09/23/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
SEPTEMBER 23, 2008

President Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mr. Andersson, Mr. Hughes*, Mrs. Mull, Mrs. Smith, Mrs. Taylor, and Mr. Rich. Absent: Ms. Ower.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda and added item X.c Executive Session.
MOTION: Mr. Andersson moved to adopt the agenda as amended. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Sara Torrez and Jean Cutler presented items to be modeled at the ILA Style from the Stacks on Thursday, September 25.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. Ms. Caldara reported that the notice of the public hearing was posted in the Library and published in the Zion-Benton News on August 14, 2008. No written comments were received nor did anyone present wish to address the Board regarding Ordinance 08/09-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2008 and ending June 30, 2009.” Mr. Rich declared the hearing closed.

* Mr. Hughes entered at 6:37 p.m.

MINUTES: The minutes from the August 26, 2008 regular meeting were presented.
MOTION: Mrs. Taylor moved to approve minutes from the August 26, 2008 regular meeting as presented. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The minutes from the August 26, 2008 executive session were presented.
MOTION: Mrs. Mull moved to approve minutes from the August 26, 2008 executive session as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated August 31, 2008 was presented.

BILLS: The bills for September were presented.
MOTION: Mrs. Mull moved to approve payment of checks #32341 through #32405 and wire transfers, with checks #32347, #32399 and #32401 being void, in the amount of $165,742.52. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS:
MOTION: Mrs. Taylor moved to transfer $250,000 from the library’s Super Checking account to the Illinois Funds Investment account. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance or Executive Committee reports.

The Friends of the Library will hold the Crème de la Crème book sale on 9/27/08 at LibraryPalooza. They are considering and are discussing a winter miniature golf fundraiser to replace the readers’ theater.

There was no NSLS Representative reports. The After School Club is up and running.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for August. Ms. Hilyard added that she attended a follow up meeting for the City of Miracles event. Mrs. Mull commented that it was good to see the library at the City of Miracles. Mrs. Taylor expressed her thanks. Mrs. Mull also noted that the partnership with McDonalds was a great idea. Ms. Hilyard also alerted trustees about the possibility of an Illinois Constitutional Convention.

Communications – The following communications were presented:
• A response to a complaint about using library computers.
• A copy of a National Library Card Month flyer given out at East Elementary School.
• A thank you from the Jubilee Days Committee for sponsorship.

OLD BUSINESS: There was no old business.

NEW BUSINESS: Ordinance 08/09-O-3 was presented.
MOTION: Mrs. Taylor moved to adopt Ordinance 08/09-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2008 and ending June 30, 2009, as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The proposed agreement with the Zion Genealogical Society was presented. Mr. Andersson asked about the history of the library’s relationship with ZGS. Ms. Clark gave some background information and noted that it was a mutually beneficial relationship.
MOTION: Mrs. Smith moved to authorize the director to sign an agreement with the Zion Genealogical Society. Second: Mr. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard informed trustees that the library is storing a lot of old shelving and that it would be put out for sale after LibraryPalooza. Ms. Hilyard also reminded trustees that packets are available for the spring election but that petitions cannot be circulated yet.

EXECUTIVE SESSION: The Board went into Executive Session at 7:17 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library.

MOTION: Mrs. Mull moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District, and invited Ms. Hilyard to attend. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:35 p.m.

ADJOURNMENT:
MOTION: Mrs. Smith moved to adjourn the meeting. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:37 p.m.

Approved: October 28, 2008

Signed: Thomas Rich, President
Attest: Shantal Taylor, Secretary Pro Tem
Recording Secretary: T. Caldara