06/24/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
JUNE 24, 2008

President Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mr. Andersson, *Mr. Hughes, Mrs. Mull, Ms. Ower, Mrs. Smith, Mrs. Taylor, and Mr. Rich.
Absent: None

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Taylor moved to adopt the agenda as presented.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the May 27, 2008 meeting were presented.
MOTION: Mrs. Taylor moved to approve the May 27, 2008 minutes as presented.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

* Mr. Hughes entered at 6:36 p.m.

TREASURER’S REPORT: The Treasurer’s Report dated May 31, 2008 was presented. Ms. Hilyard noted that the May income was omitted from the report and a spreadsheet showing May income was distributed.

BILLS: The bills for May/June were presented.
MOTION: Mr. Andersson moved to approve payment of checks #32087 through #32147 and wire transfers, with check #32146 being void, in the amount of $172,524.84.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: The investments were presented.

MOTION: Mrs. Mull moved to transfer $400,000 from the library’s super checking account to the Illinois Funds investment account.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS:

The Finance Committee met on Thursday, June 5. They reviewed the proposed 2008-2009 budget prepared by Ms. Hilyard and approved it.

The Executive Committee had no report.

Friends: Ms. Hilyard reported that the Friends will conduct their third Crème de la Crème book sale at LibraryPalooza in September. The staff have begun saving donated books. Mrs. Smith and Mrs. Tarter will coordinate booksorting in August.

NSLS: Ms. Ower reported that NSLS board officers were installed and reported on a discount for Live Homework Help from Tutor.com. She added that NSLS Director Sarah Long has her own website, http://www.librarybeat.org, with access to all of her podcasts and articles. WebJunction Illinois is working on a statewide calendar of library events.

After School Program: Mrs. Mull reported that the program ended with close of the school year. She has has challenged the kids to read through the summer. They will take a field trip to Van Patten Woods to celebrate.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for May.

Ms. Hilyard reported that many staff members and four trustees attended the Tri Community meeting on 6/19/08. Mrs. Taylor and Mrs. Smith stated that it was nice to see so many library staff at the event. Ms. Kauth reported that the library was also present at the Real Deal, held on 6/11/08 & 6/12/08. Mrs. Taylor remarked that the two compliments about staff in the correspondence folder were nice.

Incident Report – Mrs. Taylor noted the short report and stated that she felt the I.D. checks were good and hoped they would be frequent and consistent.

Accentuate the Positive – Ms. Caldara showed the library’s new Flickr Pro account with pictures of Wii gaming and the That’s Gross party.

Communications – The following communications were presented:

  • Response to two compliments about the library and staff.
  • Response to a complaint about late video fees.
  • Suspension notices for Gaines and Wilson.

OLD BUSINESS: There was no old business.

NEW BUSINESS:

MOTION: Mrs. Smith moved to authorize the Treasurer to approve the final list of bills for FY07/08.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

* Mrs. Smith exited the meeting at 7:04 p.m.

MOTION: Mrs. Taylor moved to schedule regular board meetings for the 4th Tuesday of each month at 6:30 p.m., excluding the month of December.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

*Mrs. Smith entered at 7:08 p.m.

Proposals for property insurance were presented.

MOTION: Mrs. Ower moved to accept the proposal from Heil & Heil and to allow the Director to purchase additional coverage as recommended by the agent.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The proposed budget for FY08/09 was presented.

MOTION: Mrs. Taylor moved to approve the FY08/09 budget.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

EXECUTIVE SESSION: The Board went into Executive Session at 7:35 p.m. to discuss items relating to the 2008-2009 Budget Proposal: Personnel-Salaries & Bonus.

MOTION: Mrs. Smith moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District, and invited Ms. Hilyard to attend.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting reconvened in open session at 7:40 p.m.

ADJOURNMENT:
MOTION: Ms. Taylor moved to adjourn the meeting.
Second: Mrs. Ower.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:41 p.m.

Approved: July 22, 2008
Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara