07/22/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
JULY 22, 2008

President Rich called the meeting to order at 6:33 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mrs. Taylor, and Mr. Rich.
Absent: Mr. Hughes, Mrs. Smith.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Taylor moved to adopt the agenda as presented.
Second: Mr Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the June 24, 2008 regular meeting were presented.
MOTION: Mr. Andersson moved to approve minutes from the June 24, 2008 regular meeting as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

MINUTES: The minutes from the June 24, 2008 Executive Session were presented.
MOTION: Mrs. Taylor moved to approve the minutes from the June 24, 2008 Executive Session as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated June 30, 2008 was presented. Ms. Hilyard reported that preliminary (unaudited) results for FY2008 show:

Library Fund – income $1,398,234.81 and expense $1,328,688.52. The net gain is $66,817.62.
All Funds (including Library Fund) – income $2,268,591.21 and expense $2,181,161.56, for a net gain of $87,429.65.

Ms. Hilyard asked the Board to authorize two fund transfers.

MOTION: Ms. Ower moved to authorize a $150,000 transfer from the Bond Fund to the Special Reserve Fund; and a $100,000 transfer from the Library Fund to the Special Reserve Fund.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

BILLS: The bills for July were presented.
MOTION: Mrs. Mull moved to approve payment of checks #32225 through #32253 and wire transfers, with check #32225 being void, in the amount of $112,822.05
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There was no Finance Committee report. The Executive Committee will meet on Monday, July 28, 2008 at 1:00 p.m.

There were no Friends of the Library, NSLS Representative, or After School Program reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for June.

Accentuate the Positive – Ms. Caldara reported that the library now has a Facebook and Myspace presence.

Communications – There were no communications.

OLD BUSINESS: There was no old business.

NEW BUSINESS: Ordinance 08/09-O-1, “ORDINANCE DETERMINING TO LEVY AN ADDITIONAL TAX OF 0.02% FOR THE 2008-2009 FISCAL YEAR,” was presented.
MOTION: Mr. Andersson moved to adopt Ordinance 08/09-O-1, “ORDINANCE DETERMINING TO LEVY AN ADDITIONAL TAX OF 0.02% FOR THE 2008-2009 FISCAL YEAR.”
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Ordinance 08/09-O-2, “ORDINANCE ADOPTING PREVAILING WAGE RATES,” was presented.
MOTION: Mrs. Taylor moved to adopt Ordinance 08/09-O-2, “ORDINANCE ADOPTING PREVAILING WAGE RATES.”
Second: Ms. Ower.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The Tentative Budget and Appropriation Ordinance was presented. The Notice of Public Hearing will be published in the Zion-Benton News prior to 8/23/08 so that the public hearing can be held at 6:30 p.m. on 09/23/08.
MOTION: Mr. Andersson moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Mr. Rich appointed Mrs. Mull and Mr. Andersson to the committee to audit Secretary’s Minutes.

A recommendation to increase the amount for Petty Cash and to authorize a new signatory on the account was presented.
MOTION: Ms. Taylor moved to increase the petty cash deposit amount from $300 to $500; to increase the maximum check amount from $50 to $75; and to authorize Annie Beal as an additional signatory on the account.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Ms. Hilyard asked the Board to authorize a $250 donation to the Cedar Rapids Public Library, who lost over $200,000 items during the Cedar Rapids Floods of 2008.
MOTION: Mrs. Taylor moved to authorize a $250 donation to the Cedar Rapids Public Library.
Second: Mr. Andersson.

Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

ADJOURNMENT:
MOTION: Ms. Mull moved to adjourn the meeting.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:15 p.m.

Approved: August 26, 2008

Signed: Tom Rich, President
Attest: Megan Ower, Secretary
Recording Secretary: T. Caldara