08/31/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
August 31, 2010

President Tom Rich called the meeting to order at 6:45 p.m.

ROLL CALL: Present: Lauren Fleming, Dana McCarthy, Stephanie Smith, and Thomas Rich.  Absent: George Andersson, Brenda Harris, and Beverly Mull.  Staff present: Tara Caldara, Susan Clark, Nann Blaine Hilyard, and Rosemary Kauth.  Visitors present: none.

Mr. Rich appointed Mr. McCarthy as Secretary Pro Tem.

AGENDA: Mr. Rich presented the agenda.  It was amended to defer item X.e (Review of Patron Suspension/Disciplinary Policy) to the next regular meeting.
Motion: Mr. McCarthy moved to adopt the agenda as amended. Second: Ms. Fleming.  Roll Call: Aye: Fleming, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the July 27, 2010 regular meeting were presented.
Motion: Mrs. Smith moved to approve minutes from the July 27, 2010 meeting as presented. Second: Mr. McCarthy. Roll Call: Aye: Fleming, McCarthy, Smith. Nay: -0- Abstain: Rich. Motion carried.

MINUTES: The minutes of the July 27, 2010 executive session were presented.
Motion: Mr. McCarthy moved to approve minutes from the July 27, 2010 executive session as presented. Second: Mrs. Smith. Roll Call: Aye: Fleming, McCarthy, Smith. Nay: -0- Abstain: Rich. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated July 31, 2010, was presented.

BILLS: The bills for July/August were presented.
Motion: Ms. Fleming moved to approve payment of checks #34166-#34226, with checks #34172 and #34204,  being void, in the amount of $156,887.54. Second: Mr. McCarthy.  Roll Call: Aye: Fleming, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: Mrs. Smith reported that the Friends are sorting books for the Crème de la Crème book sale at LibraryPalooza on 9/25/10.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for July and early August.  She noted that circulation has decreased and determined it was due to the change in the holds procedure and issues with interlibrary delivery.

COMMUNICATIONS: The following communications were presented:

  • A thank you to Kathy Pavlovich Stried for her gift of $1,000 to the library in memory of her mother, Lilly Pavlovich.
  • A response to an inquiry about a returned DVD.
  • Compliments for employees Dawn Abron and Sarah Covey.
  • A thank you from Zion Township for participating in the 2010 Session of the Zion Township Summer Work Program.

Chapter 3 – Personnel of Serving Our Public 2.0: Standards for Illinois Public Libraries was reviewed.

Bylaws of the Board of Trustees of the Zion-Benton Public Library District were reviewed.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

The Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2009 through June 30, 2010 was presented.
Motion:  Mrs. Smith moved to accept the Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2008 through June 30, 2009 as presented. Second: Ms. Fleming. Roll Call:  Aye: Fleming, McCarthy, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The Illinois State Library Annual Report for FY2009-10 was presented.
MOTION:  Mrs. Smith moved to approve the Illinois State Library Annual Report for FY2009-10 as presented. Second: Mr. McCarthy. Roll Call:  Aye: Fleming, McCarthy, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Ms. Hilyard reminded trustees that LibraryPalooza would be held on 9/25/10 from 9:00 a.m. to 1:00 p.m. and that their presence is requested.  There will be a 10th anniversary cake cutting at 11 a.m. that day.

ADJOURNMENT:
Motion: Mrs. Smith moved to adjourn the meeting.  Second: Mr. McCarthy.  Roll Call: Aye: Fleming, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:03 p.m.

Approved: September 28, 2010
Signed:  Thomas Rich, President
Attest:  Brenda Harris, Secretary
Recording Secretary:  Tara Caldara