04/27/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
April 27, 2010

President Tom Rich called the meeting to order at 6:31 p.m.
ROLL CALL: Present: Lauren Fleming, Brenda Harris, Dana McCarthy, Tom Rich, Stephanie Smith. Absent: George Andersson and Beverly Mull.  Staff present: Tara Caldara, Susan Clark, Carol Cramer, Nann Blaine Hilyard, Rosemary Kauth. Visitor: Quintin Veasley.

AGENDA: Mr. Rich presented an amended agenda.
Motion: Mr. McCarthy moved to adopt the amended agenda. Second: Mrs. Harris. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Quintin Veasley, a member of Alpha Phi Alpha Fraternity, Inc. expressed interest in that organization starting a reading program or being of any service that they can be of assistance with the youth of the library.

MINUTES: The minutes of the March 30, 2010, meeting were presented.
Motion: Ms. Fleming moved to approve minutes from the March 30, 2010 meeting as presented. Second: Mrs. Smith. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain:-0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated March 31, 2010, was presented.

BILLS: The bills for March were presented.
Motion: Mrs. Smith moved to approve payment of checks #33804-33924, with checks #33850, #33915 and #33918 being void, in the amount of $204,077.76. Second: Mrs. Harris. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: Ms. Hilyard reported that the Friends need to meet and that taxes were filed.

There were no NSLS or After School Program reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for March and early April.  Ms. Caldara reported that Debbie Evans has been hired as the Administrative Services Assistant.

Accentuate the Positive: Ms. Kauth reported that 97 people have used the museum passes at 11 different museums.

Incident Report: Ms. Hilyard reported an incident with Mrs. Storino, which will be reported in next month’s incident repor

COMMUNICATIONS: The following communications were presented:

  • A comment about the inability to access certain web sites.
  • A response to a comment about music selection.
  • Suspension notice for King and Munoz.
  • A Certificate of Participation for the Twenty-First National African-American Read-In.
  • A thank you note for a donation of books.
  • A response to a comment about closing procedures.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

A request to close the library on July 3, 2010, in honor of Independence Day was presented.
Motion: Mr. McCarty moved to close the library on July 3, in honor of Independence Day.  Second: Mrs. Harris. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

Only one member of the Finance Committee was present so a meeting date was not set.  Ms. Hilyard will contact committee members to set a date.

A request for a letter of support for the North Suburban Library System was presented.
Motion: Mr. McCarthy moved to authorize Ms. Hilyard to write a letter of support for the North Suburban Library System on behalf of Trustees.  Second: Mrs. Smith. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:

Motion: Mrs. Harris moved to adjourn the meeting.  Second: Mrs. Smith. Roll Call: Aye: Fleming, Harris, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:00 p.m.

Approved: May 25, 2010
Signed:  Thomas Rich, President
Attest:  Beverly Mull, Secretary Pro Tem

Recording Secretary:  Tara Caldara