09/25/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
September 25, 2007

President Pro Tem Shantal Taylor called the meeting to order at 6:33 p.m.

ROLL CALL:
Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Ms. Ower, Mrs. Smith, Mrs. Taylor
Absent: Mr. Rich
Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: The agenda was presented. Mrs. Taylor requested that item X.a Use of Staff Names in Incident Report be tabled to the next meeting due to Mr. Rich’s absence.
MOTION: Mrs. Smith moved to table item X.a Use of Staff Names in Incident Report to the next regularly scheduled meeting.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

MOTION: Ms. Ower moved to adopt the agenda as amended.
Second: Mr. Andersson.
Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: A hearing on the Combined Budget and Appropriation Ordinance was conducted. Ms. Caldara reported that the notice of the public hearing was posted in the Library and published in the News-Sun on August 23, 2007. No written comments were received nor did anyone present wish to address the Board regarding Ordinance 07/08-O-2, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2007 and ending June 30, 2008.” Mrs. Taylor declared the hearing closed.
MOTION: Mrs. Mull moved to adopt Ordinance 07/08-O-2, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2007 and ending June 30, 2008.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

MINUTES: The minutes of the August 28, 2007, regular meeting were presented.
MOTION: Mrs. Mull moved to approve the minutes of the August 28, 2007, regular meeting as presented.
Second: Mr. Hughes.
Roll Call: Aye: : Andersson, Hughes, Mull, Ower, Smith. Nay: -0- Abstain: Taylor.
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated August 31, 2007, was presented.

BILLS: The bills for August/September were presented.
MOTION: Mrs. Mull moved to approve payment of a wire transfer and checks #31377 through #31444, with checks #31377, #31402, #31434, #31437, & #31441 being void, in the amount of $154,336.03.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: The following upcoming investment activities were presented.

Mrs. Hilyard recommended transferring $500,000 from the Super Checking account into the IL Funds Investment account.
MOTION: Mrs. Smith moved to authorize the transfer of $500,000 from the Super Checking account into the Illinois Funds Investment account.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There were no Finance Committee or Executive Committee reports.

Mrs. Smith reported on Friends activities in the absence of Betsy Hastings, Friends President. The annual meeting will be held on 10/27/07 in Meeting Room B at 10:00 a.m. There are plenty of volunteers for the Crème de la Crème book sale. Ms. Hastings visited the Lake Forest Library’s booksale, conducted by their Friends group. That sale nets over $150,000 a year and is staffed by 75 volunteers who work year-round.

Ms. Ower reported that the North Suburban Library System is conducting a Buzz Marketing Program and they have a Return on Investment Calculator on their web site. The second round of Trustee Training has started.

Mrs. Mull reported that the After School Program had their first session yesterday. Three students have returned and two new students have enrolled.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for August and noted that the library is making it easier for patrons to get cards. Ms. Kauth reported that over 100 cards were issued during two recent school visits. Mrs. Mull expressed disappointment that the library did not participate in the City of Miracles event.

There were no comments on the Incident Report.

ACCENTUATE THE POSITIVE: Ms. Hilyard reports that LibraryPalooza! is Saturday, and that the Craft Show and Mystery Play are being planned.

An NSLS DVD on the Open Meetings Act was presented.

COMMUNICATIONS: The following communications were presented:

– A notice of suspension for La Shanet Taylor.
– An email from Lori Placek commending Robyn Cain and Sara Torrez for their work at Open House.
– Letters to Senator Michael Bond and Representative JoAnn Osmond regarding Library Per Capita funding.
– A response to an inquiry about microform reader/printers.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: Cancel the December 25, 2007 Board Meeting.
MOTION: Ms. Mull moved to cancel the December 25, 2007 Board Meeting.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

Reschedule the March 25, 2008 Board Meeting.
MOTION: Mr. Andersson moved to reschedule the March 25, 2008 Board Meeting to March 18, 2008.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

Adopt proposed Behavior Policy.
Mrs. Mull asked for clarification of the proposed phrase “continuously talking.” Ms. Caldara explained that it meant talking to an extent that bothers other patrons.
MOTION: Ms. Ower moved to adopt the Behavior Policy as presented.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor. Nay: Hughes. Abstain: -0-
Motion carried.

Adjournment:
MOTION: Mrs. Mull moved to adjourn the meeting.
Second: Mr. Hughes.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:55 p.m.

Approved: October 23, 2007

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara