09/25/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
September 25, 2012

President Thomas Rich called the meeting to order at 6:36 p.m.

ROLL CALL: Present: George Andersson, Dana McCarthy, Stephanie Smith and Thomas Rich. Absent: Jessica Keddy, Mary Martin and Beverly Mull. Staff present: Nann Blaine Hilyard, Tara Caldara and Elsie Martinez. Visitors present: Ken Herdeman, Ehlers Investment Partners.

AGENDA: Mr. Rich presented the agenda.
Motion: Mr. McCarthy moved to adopt the agenda as presented. Second: Mrs. Smith. Roll Call: Aye: Andersson, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. The notice of the hearing was duly published. No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 12/13-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2012, and Ending June 30, 2013.” Mr. Rich declared the hearing closed.

COMMENTS BY VISITORS: Ken Herdeman, Ehlers Investment Partners, discussed the library’s investment portfolio and the changes made by Ehlers. He presented a chart, showing that the library’s net investment earnings for the last 12 months was $7,687.87, demonstrating that Ehlers has increased interest income considerably. He explained that the only way to further increase the return is to extend the length of the investment.

MINUTES: The minutes of the August 28, 2012 regular meeting were presented.
Motion: Mr. McCarthy moved to approve minutes from the August 28, 2012 regular meeting as presented. Second: Mrs.Smith. Roll Call: Aye: McCarthy, Smith and Rich. Nay: -0- Abstain: Andersson. Motion carried.

TREASURER’S REPORT: The treasurer’s reports for July and August 2012 were presented. Ms. Caldara explained that some corrections were made to the system and the funds. She discussed the difficulties of balancing the assets with the liabilities and equity. She will contact Milburn Cain to review the accounting set up and correct the reports. She did report that the income/expense reports are correct and the bank account balances have been reconciled correctly.

The investment report for August was presented.

BILLS: The bills for September were presented for approval.
Motion: Mr. McCarthy moved to approve payment of checks #37167-37246, with check #37170 being void, in the amount of $185,174.12. Second: Mr. Andersson. Roll Call: Aye: Andersson, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance Committee, Friends of the Library or After School Program reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for August. Mrs. Martinez discussed plans underway in the Adult Services department. Ms. Hilyard reported that LibraryPalooza was a success and that a women’s investment club was now meeting at the library.

Accentuate the positive: Ms. Caldara showed trustees pictures of Sarah (Covey) Washkoviak’s wedding on 9/22/12.

COMMUNICATIONS: The following communications were presented:

  • An answer to a suggestion that the library provide a more secure way to print documents.
  • An answer to a suggestion that the library adds a chalk board for younger children in the youth services department.
  • An answer to a concern about cybercrime on the library’s computers.
  • A thank you letter from NIFFL Youth Flag Football for allowing use of the library’s lawn for practices.
  • A compliment for Fran, who “was extremely friendly.”
  • A thank you for the library’s support of the Jubilee Days Festival.
  • Congratulations from Jane Paula Plass, Interim Executive Director of RAILS (Reaching Across Illinois Library System) on receiving the Teen Read Week Mini Grant.
  • Thank you letters to Ms. Hilyard and Ms. Kauth for coordinating the American Red Cross Blood Drive on 7/17/12.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 12/13-O-3 was presented.
Motion: Mrs. Smith moved to adopt Ordinance 12/13-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2012, and Ending June 30, 2013.” Second: Mr. McCarthy. Roll Call: Aye: Andersson, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The Illinois State Library Annual Report for FY2011-2012 was presented.
Motion: Mr. McCarthy moved to approve the Illinois State Library Annual Report for FY2011-2012 as presented. Second: Mrs. Smith. Roll Call: Aye: Andersson, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion: Mrs. Smith moved to adjourn the meeting. Second: Mr. McCarthy. Roll Call: Aye: Andersson, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:15 p.m.

Approved: October 23, 2012

Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary: Tara Caldara