10/22/13 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
October 22, 2013

President Pro Tem George Andersson called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mary Martin, Stephanie Smith, Matthew St. Cyr and George Andersson. Absent: Yadira Guzman, Beverly Mull. Staff present: Tara Caldara, Nann Blaine Hilyard, Rosemary Kauth, Sarah Washkoviak and Briony Zlomke.

AGENDA: Mr. Andersson presented the agenda and added item VII.a Report on Taxing Bodies Group by Matthew St. Cyr and amended item XI.a Executive Session to discuss matters under 5 ILCS 120/2(c)(2). Motion: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. St. Cyr. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: Sarah Washkoviak introduced Briony Zlomke, the new Youth Services Associate. Ms. Zlomke reported on plans to revitalize the Guys Read program by inviting New Tech students to intern, creating American Girl Tea Party events and starting a Lego Club. Ms. Hilyard noted that Ms. Zlomke was working her regular schedule in Youth Services and completing an internship in Adult Services as part of her work towards her MLIS degree. Ms. Kauth reported that the new folding machine has been set up and staff have been trained. The new machine folds, stuffs and seals envelopes.

MINUTES: The minutes of the September 24, 2013 regular meeting were presented. Motion: Mrs. Smith moved to approve the minutes from the September 24, 2013 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0- Motion carried.

The minutes of the September 24, 2013 Executive Session were presented. Motion: Mr. St. Cyr moved to approve the minutes from the September 24, 2013 Executive Session as presented. Second: Mrs. Smith. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0- Motion carried.

TREASURER’S REPORT AND INVESTMENTS: The treasurer’s report and investment report for September 2013 were presented.

BILLS: The bills for October were presented for approval. Motion: Mr. St. Cyr moved to approve payment of wire transfers and checks #38359-38445, in the amount of $275,910.57. Second: Mrs. Smith. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: Mr. St. Cyr reported on the Taxing Bodies meeting, which includes two representatives from each taxing body. Representatives meet to discuss the coordination of efforts to improve the community. The group suggests expanding the Positive Behavioral Interventions and Supports (PBIS) program adopted by many schools. The goal is to create a community culture and a common set of expectations for behavior and civility. Mrs. Smith volunteered to replace Mr. Rich as the library’s second representative.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for September. There was a discussion about how the technology disaster would affect year-to-date statistics. Mr. Andersson commended staff for getting online so fast and for all of the work everyone did during the disaster and recovery.

ACCENTUATE THE POSITIVE: Ms. Kauth reported on the Crafter’s Swap and staff reported on the new Crafter’s Toolbox collection that developed from the many rubber stamps donated for the Swap. The collection will circulate from the Adult Services department and each box contains a set of stamps. There is also a binder that shows images of all available stamps.

COMMUNICATIONS: The following communications were presented.

  • Pictures from the Build the Ultimate Library Monitor activity at LibraryPalooza.
  • Pictures from the Technology Disaster on 9/21/13.
  • A copy of the 2013 ZB INKed short story submissions.
  • A thank you letter from Ms. Hilyard to Anne Buck and David Matteson at New Tech @ Zion-Benton East for their assistance during our technology disaster.
  • A thank you letter from Ms. Hilyard to Chris Clark and District 126 Board of Education, expressing appreciation to Anne Buck and David Matteson at New Tech @ Zion-Benton East for their assistance during our technology disaster.
  • A thank you letter from SWALCO for participating in the Reuse-A-Shoe collection.
  • Copies of library-related photos and articles published in the Zion-Benton News.
  • A copy of an article in the Parent Bee Network Newsletter about free online tutoring at the library.
  • A copy of Tom Rich’s resignation letter.
  • A suspension notice for Wright.
  • A response to a suggestion that the step-stools in the stacks are a hazard.
  • An anonymous comment about the Bridging Cultures Bookshelf grant.

TRUSTEE DEVELOPMENT: Mr. Andersson volunteered to summarize Chapter 6 of the Trustee’s Facts File, 4th Edition at the next meeting.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 13/14-O-4, “Levying Taxes for Corporate Purposes for the Current Fiscal Year Commencing July 1, 2013 and ending on June 30, 2014 for Zion-Benton Public Library District, Lake County, Illinois,” was presented.

Motion: Mr. St. Cyr moved to adopt Ordinance 13/14-O-4, “Levying Taxes for Corporate Purposes for the Current Fiscal Year Commencing July 1, 2013 and ending on June 30, 2014 for Zion-Benton Public Library District, Lake County, Illinois,” as presented. Second: Mrs. Martin. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

EXECUTIVE SESSION: Motion: Mr. St. Cyr moved to enter into Executive Session, in accordance with 5 ILCS 120/2 (c)(2) with Ms. Hilyard in attendance. Second: Mrs. Smith. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 7:29 p.m.

ADJOURNMENT: Motion: Mr. St. Cry moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 7:31 p.m.

Approved: November 26, 2013

Signed: /s/George Andersson, President Pro Tem
Attest: /s/Mary E. Martin, Secretary

Recording Secretary: Tara Caldara