06/22/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
June 22, 2010

President Pro Tem Beverly Mull called the meeting to order at 6:34 p.m.

ROLL CALL: Present: Lauren Fleming, Brenda Harris, Dana McCarthy, Beverly Mull, *Stephanie Smith.  Absent: George Andersson and Thomas Rich.  Staff present: Tara Caldara, Susan Clark, Carol Cramer, Nann Blaine Hilyard, and Debbie Evans.

AGENDA: Mrs. Mull presented the agenda.
Motion: Ms. Fleming moved to adopt the agenda as presented. Second: Mrs. Harris.  Roll Call: Aye: Fleming, Harris, McCarthy, Mull. Nay: -0- Abstain: -0- Motion carried.

*Mrs. Smith entered at 6:38 p.m

COMMENTS BY VISITORS: Debbie Evans was introduced as the administrative services assistant.  There were no visitor comments.

MINUTES: The minutes of the May 25, 2010 regular meeting were presented.
Motion: Mr. McCarthy moved to approve minutes from the May 25, 2010 meeting as presented. Second: Ms. Fleming.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated May 31, 2010, was presented.

BILLS: The bills for May were presented.
Motion: Mrs. Harris moved to approve payment of checks #33995-#34046, with check #34005,  being void, in the amount of $152,669.92. Second: Mr. McCarthy.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: Mrs. Smith reported that the Friends signed up five new members at the Plant Swap Bake Sale and Ms. Hilyard reported that ten new memberships resulted from the Partners in Reading campaign.

Ms. Hilyard reported that the NSLS Board has agreed to participate in a merger process among the Alliance, DuPage, Metropolitan, and Prairie Area library systems.

Mrs. Mull reported that the After School Program took its end-of-year trip to Navy Pier on 6/5/10.  Ten children attended and all were very well-behaved.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for May and early June and added that Elsie Martinez, Youth Librarian, has resigned effective 7/5/10 to accept a position as the Director of the Highwood Public Library.   Ms. Hilyard also reported that Sarah Covey has received a $2,000 grant from the NEH for their Let’s Talk About It: Picturing America Program and plans to focus on African American history through literature.

Remodeling Report: Ms. Hilyard reported that the computer tables and Express workstations have been ordered.

Accentuate the Positive: Ms. Caldara reported that the server upgrade was going smoothly.

COMMUNICATIONS: The following communications were presented:

  • Compliments for employees Jean K., Tim, Don, Elsie, Dawn, Carol C., Pat, Robyn, and Peggy.
  • A comment that “We love the ‘39 Clues’ book series. Thanks for ordering the books.”
  • A response to a suggestion that we save paper by reducing the information on the checkout receipts.
  • A letter to NSLS approving a contribution of $4,958.00 to maintain interlibrary van delivery.
  • Notification that two memorial books were placed in the collection in memory of Beverly McElmurry.
  • A thank you from the Rotary Club of Illinois Beach Sunrise for contributing to the annual golf outing.
  • A picture of the Memorial Day parade float that appeared in the Zion-Benton News.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Approve the FY10/11Budget as recommended by the Finance Committee.
Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

Motion:  Mrs. Smith moved to authorize the Treasurer to approve the final list of bills for FY09/10. Second: Ms. Harris.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

Mrs. Mull set the Board Meeting schedule for FY10/11 for the 4th Tuesday of each month at 6:30 p.m., with the exception of the January and June meetings, which will be held on the 3rd Tuesday of those months.

EXECUTIVE SESSION:

The Board went into Executive Session at 7:05 p.m.

Motion:  Mrs. Smith moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District and to discuss minutes of meetings lawfully closed under this Act for semi-annual review of the minutes, and invited Ms. Hilyard and Ms. Caldara to attend.
Second: Ms. Harris.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:16 p.m.

MOTION:  Mrs. Smith moved to release the minutes of Executive Sessions from 2/24/09, 6/29/09, 8/25/09 and 10/27/09; and to keep minutes from 9/25/01 closed.
Second: Ms. Harris.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:

Motion: Mr. McCarthy moved to adjourn the meeting.  Second: Mrs. Harris.  Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Mull. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:20 p.m.

Approved: July 27, 2010

Signed:  Stephanie Smith, President Pro Tem
Attest:  Brenda Harris, Secretary
Recording Secretary:  Tara Caldara