05/26/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 26, 2009

President Rich called the meeting to order at 6:30 p.m.
ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower*, Mrs. Smith, Ms. Taylor, and Mr. Rich. Absent: None.
Also present were the following: Nann Blaine Hilyard, Director; Susan Clark, Adult Services Coordinator; Rosemary Kauth, Circulation/Technical Services Coordinator; and Roz Bonar and Michael Snipes from Executive Service Corps.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mr. Andersson moved to adopt the agenda as presented. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the April 28, 2009 regular meeting were presented.
MOTION: Mrs. Smith moved to approve minutes from the April 28, 2009 regular meeting as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated April 30, 2009 was presented.

* Ms. Ower entered at 6:34 p.m.

BILLS: The bills for April-May were presented.
MOTION: Mrs. Smith moved to approve payment of checks #32971-33056, with checks #32981 and #33055 being void, in the amount of $180,213.46. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: Roz Bonar and Michael Snipes reviewed the list of recommendations from Executive Service Corps. They suggested that the trustees use the strategic plan as a guide for what employees should do. Ms. Bonar and Mr. Snipes left at 7:08 p.m. Recommendations from the Policy Review Committee (Mrs. Smith and Mrs. Mull) were presented.

There were no Finance or Executive Committee reports.

Ms. Hilyard reported that the Friends of the Friends of the Library held a bake sale the day of the plant swap. Proceeds were $78.00 plus three new members.

Ms. Ower reported that the NSLS board has new board members, including Jeanne Lohfink, media specialist for District 3. The NSLS administration seeks new revenue streams in light of flat funding from the state.

Mrs. Mull reported that the third year of the After School Program is winding down. The year-end field trip on June 6 will be to the Shedd Aquarium.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for April.

Communications – The following communications were presented:

  • An answer to a suggestion to add a change machine, cappuccino machine, and more books.
  • An answer to comments about the piano, memorial garden and quieting kids in the library.
  • A comment that kids should be able to come into the library and not have to be quiet.
  • A thank you from Michele Vaughn, Associate Dean Community Education, College of Lake County for providing space for Families First; Shantal Taylor for the send-off reception; and Joseph Jones for the trustee interview.
  • A copy of the Christian Youth Theater program with the library’s display ad.

UNFINISHED BUSINESS: An update was given on the trustee selection process.

NEW BUSINESS: Trustees discussed the new Performance Management System form and reviewed the revised Personnel Policy Manual.
MOTION: Ms. Mull moved to approve the revised personnel policy subject to clarification on nepotism, length of workday and mealtime, and directed Ms. Hilyard to consult the library’s attorney. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The Finance Committee set a meeting for 6/9/09 at 6:30 p.m. to review the 2009-2010 budget.

ADJOURNMENT:
MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:49 p.m.

Approved: June 29, 2009

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: Nann Blaine Hilyard