10/27/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
October 27, 2009

President Rich called the meeting to order at 6:33 p.m.

ROLL CALL: Present: Mr. Andersson, Ms. Fleming, Mrs. Harris, Mr. McCarthy, Mrs. Mull, *Mrs. Smith, and Mr. Rich.  Absent: None. Also present were the following: Nann Blaine Hilyard, Director, Tara Caldara, Administrative Services Coordinator and Rosemary Kauth, Circulation/Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda and amended it to add Item XI.a – Executive Session. MOTION: Mr. Andersson moved to adopt the agenda as amended. Second: Ms. Mull. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the September 22, 2009, regular meeting were presented. MOTION: Mrs. Mull moved to approve minutes from the September 22, 2009, regular meeting as presented.  Second: Mr. Andersson. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich.  Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated September 30, 2009 was presented.

BILLS: The bills for October were presented. MOTION: Mrs. Mull moved to approve payment of checks #33487, with check #33410 being void, in the amount of $207,755.57. Second: Mrs. Harris. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich.  Nay: -0- Abstain: Smith. Motion carried.

INVESTMENTS: Investments for October were presented. MOTION: Ms. Fleming moved to authorize the transfer of $300,000 from the library’s super checking account to the Illinois Funds Investment account. Second: Mrs. Mull. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich.  Nay: -0- Abstain: Smith. Motion carried

REPORTS: There were no Finance Committee, Executive Committee, Friends of the Library or NSLS reports. Mrs. Mull reported that the After School Program is doing well.

* Mrs. Smith entered at 6:41 p.m.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for September.

Accentuate the Positive: Ms. Hilyard reported on the Geek Campaign.

Communications:

  • A response to a comment that this year’s was the best LibraryPalooza ever.
  • A response to a comment about use of the group study room.
  • A thank you from Anne Buck, Principal at New Tech High @ Zion-Benton East, for the “field trip” to the library.
  • A letter from Governor Pat Quinn highly recommending the library’s application for consideration for the BTOP grant.
  • Various library-related articles from the Zion-Benton News.

UNFINISHED  BUSINESS: There was no unfinished business.

NEW BUSINESS: Resolution 09/10-R-2, “Approving the Proposed Amendments to the LIMRiCC By-laws and Intergovernmental Agreements,” was presented. MOTION: Mrs. Mull moved to adopt Resolution 09/10-R-2, “Approving the Proposed Amendments to the LIMRiCC By-laws and Intergovernmental Agreements.” Second: Mr. Andersson. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Resolution 09/10-R-1, “Estimate of Funds Needed for the 2009-2010 Fiscal Year,” was presented. MOTION: Mrs. Smith moved to adopt Resolution 09/10-R-1, “Estimate of Funds Needed for the 2009-2010 Fiscal Year,” Second: Mr. Andersson. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

MOTION: Mrs. Smith moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District and invited Ms. Hilyard and Ms. Caldara to attend. Second: Mrs. Harris. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The meeting reconvened in open session at 7:07 p.m.

MOTION: Mrs. Smith moved to continue health insurance coverage for Johanna Wilemon through December 31, 2009. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

ANNOUNCEMENTS.

The CREW Community Spelling Bee is Thursday, November 12.   The library team needs a third speller, and cheerleaders are needed.   The team will be “I geek spelling.”

The Mayor’s Dinner is Wednesday, November 18. The library will buy a table for 10.  Trustees are welcome to attend.

ADJOURNMENT: MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Smith. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The meeting adjourned at 7:20 p.m.

Approved: November 24, 2009

Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary

Recording Secretary: Tara Caldara