07/26/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
July 26, 2011

President Pro Tem Stephanie Smith called the meeting to order at 6:38 p.m.

ROLL CALL: Present: George Andersson, Mary Martin, Beverly Mull, Stephanie Smith and Thomas Rich*.  Absent: Jessica Keddy, Dana McCarthy.  Staff present:  Nann Blaine Hilyard, Tara Caldara, and Carol Cramer.  Visitor present: None.

Mrs. Smith appointed Mrs. Mull as Secretary Pro Tem.

AGENDA:  Mrs. Smith presented the agenda and amended it to add items VIII. f Emergency Closing Report and VIII.g Group Health Insurance under Library Director’s Report.
Motion:
  Mrs. Mull moved to adopt the agenda as amended. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Martin, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  None.

MINUTES:  The minutes of the June 21, 2011 regular meeting were presented. Mrs. Mull asked about the issue with the guest wireless.  Ms. Caldara stated that the project to upgrade and secure the guest wireless is in progress and should be completed by 8/12/11.
Motion:  Mr. Andersson moved to approve minutes from the June 21, 2011 regular meeting as presented. Second: Mrs. Martin.  Roll Call: Aye: Andersson, Martin, Mull and Smith. Nay: -0- Abstain: -0-.  Motion carried.

The minutes of the June 21, 2011 executive session were presented.
Motion:  Mrs. Mull moved to approve minutes from the June 21, 2011 executive session as presented. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Martin, Mull and Smith. Nay: -0- Abstain: -0-.  Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated June 30, 2011 was presented.  Ms. Hilyard reported that at the end of the year the library fund had a positive balance of over $108,000.

* Mr. Rich entered at 6:49 p.m. Mrs. Smith transferred presidential duties to Mr. Rich.

BILLS:  The bills for June/July were presented for approval.
Motion:  Mrs. Mull moved to approve payment of checks #34929-#34961, with check #34935, being void, in the amount of $115,443.10. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Martin, Mull, Smith and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no finance committee or After School Program reports.  The Friends of the Library are still planning a meeting in the near future.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for June.  Ms. Caldara noted that the comments and letter to the editor in the narrative report should have been attributed to Tom Jones.

ACCENTUATE THE POSITIVE: Ms. Hilyard recounted her recent correspondence with Maureen Stanton, author of Killer Stuff and Tons of Money.    In the late 1980’s Ms. Stanton and her partner stayed in Zion while the partner was a patient at the then-American International Hospital.  While he had treatments she came to the library.  “It was a wonderful refuge for me,” she said.   She later wrote a short story about the experience (titled “Zion”).

COMMUNICATIONS: The following communications were presented:

  • A letter to the editor of the Zion-Benton News that was published on 6/30/11 and thanked the library and Tom Jones for providing a place to study with a quiet atmosphere.
  • Facebook correspondence between Ms. Caldara and a patron, regarding the emergency closing.
  • Facebook correspondence posted on the library’s page regarding the emergency closing.

UNFINISHED BUSINESS:  There was no unfinished business.

NEW BUSINESS:

Ordinance 11/12-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2011-2012 Fiscal Year” was presented.
Motion:  Mrs. Smith moved to approve Ordinance 11/12-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2011-2012 Fiscal Year.” Second: Mrs. Mull. Roll Call:  Aye: Andersson, Martin, Mull, Smith, Rich.  Nay: -0- Abstain: -0-. Motion carried.

Ordinance 11/12-O-2, “Ordinance Adopting Prevailing Wage Rates” was presented.
Motion:  Mrs. Smith moved to approve Ordinance 11/12-O-2, “Ordinance Adopting Prevailing Wage Rates.” Second: Mrs. Mull. Roll Call:  Aye: Andersson, Martin, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The Tentative Budget and Appropriation Ordinance was presented.  The Notice of Public Hearing will be published in the Zion-Benton News o8/25/11 so that the public hearing can be held at 6:30 p.m. on 09/26/11.
Motion:  Mrs. Smith moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law. Second: Mrs. Martin. Roll Call:  Aye: Andersson, Martin, Mull, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

Mrs. Mull was nominated President Pro Tem.

President Pro Tem Mull opened the nominations for the office of President.  Mrs. Smith nominated Mr. Rich for the office of President.  Mr. Andersson seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Vice-President.  Mr. Andersson nominated Mr. Andersson for the office of Vice-President.  Mrs. Smith seconded the nomination.  President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Treasurer.  Mrs. Mull nominated Mrs. Mull for the office of Treasurer.  Mrs. Martin seconded the nomination.  President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Secretary.  Mr. Andersson nominated Mrs. Martin for the office of Secretary.  Mrs. Smith seconded the nomination.  President Pro Tem Mull declared the nominations closed.

Motion:  Mrs. Smith moved to accept the Election of Officers. Second: Mrs. Mull.
Roll Call:  Aye: Andersson, Martin, Mull, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

President Rich appointed the following committees:

  • Executive Committee: Mr. Andersson, Mrs. Martin, Mrs. Mull and Mr. Rich (chair).
  • Finance Committee: Mrs. Keddy, Mrs. Martin and Mrs. Mull (chair).
  • Strategic Planning Task Force: Mr. McCarthy (chair), Mr. Rich and Mrs. Smith.

Mr. Rich appointed Mrs. Keddy and Mrs. Martin to audit the FY10/11 Secretary’s minutes.

EXECUTIVE SESSION:

The Board went into Executive Session at 7:40 p.m.
Motion:  Mrs. Mull moved to enter an Executive Session to discuss, in accordance with 5ILCS 120/2 (c) (11) litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, and invited Ms. Hilyard and Ms. Caldara to attend. Second: Mrs. Martin.  Roll Call: Aye: Andersson, Martin, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:53 p.m.

ADJOURNMENT:
Motion:
  Mrs. Mull moved to adjourn the meeting. Second: Mrs. Smith.  Roll Call: Aye: Andersson, Martin, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:55 p.m.

Approved: August 23, 2011
Signed:  Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary:  Tara Caldara