05/27/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 27, 2008
President Rich called the meeting to order at 6:33 p.m.ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mrs. Smith, Mrs. Taylor, and Mr. Rich.
Absent: Mr. Hughes.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Smith moved to adopt the agenda as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the April 22, 2008 meeting were presented.
MOTION: Mrs. Taylor moved to approve the April 22, 2008 minutes as presented.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated April 30, 2008 was presented.

BILLS: The bills for April/May were presented.
MOTION: Ms. Ower moved to approve payment of checks #31996 through #32086 and wire transfers, with check #32003 being void, in the amount of $135,955.14.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: The investments were presented.

MOTION: Mrs. Smith moved to cash in a $250,000 repurchase agreement due on 6/9/08, to re-invest $150,000 for 180 days, and to place $100,000 and interest into the library’s super checking account.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There were no Finance Committee, Executive Committee, or Friends of the Library reports.

Ms. Ower reported that NSLS board elections were held and she was re-elected. She reported on Legislative Day in Washington D.C. and her conversation with Representative Mark Kirk regarding Internet access.

Mrs. Mull reported that the After School Program is having Parent’s Day on Thursday.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for April. Mrs. Smith asked if the statistics for Preschool Storytime attendance were correct. Ms. Hilyard said she would ask Mrs. Cramer.

Ms. Hilyard said that she was disappointed that the library’s application for a state library construction grant was not successful. The state library has released the list of awardees. Most projects are for improving accessibility and none was over $50,000. (ZBPL requested $75,000. The grants are all-or-nothing.)

Ms. Hilyard reported that Hoda Alchaar has filed a discrimination charge against the library with the Illinois Department of Human Rights. The IDHR has scheduled a fact-finding conference at its Chicago office on June 9. Ms. Hilyard and security supervisor Tom Jones will attend. The library is represented by an attorney through its Officers’ and Directors’ Insurance policy.

Mrs. Taylor noted that the READ posters were a wonderful idea and stated she felt they were a positive goal-oriented reinforcement of good behavior. Ms. Caldara credited Tom Jones and Gus Castro for taking the pictures.

Ms. Hilyard presented the list of Goals for 2008-2009 with associated activities. She asked Trustees to let her know if they have suggestions for specific activities that should be included.

Accentuate the Positive – Ms. Hilyard showed the new “read” marketing posters featuring staff and patrons.

Mrs. Taylor expressed her appreciation for the way Ms. Hilyard handled two requests to remove books from the collection and stated she is impressed with the variety of materials in the Christian section. Mrs. Taylor stated that Ms. Hilyard represents the library well.

Communications – The following communications were presented:

  • A copy of the library’s ad in the Christian Youth Theater Alice in Wonderland program.
  • Newspaper articles featuring library programs.
  • A request from Jobs for Illinois Graduates for donations for Mama’s 5K Walk/Run held on 5/10/08. (Video coupons were donated).
  • A response to a concern regarding use of the Internet Express computer.
  • A response to a phone message explaining the procedure for notifying patrons of overdue items and fines.
  • A response to an inquiry about employment.
  • A response to a compliment about helpful and pleasant staff.
  • A suspension notice for Windom.
  • Notice from the City of Zion re: $12,300 in impact fees collected for the library.
  • An award to the library from Kenneth Murphy Elementary school.

Ms. Hilyard notified Trustees of the Tri-Community Planning Meeting on 6/18/08 and encouraged everyone to attend. Ms. Hilyard also asked for volunteers to work the library station at the Real Deal: Life 101 at ZBTHS on 6/11/08 and 6/12/08.

OLD BUSINESS: There was no old business.

NEW BUSINESS: Ms. Mull expressed her concern over an incident with three fifth-graders who were at the library to work on a science fair project. She observed that the staff discouraged the children rather than encouraging them. Ms. Hilyard and Ms. Caldara will talk to the staff who were involved.

ADJOURNMENT:
MOTION: Ms. Taylor moved to adjourn the meeting.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:25 p.m.

Approved: June 24, 2008

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara