08/26/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
AUGUST 26, 2008

President Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mrs. Taylor, and Mr. Rich.
Absent: Mr. Hughes, Mrs. Smith.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Taylor moved to adopt the agenda as presented. Second: Mr Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the July 22, 2008 regular meeting were presented.
MOTION: Mr. Andersson moved to approve minutes from the July 22, 2008 regular meeting as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated July 31, 2008 was presented.

BILLS: The bills for August were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #32254 through #32340 and wire transfers, with checks #32270 and #32328 being void, in the amount of $177,717.23. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There was no Finance Committee report. The Executive Committee will report during Executive Session.

The Friends of the Library will hold the Crème de la Crème book sale on 9/27/08 at LibraryPalooza! and are planning a quilt raffle, which will run 9/27/08-11/15/08.

There were no NSLS Representative or After School Program reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for July.

Accentuate the Positive – Ms. Hilyard reported that the library has purchased a stage.

Communications – The following communications were presented:

  • A response to a suggestion that the library offer printing at a reduced rate after 30 pages.
  • A response to a comment that the library should not charge for every little thing due to high tax rates in Zion.
  • A response to a suggestion to enable sound on the public computers.
  • A response to a suggestion that the library purchase NoveList.
  • A report from Jean Pivovar, Supervisor of Shelvers, on the staff outing to Warren-Newport and Lake Villa libraries.
  • A thank you for supporting Nostalgia Days.
  • A letter from Michele Vaughn, Associate Dean, Community Education, College of Lake County, thanking Ms. Hilyard and Ms. Clark for meeting to discuss the various adult education programs at the library.
  • A follow up letter from the library’s attorney regarding the fact-finding interview with IDHR.
  • Notification from the Illinois Funds to consolidate the Money Market and Prime funds.
  • A thank you from the Cedar Rapids Public Library for the flood-relief donation.

OLD BUSINESS: There was no old business.

NEW BUSINESS: The Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2007 through June 30, 2008 was presented.
MOTION: Ms. Ower moved to accept the Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2007 through June 30, 2008 as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The Illinois State Library Annual Report for FY2007-2008 was presented.
MOTION: Mrs. Taylor moved to approve the Illinois State Library Annual Report for FY2007-2008 as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The 2009 Per Capita Grant for State Aid was presented.
MOTION: Ms. Ower moved to approve the 2009 Per Capita Grant for State Aid as presented. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard and Ms. Kauth presented a proposal to use the per capita method for nonresident library cards and to extend nonresident cards to Wisconsin residents.
MOTION: Mrs. Mull moved to approve using the per capita method for nonresident library cards and to extend nonresident cards to Wisconsin residents. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard and Ms. Kauth presented a proposal to issue cards to nonresident personnel who work in Zion-Benton public or private schools.
MOTION: Mrs. Mull moved approve issuing cards to nonresident personnel who work in Zion-Benton public or private schools. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: The Board went into Executive Session at 7:15 p.m. to discuss items relating to the 2008-2009 Budget Proposal: Personnel-Salaries & Bonus.
MOTION: Mrs. Taylor moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District, and invited Ms. Hilyard to attend. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:21 p.m.

MOTION: Mrs. Taylor moved to approve the Executive Committee’s recommendation for the director’s compensation package. Second: Ms. Ower
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
MOTION: Mr. Andersson moved to adjourn the meeting. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:24 p.m.

Approved: September 23, 2008

Signed: Thomas Rich, President
Attest: Shantal Taylor, Secretary Pro Tem
Recording Secretary: T. Caldara