Nann Blaine Hilyard