07/23/13 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT

July 23, 2013

President Thomas Rich called the meeting to order at 6:37 p.m.

ROLL CALL: Present: George Andersson*, Yadira Guzman, Mary Martin, Beverly Mull, Matthew St. Cyr and Thomas Rich. Absent: Stephanie Smith. Staff present: Tara Caldara, Nann Blaine Hilyard, Rosemary Kauth and Elsie Martinez. Others present: None.

AGENDA: Mr. Rich presented the agenda. Motion: Mrs. Mull moved to adopt the agenda as presented. Second: Mr. St. Cyr. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the June 17, 2013 Finance Committee meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the June 17, 2013 Finance Committee meeting as presented. Second: Mrs. Mull. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0-. Abstain: -0- Motion carried.

The minutes of the June 25, 2013 regular meeting were presented. Motion: Mrs. Mull moved to approve the minutes from the June 25, 2013 regular meeting as presented. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0-. Abstain: -0-. Motion carried.

The minutes of the June 25, 2013 Executive Session were presented. Motion: Mr. St. Cyr moved to approve the minutes from the June 25, 2013 Executive Session as presented. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0-. Abstain: -0-. Motion carried.

TREASURER’S REPORT:  The treasurer’s report and investment report for June 2013 were presented.

BILLS: The bills for June were presented for review. The bills for July were presented for approval. Motion: Mrs. Martin moved to approve payment of wire transfers and checks #38163-#38196 in the amount of $117,560.18. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, St. Cyr and Rich. Nay: -0-. Abstain: Mull. Motion carried.

* Mr. Andersson entered at 6:54 p.m.

REPORTS:  There were no reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, ALA and incident reports for June and presented the Staff Development plan for 2013-2014. Mrs. Mull reported that she enjoyed the ALA Annual Conference, where she met a lot of people and shared ideas.

ACCENTUATE THE POSITIVE: Trustees were shown the Testimonials page on Zion Township’s website, featuring comments by Ransford Botchey and Paula Pavelski about the Summer Work Program.

COMMUNICATIONS: The following communications were presented:

  • A response to an online inquiry about registering a library card for account access.
  • A response to a compliment and suggestion about library programs.
  • A response to a suggestion that the library pad the braces under the study tables.
  • A response to a suggestion that the library provide free coffee.
  • A copy of a Zion-Benton News article about a Zion father who attended GED classes at the library and was awarded a family literacy scholarship.
  • A suspension notice for Jones.

TRUSTEE DEVELOPMENT: Mrs. Mull summarized Chapter 3 from the Trustee Facts File, 4th Edition.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 13/14-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2013-2014 Fiscal Year” was presented. Motion: Mrs. Mull moved to approve Ordinance 13/14-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2013-2014 Fiscal Year.” Second: Mrs. Martin. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

The Tentative Budget and Appropriation Ordinance was presented. The Notice of Public Hearing will be published in the Zion-Benton News on 07/25/13 so that the public hearing can be held at 6:30 p.m. on 08/27/13. Motion: Mr. St. Cyr moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law. Second: Mr. Andersson. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

A request to designate depositories for library funds was presented. Motion: Mrs. Mull moved to designate First Midwest Bank as a depository for library funds and authorize Thomas Rich and Yadira Guzman to sign as agents for the library’s accounts and to authorize Nann Blaine Hilyard, Tara Caldara, Thomas Rich and Yadira Guzman to conduct wire transfers. Second: Mrs. Martin. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

Motion: Mrs. Mull moved to designate the Illinois Funds as a depository for library funds and to authorize Nann Blaine Hilyard, Tara Caldara, Thomas Rich and Yadira Guzman to sign as agents for the library’s accounts and conduct wire transfers. Second: Mr. St. Cyr. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

Motion: Mrs. Mull moved to designate TD Ameritrade as a depository for library funds and to authorize Nann Blaine Hilyard, Tara Caldara, Thomas Rich and Yadira Guzman to sign as agents for the library’s accounts and conduct wire transfers. Second: Mr. St. Cyr. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard presented a request that trustees approve a transfer of $100,000.00 from the Library fund to the Special Reserve fund. Motion: Mr. St. Cyr moved to approve a transfer of $100,000.00 from the Library fund to the Special Reserve fund. Second: Mr. Andersson. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0- Abstain: -0- Motion carried.

Trustees performed a SWOT Analysis to determine the library’s strengths, weaknesses, opportunities and threats.

ADJOURNMENT: Motion: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Andersson, Guzman, Martin, Mull, St. Cyr and Rich. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:02 p.m.

Approved: August 27, 2013
Signed: /S/Stephanie Smith, President Pro Tem
Attest: /S/Mary E. Martin, Secretary

Recording Secretary: Tara Caldara