06/21/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
June 21, 2011

President Thomas Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: George Andersson, Jessica Keddy, Mary Martin, Dana McCarthy, Beverly Mull and Thomas Rich. Absent: Stephanie Smith. Staff present: Nann Blaine Hilyard, Tara Caldara, and Susan Clark. Visitor present: None.

Mr. Rich appointed Mr. Andersson as Secretary Pro Tem.

AGENDA: Mr. Rich presented the agenda and amended it to move the installation of newly-appointed trustee as the first item of business after the amended agenda is adopted.
Motion: Mrs. Martin moved to adopt the agenda as amended. Second: Mr. Andersson. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

Mr. Rich administered the Oath of Office to the newly elected trustee, Jessica Keddy.

COMMENTS BY VISITORS: None.

MINUTES: The minutes of the May 24, 2011 regular meeting, May 24, 2011 executive session, June 4, 2011 special meeting and June 11, 2011 special meeting were presented.
Motion: Mr. Andersson moved to approve minutes from the May 24, 2011 regular meeting, May 24, 2011 executive session, June 4, 2011 special meeting and June 11, 2011 special meeting as presented. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated May 31, 2011 was presented. Mrs. Mull asked about the $26,000 Eliminate the Digital Divide grant and Ms. Caldara said that more information would be forthcoming but that we received the check. Ms. Hilyard reported that we have received the TIF rebate and FEMA reimbursement, which will be reflected in the next fiscal year.

BILLS: The bills for May/June were presented for approval.
Motion: Mrs. Mull moved to approve payment of checks #34823-#34865, with check #34835, being void, and wire transfers in the amount of $194,455.63. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: The Finance Committee presented the proposed budget for FY11-12. The Friends of the Library are planning a re-forming meeting sometime this summer. Twelve students from the After School Program enjoyed their field trip to the Shedd Aquarium and saw Happy Feet in 4D.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for May. Ms. Caldara reported that someone had been misusing the guest wi-fi and that our technicians recommended a new router/firewall and separate Comcast line to be installed so that slowdowns caused by guest wireless will not impact library operations. The Comcast line has been ordered and will take approximately one month to install. In the meantime, Sara Torrez is changing the wi-fi password daily and patrons must sign up at the adult reference desk to use the guest wireless.

ACCENTUATE THE POSITIVE: The library was awarded a plaque from Zion-Benton Township High School for recognition of excellence to community organizations for their special contributions to students, staff and the community. Ms. Hilyard demonstrated the new Playaway View – a handheld video device preloaded with educational films.

COMMUNICATIONS: The following communications were presented:

  • Compliments for employees Angela Westphal, Sara Torrez and Luis Martinez.
  • A copy the program from the ZBTHS Seventeenth Annual Recognition of Excellence Awards.
  • Correspondence from a patron who has attended technology classes at the library but did not have a library card – she came in and got one!
  • An announcement that there were three graduates of the Families First GED class of 2011.
  • A thank you from Oakcrest School for supporting their Parent Summer Kickoff on 5/26/11.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

The proposed FY11-12 Budget was presented.
Motion: Mr. McCarthy moved to adopt the proposed FY11-12 budget as presented. Second: Mrs. Mull. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

MOTION: Mrs. Mull moved to authorize the Treasurer to approve the final list of bills for FY10/11. Second: Mrs. Martin. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

Mr. Rich set the Board Meeting schedule for FY11/12 for the 4th Tuesday of each month at 6:30 p.m., with the exception of the September 27, 2011 meeting, which will be held on September 26, 2011, the December 27, 2011 meeting, which is cancelled, and the June 26, 2012 meeting, which will be held on June 19, 2012.

EXECUTIVE SESSION: The Board went into Executive Session at 7:33 p.m.
Motion: Mrs. Mull moved to enter an Executive Session to discuss, in accordance with 5ILCS 120/2 (c)(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library; 5ILCS 120/2 (c) (11) litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal; and 5ILCS 120/2 (c) (21) minutes of meetings lawfully closed under this Act, for semi-annual review of the minutes; and invited Ms. Hilyard to attend. Second: Mr. Andersson. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:48 p.m.

Motion: Mr. McCarthy moved to release the minutes of Executive Sessions from 6/22/10 and 7/27/10, and to retain the minutes from 9/25/01 as closed. Second: Mrs. Mull. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion: Mrs. Mull moved to adjourn the meeting. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:50 p.m.

Approved: July 26, 2011
Signed: Thomas Rich, President
Attest: Beverly Mull, Secretary Pro Tem
Recording Secretary: Tara Caldara