08/22/06 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
August 22, 2006

President Thomas Rich called the meeting to order at 6:31 p.m.

ROLL CALL:
Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mrs. Smith, Mrs. Taylor, Mr. Townsend, Mr. Rich.
Absent: None.
Also present were the following: Nann Blaine Hilyard, Director; and Tara Caldara, Administrative Services Coordinator.

AGENDA: The agenda was presented.

MOTION: Mrs. Taylor moved to adopt the agenda as presented.
Second: Mr. Andersson.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the July 26, 2006 regular meeting were presented.

MOTION: Mr. Townsend moved to approve the minutes of the July 26, 2006 regular meeting as presented.
Second: Mrs. Smith.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend.
Nay: -0-
Abstain: Rich.
Motion carried.

Treasurer’s report: The Treasurer’s Report dated July 31, 2006 was presented.

MOTION: Mrs. Taylor moved to accept the Treasurer’s Report as presented.
Second: Mr. Townsend.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

BILLS: The bills for July were presented.

MOTION: Mr. Andersson moved to approve payment of checks #30372 through #30449, with check #30376 being void, in the amount of $135,091.08.
Second: Mrs. Mull.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

REPORTS: There were no Finance or Executive Committee Reports.

Mrs. Smith confirmed that the Friends of the Library would hold their 2nd Annual Mystery Dessert Theater on November 4.

Ms. Ower, NSLS Representative, will have orientation next week.

LIBRARY DIRECTOR’S REPORT: Director Hilyard presented the statistical and narrative reports for July 2006. She added that she received 13 applications for the Circulation/Technical Services Coordinator position and was pleased to report that Felipe Altamirano will begin work on September 11. Tara Caldara reported that she was currently interviewing for an open Monitor position and that ads for Maintenance Assistant and Youth Services Associate would run this weekend.

MOTION: Mrs. Taylor moved to accept the Library Director’s statistical and narrative reports for as presented.
Second: Mrs. Smith.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

COMMUNICATIONS: The following communications were presented:

  • A thank you from Zion Township Supervisor, Cheri Ditzig, for the library’s support of the 2006 Zion Township Summer Work Program.
  • A comment from a patron who enjoyed the Microsoft Excel class on August 3 and commended Steve Santos, Sara Torrez, and Andrew Dunlap.
  • A response to a patron complaint about “an incident involving one of the library staff members that was taken as relatively discriminatory.”

UNFINISHED BUSINESS: There was no further discussion of incident reports and no other unfinished business.

NEW BUSINESS: The Tentative Budget and Appropriation Ordinance was presented. President Rich instructed that the Notice of Public Hearing be published in the News-Sun so that the public hearing could be held at 6:30 p.m. on 9/26/06.
MOTION: Mrs. Taylor moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law.
Second: Mr. Townsend.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

The Statement of Cash Receipts and Disbursements, July 1, 2005 through June 30, 2006 was presented.
MOTION: Mr. Townsend moved to accept the Statement of Cash Receipts and Disbursements, July 1, 2005 through June 30, 2006, as presented and to publish it as required by law.
Second: Mr. Andersson.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

The 2006 Illinois Public Library Annual Report was presented.
MOTION: Mrs. Smith moved to accept the 2006 Illinois Public Library Annual Report as presented. Second: Ms. Taylor. Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

The 2007 Per Capita Grant for State Aid was presented.

Director Hilyard presented the Board with a special opportunity for staff training. It requires that the library close on Wednesday, September 13, 2006. Mrs. Taylor asked how many times per year the library closed for staff training and if Wednesday was the library’s slowest day of the week. Director Hilyard replied that the library typically closes once per year for staff training, but that most are held on Fridays. The last day the library closed for in-services was June, 2005 (field trip to the exhibits at the ALA conference in Chicago). She further explained that the library would be taking advantage of a pre-arranged program and was not able to choose the date, but that it was an important program and a great opportunity for staff development.
MOTION: Mrs. Smith moved to authorize the closing of the library on Wednesday, September 13, 2006 for staff training.
Second: Ms. Ower.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

Director Hilyard distributed two memoranda. She expanded on their content.

Focus groups to better serve black children and their families. Ms. Hilyard recommends engaging Sharon Jones of the Jones Diversity Group to conduct these focus groups. Ms. Jones is available to do this on October 19 and 21. The library will need to recruit participants. Mrs. Taylor and Mrs. Mull indicated their willingness to assist.

An agreement with Library Communication Strategies to develop a campaign message to support the 2007 referendum question. LCS principals are Peggy Barber and Linda Wallace, former American Library Association marketing and communications officials. Ms. Barber will attend the September 29 board meeting.

Adjournment:
MOTION: Mrs. Smith moved to adjourn the meeting.
Second: Ms. Ower.
Roll Call:
Aye: Andersson, Mull, Ower, Smith, Taylor, Townsend, Rich.
Nay: -0-
Abstain: -0-
Motion carried.

The meeting adjourned at 7:35 p.m.

Thomas Rich, President
George Andersson, Secretary

Recording Secretary: T. Caldara