09/28/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
September 28, 2010

President Tom Rich called the meeting to order at 5:32 p.m.

ROLL CALL: Present: George Andersson, Lauren Fleming, Brenda Harris, Dana McCarthy, Stephanie Smith, and Thomas Rich.  Absent: Beverly Mull.  Staff present: Tara Caldara, Nann Blaine Hilyard, Thomas Jones and Rosemary Kauth.  Visitors present: none.

Mr. Rich appointed Mr. Andersson as Treasurer Pro Tem.

AGENDA: Mr. Rich presented the agenda.  It was amended to move the Public Hearing on Ordinance 10/11-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2010 and ending June 30, 2011” under New Business-Item c.
Motion: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the August 31, 2010 regular meeting were presented.
Motion: Mrs. Harris moved to approve minutes from the August 31 2010 meeting as presented. Second: Mrs. Smith. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated August 31, 2010, was presented.

BILLS: The bills for August/September were presented.
Motion: Mrs. Smith moved to approve payment of checks #34227-#34297, with check #34228 being void, in the amount of $177,799.79. Second: Mrs. Harris.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: Mrs. Smith reported that the Friends made almost $500 on the annual book sale and that they sold twice as many tickets for the Quilt Raffle as last year.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for August and early September.  She noted that circulation has decreased and determined it was due to emergency closing in August.  Ms. Hilyard also thanked staff for their help with and participation in LibraryPalooza and noted that all departments had fun ideas.

COMMUNICATIONS: The following communications were presented:

  • Suspension notices to Pinkney and Lucas.
  • A thank you from the Coalition for Healthy Communities for supporting the 13th Annual Caddie Classic Golf Outing.
  • A compliment stating that Tom Jones was very helpful.
  • A thank you from the Stried family for the book display unit in the lobby that is a memorial to Lilly Pavlovich.
  • A thank you from a genealogy group in Steamboat Springs, CO for the use of an item.
  • A thank you to Pat for providing resources for teen moms from the Teen MOPS Steering Committee.
  • A thank you to Carol for allowing Erin Hayes to observe her department for a week in September.

Ms. Caldara presented two additions to the Incident Report.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Trustees reviewed the Patron Suspension/Disciplinary Policy.  Mrs. Harris remarked that she was saddened that Sophia DeGraffenreid will not be coming back to the library and she still feels that a three-month suspension was excessive. Ms. Hilyard presented policies from other libraries and noted that ZBPLD’s is comparable to other libraries’ policies.  Mr. McCarthy stated that he did not believe a reduction in the suspension length would be as effective.  Mrs. Smith stated she is happy with the current policy.  Mrs. Harris stated she is not perfectly happy with it.  Mr. Rich asked that the review of the Suspension/Disciplinary Policy be separated from the incident with Sophia DeGraffenreid.  He further stated that he was in charge of security when he worked at the Warren-Newport Public Library and that their policy was “extremely specific and tight.”  He stated that ZBPLD’s policy is specific and that he trusts the Code of Conduct and the policy, as well as the staff who have to enforce it.  He stated that he does not want to second guess the staff.  No motion was made to amend the Patron Suspension/Disciplinary Policy.

Trustees again reviewed the standards from Serving Our Public.  They had a difficult time ranking the five major impacts or changes that affect the library board, staff or library users, as they felt all were important.

A hearing on the Combined Budget and Appropriation Ordinance was conducted.  The notice of the hearing was duly published.  No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 10/11-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2010, and Ending June 30, 2011.”  Mr. Rich declared the hearing closed.

Ordinance 10/11-O-3 was presented.
Motion:
Mr. McCarthy moved to adopt the Ordinance 10/11-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2010, and Ending June 30, 2011.”  Second: Mrs. Harris.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion: Mrs. Smith moved to adjourn the meeting.  Second: Ms. Fleming.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 6:35 p.m.

Approved:  October 28, 2010
Signed:  Thomas Rich, President
Attest:  George Andersson, Secretary Pro Tem
Recording Secretary:  Tara Caldara