10/28/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
October 28, 2014

President Andersson called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Wendy Driver, Beverly Mull, Stephanie Smith, Matthew St. Cyr, and George Andersson. Absent: Yadira Guzman and Mary Martin. Staff Present: Carol Dolin, Tara Caldara, Rosemary Kauth, Elsie Martinez, and Sarah Washkoviak. Visitors present: Jacqueline Holmes.

Mr. Andersson appointed Mrs. Smith as Secretary Pro Tem.

AGENDA: Mr. Andersson presented the agenda.
Motion: Mr. St. Cyr moved to adopt the agenda as presented. Second: Mrs. Driver. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: Jacqueline Holmes introduced herself as a member of the community who was interested in becoming a candidate for trustee.

MINUTES: The minutes from the 9/23/14 regular meeting were presented. Mrs. Smith noted that the month and year were omitted under Treasurer’s Report.
Motion: Mr. St. Cyr moved to approve the minutes from the 9/23/14 regular meeting as corrected. Second: Mrs. Smith. Roll Call: Aye: Driver, Mull, Smith, and St. Cyr. Nay: -0-. Abstain: Andersson. Motion carried.

The minutes from the 9/23/14 regular meeting executive session were presented.
Motion: Mrs. Driver moved to approve the minutes from the 9/23/14 regular meeting executive session as presented. Second: Mrs. Smith. Roll Call: Aye: Driver, Smith, and St. Cyr. Nay: -0-. Abstain: Mull and Andersson. Motion carried.

TREASURERS AND INVESTMENT REPORTS: The Treasurer’s and Investment report for September 2014 was presented. Mrs. Driver asked about the “% Spent” column in the Per Capita accounts. Ms. Caldara explained that money in the Per Capita fund is used to purchase materials and that all purchases in the beginning of the fiscal year are charged to those accounts. Once the projected budget is reached, the accounts in the Library fund are recalculated to deduct the totals charged to the Per Capita accounts; therefore all of the accounts in the Per Capita fund will show 100% in the “%Spent” column.

BILLS: The list of bills for September-October 2014 was presented for approval in the amount of $215,199.57.
Motion: Mr. St. Cyr moved to approve payment of wire transfers and checks #39230-#39331, in the amount of $215,199.57. Second: Mrs. Smith. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: There were no reports.

LIBRARY DIRECTOR’S REPORT: Ms. Dolin deferred to Ms. Caldara who presented the statistical, narrative and incident reports for September 2014. Mrs. Mull asked Ms. Kauth if library cards expire. She said had some students told her that their cards expired. Ms. Kauth explained that cards expire every three years and asked Mrs. Mull to have the students see her.

COMMUNICATIONS: The following communications were presented:

  • A letter of support for Community Action Partnership of Lake County, who is applying for a grant.
  • A letter of support for the Boys & Girls Club of Lake County, who is applying for a grant.
  • A thank you to Kathy Stried for the gift of the Department 56 Dickens Village donation.
  • A reply to a patron inquiring about the Secretary of State’s Drivers Services Mobile Unit.
  • A thank you to Tutes Bakery for the donation of hot chocolate and bread for the Sugar Skulls program on 10/25.
  • A thank you from Catholic Charities for the 2014 School Supply Donation collection.
  • A thank you and certificate from SWALCO for participating in the Reuse-A-Shoe program.
  • Correspondence with a patron who inquired about the library’s referenda history.

TRUSTEE DEVELOPMENT: Mrs. Guzman prepared a summary of Chapter 12: Advocacy from Trustee Facts File, 4th Edition, which will be presented at the 11/25/14 meeting. Mr. St. Cyr volunteered to present a summary of Chapter 13: Public Relations.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 14/15-O-3, “Levying Taxes for Corporate Purposes for the Current Fiscal Year Commencing July 1, 2014 and ending on June 30, 2015 for Zion-Benton Public Library District, Lake County, Illinois,” was presented.
Motion: Mr. Andersson moved to adopt Ordinance 14/15-O-3, “Levying Taxes for Corporate Purposes for the Current Fiscal Year Commencing July 1, 2014 and ending on June 30, 2015 for Zion-Benton Public Library District, Lake County, Illinois,” as presented. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

A request to designate depositories for library funds was presented.

Motion: Mr. St. Cyr moved to designate First Midwest Bank as a depository for library funds and authorize George Andersson and Yadira Guzman to sign as agents for the library’s accounts and to authorize Carol Dolin, Tara Caldara, George Andersson, and Yadira Guzman to conduct wire transfers. Second: Mrs. Driver. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Motion: Mr. Andersson moved to designate the Illinois Funds as a depository for library funds and to authorize George Andersson and Yadira Guzman to sign as agents for the library’s accounts and to authorize Carol Dolin, Tara Caldara, George Andersson, and Yadira Guzman to conduct wire transfers. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Motion: Mr. St. Cyr moved to designate TD Ameritrade as a depository for library funds and to authorize Carol Dolin, Tara Caldara, George Andersson, and Yadira Guzman to sign as agents for the library’s accounts and conduct wire transfers. Second: Mrs. Smith. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Ms. Kauth distributed buttons to promote the Socks for Souls collection. Ms. Dolin reported that a Beach Park TIF Joint Review Board meeting is scheduled for 11/12/14 at 9:00 a.m. at Beach Park Village Hall.

EXECUTIVE SESSION: Motion: Mrs. Driver moved to enter Executive Session under 5 ILCS 120/2(c)(1) with Carol Dolin in attendance. Second: Mrs. Smith. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 7:17 p.m.

Motion: Mrs. Smith moved to pay Tara Caldara the approved amount for acting as Interim Director for the time period of four months – June, July, August, and September. Second: Mrs. Driver. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

ADJOURNMENT:
Motion: Mrs. Smith moved to adjourn the meeting. Second: Mrs. Driver. Roll Call: Aye: Driver, Mull, Smith, St. Cyr, and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 7:19 p.m.

Approved: November 25, 2014

Signed: /s/ George Andersson, President
Attest: /s/ Mary E. Martin, Secretary

Recording Secretary: Tara Caldara