10/23/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
October 23, 2012

President Thomas Rich called the meeting to order at 6:33 p.m.

ROLL CALL: Present: George Andersson, Mary Martin, Dana McCarthy, Beverly Mull, Stephanie Smith and Thomas Rich. Absent: None. Staff present: Nann Blaine Hilyard, Tara Caldara, Rosemary Kauth, Elsie Martinez and Sarah Washkoviak. Visitors present: None.

Mr. Rich informed trustees that Jessica Keddy had moved out of the library district and is no longer eligible to be on the Board of Trustees. The position will be filled in the April, 2013, Consolidated Election.

AGENDA: Mr. Rich presented the agenda and amended it to remove Item XI.c Accept Jessica Keddy’s Resignation and to add Item XI.b.2 Teacher Cards.
Motion: Mr. Andersson moved to adopt the agenda as amended. Second: Mrs. Smith. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the September 25, 2012 regular meeting were presented. Ms. Mull commented on the net investment earnings reported by Ken Herdeman, Ehlers Investment Partners.
Motion: Mrs. Mull moved to approve minutes from the September 25, 2012 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s report for September 2012 was presented. Ms. Caldara explained the format of the report.  The investment report for September 2012 was presented.

BILLS: The bills for October were presented for approval.
Motion: Mrs. Mull moved to approve payment of checks #37247-37328, with checks #37277-37285 being void, in the amount of $142,848.33. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance Committee or Friends of the Library reports. Mrs. Mull noted that the After School Program is doing well.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for September.

COMMUNICATIONS: The following communications were presented:

  • A copy of the Parent Bee Network Newsletter (October 2012) that highlights Free Online Tutoring from ZB Public Library.
  • A copy of Ms. Hilyard’s My Perspective column published in the 9/27/12 edition of the Zion-Benton News.
  • A response to a suggestion that the library provide a microwave to heat up snacks.
  • A response to a suggestion to give an employee a raise.
  • An anonymous comment about the book A High and Hidden Place.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Resolution 12/13-R-1 was presented.
Motion: Mrs. Smith moved to adopt Resolution 12/13-R-1, “Resolution to Determine an Estimate of Funds Needed for 2012-2013 Fiscal Year.” Second: Mrs. Mull. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The policy on the non-resident fee was presented for review. Ms. Hilyard presented the per capita method for calculating the fee and recommended that the non-resident fee be set at $130 through June 30, 2013.
Motion: Mr. McCarthy moved to set the non-resident fee at $130 through June 30, 2013. Second: Mrs. Smith. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The Library Card policy was presented with a proposal to add Teacher Cards.
Motion: Mr. McCarthy moved to amend the Library Card policy to add Teacher Cards. Second: Mr. Andersson. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: The Board went into Executive Session at 7:40 p.m.
Motion: Mrs. Smith moved to enter an Executive Session to discuss, in accordance with 5ILCS 120/2 (c) (21) minutes of meetings lawfully closed under this Act, for semi-annual review of the minutes; and invited Ms. Hilyard and Ms. Caldara to attend. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:50 p.m.

Motion: Mr. Rich moved to release the minutes of Executive Sessions from 9/25/01, 2/22/11, 5/24/11, 6/21/11, 7/26/11, 3/27/12 and 5/22/12, and to retain the minutes from 9/26/11 as closed. Second: Mrs. Smith. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:52 p.m.

Approved: November 27, 2012

Signed: /s/ Thomas Rich
Thomas Rich, President

Attest: /s/ Mary E. Martin
Mary Martin, Secretary

Recording Secretary: Tara Caldara