08/28/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
August 28, 2012

President Thomas Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Mary Martin, Dana McCarthy, Beverly Mull and Thomas Rich. Absent: George Andersson, Jessica Keddy and Stephanie Smith. Staff present: Nann Blaine Hilyard, Tara Caldara, Sarah Covey, Rosemary Kauth and Elsie Martinez. Visitors present: None.

AGENDA: Mr. Rich presented the agenda.
Motion: Mrs. Mull moved to adopt the agenda as presented. Second: Mr. McCarthy. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the July 24, 2012 regular meeting were presented. Mrs. Mull asked about the Kindle Touches received from the Illinois State Library. Ms. Caldara explained they were part of the Steps to Success grant and are to be used primarily for vision impaired patrons. Ms. Caldara is working with Mrs. Martinez to promote the Kindles with the Talking Book Program and hopes to lend them out on long-term loan.
Motion: Mr. McCarthy moved to approve minutes from the July 24, 2012 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated July 31, 2012 was presented. Ms. Caldara explained the new format and that all information in the report is required to be reported to trustees. She also explained that there would be changes, as running the report is difficult and the document and formulas need to be fine-tuned. Ms. Hilyard presented the investment report for July and noted that Ken Herdeman will be presenting an update on investments to the board at the September meeting.

BILLS: The bills for August were presented for approval.
Motion: Mr. McCarthy moved to approve payment of checks #37054-37166, with checks #37074, 37075, 37077 and 37078 being void, and wire transfers, in the amount of $168,318.44. Second: Mrs. Martin. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance Committee, Friends of the Library or After School Program reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for July. Mrs. Mull stated that the report from the committee members addressing the Statement of Concern for Library Materials was nice. Ms. Caldara presented an updated Incident report. Mrs. Martinez reported that the Adult Services team is busy planning goals and restructuring the department.

Accentuate the positive: Mrs. Mull thanked Ms. Kauth for assisting a family getting library cards.

COMMUNICATIONS: The following communications were presented:

  • A compliment about staff handling a donation after the school supply drive was completed.
  • Congratulations from Jane Paula Plass, Interim Executive Director of RAILS (Reaching Across Illinois Library System) on receiving the Eliminate the Digital Divide (Steps to Success) grant.
  • Thank you letters to staff for participating in Zion Township’s Summer Work Program.
  • A thank you letter from Patty, Nancy, Pam, Mamie, Yvonne, Emily, Jan, Katie and Cathy for obtaining books for their group discussion on Missing by Shelley Shepard-Gray.
  • A copy of the letter sent to the juvenile offender accepting his apology.
  • A compliment for Peggy Johnson for assisting a patron on the computer.
  • A concern that a patron received an old newsletter when getting a library card. [Note: the new issue was delivered a few days later.]
  • Suspension notices for Felder, Fields, Goins, Hall, Spivey and Williams.
  • A copy of a letter Ms. Hilyard sent to Governor Pat Quinn regarding Candidate Filing Dates for the 2013 Election.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Approval to establish TALX UC eXpress as the library’s unemployment representative. Ms. Caldara explained that TALX UC eXpress has been acting as the library’s unemployment representative for many years and that unemployment insurance used to be administered through the Metropolitan Library System, but the consolidation of systems may require new documentation.
Motion: Mr. Rich moved to approve establishing TALX UC eXpress as the library’s unemployment representative. Second: Mrs. Mull. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

The Statement of Cash Receipts and Disbursements for July 1, 2010 through June 30, 2011 was presented. Ms. Caldara explained that this no longer needs to be published, as long as the library publishes a notice that the annual audit is available for public inspection.
Mrs. Mull moved to accept the Statement of Cash Receipts and Disbursements for July 1, 2010 through June 30, 2011 as presented. Second: Mrs. Martin. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

A memo regarding Employee Group Health Insurance was presented.

The Per Capita Grant for State Aid application was presented and trustees reviewed Chapter 9, Programming, from Serving Our Public 2.0: Standards for Illinois Public Libraries.

ADJOURNMENT:
Motion: Mrs. Mull moved to adjourn the meeting. Second: Mr. McCarthy. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:41 p.m.

Approved: September 25, 2012

/S/ Thomas Rich
Signed: Thomas Rich, President

/S/ George Andersson
Attest: Secretary Pro Tem

Recording Secretary: Tara Caldara