08/23/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
August 23, 2011

President Thomas Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Jessica Keddy, Mary Martin, Dana McCarthy, Stephanie Smith* and Thomas Rich.  Absent: George Andersson and Beverly Mull.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Rosemary Kauth and Tom Jones.  Visitor present: Ken Herdiman, Community Investment Partners.

AGENDA:  Mr. Rich presented the agenda and amended it to delete item XI.a Executive Session and to add item X.e New Business—Approve Proposal from Community Investment Partners.
Motion:
  Mr. McCarthy moved to adopt the agenda as amended. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, McCarthy and Rich. Nay: -0- Abstain: -0- Motion carried.

* Mrs. Smith entered at 6:36 p.m.

COMMENTS BY VISITORS:  Ken Heridman, Community Investment Partners discussed the services his company offers and presented a proposal.

MINUTES:  The minutes of the July 26, 2011 regular meeting were presented.
Motion:  Mrs. Smith moved to approve minutes from the July 26, 2011 regular meeting as presented. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich. Nay: -0- Abstain: McCarthy.  Motion carried.

The minutes of the July 26, 2011 executive session were presented.
Motion:  Mrs. Martin moved to approve minutes from the July 26, 2011 executive session as presented. Second: Mrs. Smith.  Roll Call: Aye: Keddy, Martin, Smith and Rich. Nay: -0- Abstain: McCarthy.  Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated July 31, 2011 was presented.

BILLS:  The bills for July/August were presented for approval.
Motion:  Mrs. Smith moved to approve payment of checks #34962-#35016, with check #34970 being void, in the amount of $184,404.04. Second: Mr. McCarthy.  Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no finance committee or After School Program reports.  The Friends of the Library met on August 17 and are planning the library’s Diamond Jubilee Celebration.  They also donated $1,000 to create a Tween area in youth services.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for July.  Ms. Kauth reported that Carole Mathias is retiring in September and Stacy Johnson has received full-time employment in her profession, but she will stay on as a substitute employee.  Ms. Hilyard reported on the pending litigation, stating that she and other staff met with the new attorneys.

Trustees reviewed Chapter 2, “Governance and Administration”, of Standards for Illinois Public Libraries.

COMMUNICATIONS: The following communications were presented:

  • A thank you from Zion Township for support of the 2011 Session of the Zion Township Summer Work Program.
  • A thank you from the 2011 ZB Cross Country Team for a donation of movie coupons for the 3rd Annual Bee Linked Run.
  • Compliments for Angela, Luis, Paula, Kristy, Sara and Liesl.
  • A suggestion asking the library not to buy plastic bags and to continue taking donated recycled bags, as plastic is a petroleum product and every piece of plastic we buy uses oil.
  • A comment that it was very warm and stuffy in the library (8/5/11) and a suggestion to ask teens to volunteer to assist people with disabilities.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

The Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2010 through June 30, 2011 was presented.
Motion:  Mrs. Smith moved to accept the Treasurer’s Statement of Cash Receipts and Disbursements for July 1, 2010 through June 30, 2011 as presented and to authorize the Treasurer to sign the certification. Second: Mrs. Keddy.  Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The Illinois State Library Annual Report for FY2010-11 was presented.
Motion:  Mr. McCarthy moved to approve the Illinois State Library Annual Report for FY2010-11 as presented. Second: Mrs. Keddy. Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

Group health insurance was discussed.  Ms. Caldara noted that when the FY2011-12 budget was prepared, it allowed for a 15% increase in health insurance.  Our group’s experiences resulted in an aggregate 18% increase, but the HMO plan suffered a 26% increase.  Several options were presented by our broker, but none fairly balanced the reduction of benefits across all plans.
Motion:  Mr. McCarthy moved that the library pay 100% of the HSA plan for eligible employees and to pay the same amount for employees who elect the HMO or PPO plan, allowing the employees to pay the difference via payroll deduction. Second: Mr. McCarthy.  Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The FY2012 Per Capita Grant for State Aid was presented.

Trustees discussed the proposal from Ken Herdiman, Community Investment Partners for investment services.
Motion:  Mr. Rich moved to accept the proposal from Community Investment Partners for investment services and to designate Ms. Hilyard and Ms. Caldara as authorized decision makers. Second: Mr. McCarthy.  Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard reminded trustees that the library would have a vehicle in the Jubilee Days Parade on 9/5 and invited trustees and their families to ride in the parade.  She also noted that LibraryPalooza will be held on 9/24/11 from 9:00 a.m. to 1:00 p.m. and that their presence is requested.

ADJOURNMENT:
Motion:
  Mr. McCarthy moved to adjourn the meeting. Second: Mrs. Smith.  Roll Call: Aye: Keddy, Martin, McCarthy, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:01 p.m.

Approved:  September 26, 2011
Signed:  Thomas Rich, President
Attest:  Mary E. Martin, Secretary
Recording Secretary:  Tara Caldara