07/24/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
July 24, 2007

President Thomas Rich called the meeting to order at 6:34 p.m.

ROLL CALL:
Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Ms. Ower*, Mr. Rich, Mrs. Smith, Mrs. Taylor.
Absent: None

Also present were the following: Nann Blaine Hilyard, Director; Susan Clark, Adult Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator; and incoming Friends President Betsy Hastings.

AGENDA: The agenda was presented.
MOTION: Mrs. Smith moved to adopt the agenda as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the June 19, 2007, regular meeting were presented.
MOTION: Mrs. Taylor moved to approve the minutes of the June 19, 2007, regular meeting as presented.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

MINUTES: The minutes of the June 19, 2007, Executive Session were presented.
MOTION: Mrs. Smith moved to approve the minutes of the June 19, 2007, Executive Session as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated June 30, 2007, was presented. Mrs. Hilyard presented comments regarding the FY06-07 budget.

BILLS: The bills for June/July were presented.
MOTION: Mrs. Smith moved to approve payment of checks #31252 through #31278, with check #31253 being void, in the amount of $112,495.37.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: The following upcoming investment activities were presented.
A $200,000 repurchase agreement due 8/6/07.
MOTION: Mrs. Smith moved roll over a $200,000 repurchase agreement due on 8/6/07 for 180 days and to place the principal into the library’s Super Checking account.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There were no Finance Committee, Executive Committee, or NSLS Representative reports.

Mrs. Smith introduced Betsy Hastings, the incoming Friends of the Library President. Ms. Hastings moved from Chicago to Beach Park two years ago and is a staff representative for ACSFME Council 31. Among the groups she works with is the Elk Grove Village Public Library staff. She is an avid library user and she looks forward to revitalizing the ZBPL Friends. Ms. Hastings, Mrs. Smith, and Pat Tarter (Friends Treasurer) are planning a tea at the library on August 29 for prospective Friends board members. Steffi added that the Friends will have a Crème de la Crème book sale at LibraryPalooza on September 29. The Mystery Theater will be in February due to a change in scriptwriters.

Mrs. Mull reported that the Focus Group After School Program celebrated their last day on June 28 with a viewing of Happy Feet, as a complement to the penguins that they saw at the Shedd Aquarium.

* Ms. Ower entered at 6:50 p.m.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for June. Mrs. Taylor commented on the incident report. She asked that staff be identified by name rather than initials. Mr. Rich stated his understanding was that the board specifically asked that initials, not names, be used in this public document. Mrs. Taylor said that the situation with the girl in the Hijab could have been alleviated if staff checked identification at the door. She suggested that the monitors have a desk so they would appear more professional and less confrontational. She has heard from patrons that they feel their personal space is infringed upon. Mrs. Smith asked that security expectations be discussed at the August board meeting.

COMMUNICATIONS: The following communications were presented:
– A thank you from the After School Program kids for their field trip to the Shedd Aquarium.
– An e-mail from a patron to Tara regarding a guest computer pass.
– A commendation for Tim Veit from Northpointe Resources for his giving an impromptu tour on July 10.
– A thank you from Jean Anderson for the bonus.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: Ordinance 07/08-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2007-2008 Fiscal Year,” was presented.
MOTION: Mrs. Smith moved to adopt Ordinance 07/08-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2007-2008 Fiscal Year.”
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The Tentative Budget and Appropriation Ordinance was presented. The Notice of Public Hearing will be published in the Zion-Benton News prior to 8/25/07 so that the public hearing can be held at 6:30 p.m. on 9/25/07.
MOTION: Mrs. Mull moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The review of Chapter X, “System and ILLINET Membership Responsibilities” of Serving Our Public was presented.
MOTION: Mrs. Mull moved to accept the review of Chapter X, “System and ILLINET Membership Responsibilities” of Serving Our Public.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Ower, Smith, Rich. Nay: Hughes, Mull, Taylor. Abstain: -0-
Motion carried.

Schedule FY07/08 Board Meetings.
MOTION: Mrs. Smith moved to schedule the FY07/08 Regular Board meetings for the fourth Tuesday of each month at 6:30 p.m.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

President Rich appointed Mr. Hughes and Mrs. Smith to the committee to audit Secretary’s Minutes.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting.
Second: Mr. Hughes.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:15 p.m.

Approved: August 28, 2007

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: N. B. Hilyard