04/24/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
April 24, 2012

President Thomas Rich called the meeting to order at 6:56 p.m.

ROLL CALL: Present: Jessica Keddy, Mary Martin, Stephanie Smith and Thomas Rich.  Absent: George Andersson, Dana McCarthy and Beverly Mull.  Staff present:  Nann Blaine Hilyard, Don Buss, Tara Caldara, Sarah Covey and Rosemary Kauth.  Visitors present: Dr. Picchietti, Maves Chiropractic Clinic.

AGENDA:  Mr. Rich presented the agenda.
Motion:
  Mrs. Keddy moved to adopt the agenda as presented.  Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  Dr. Picchietti presented the library with approximately 300 books and $30, which were collected from the Maves Chiropractic Clinic’s annual book drive.

MINUTES:  The minutes of the March 27, 2012 regular meeting were presented.
Motion:  Mrs. Smith moved to approve minutes from the March 27, 2012 regular meeting as presented. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The minutes of the March 27, 2012 executive session were presented.
Motion:  Mrs. Smith moved to approve minutes from the March 27, 2012 executive session as presented. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated March 31, 2012 was presented.  Ms. Hilyard also presented the investment report for March.

BILLS:  The bills for March/April were presented for approval.
Motion:  Mrs. Smith moved to approve payment of checks #35506-35570, with checks #35522-35523 being void, and wire transfers, in the amount of $198,544.86. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no finance committee, Friends of the Library or After School Program reports.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative and incident reports for March and noted that statistics were down due to the two weeks the library was closed in July, 2011.  Ms. Hilyard also discussed the difficulty in obtaining RBP statistics.

COMMUNICATIONS: The following communications were presented:

  • A thank you letter from the Winthrop Harbor Lions for the Steak and Egg Breakfast place mat ad.
  • A response to a comment regarding issues with the guest wireless service.
  • A response to a suggestion that an Art Café program be offered for adults with disabilities.
  • A response to a suggestion for a shade on the windows behind the circulation desk.
  • A response to a comment about a reference transaction.
  • A letter to the family of Anna Mae Lewis about memorial books place in the collection.
  • Suspension notices for Hawkins and Lockett.

UNFINISHED BUSINESS:  Trustees reviewed the following policies: Community Bulletin Board, Community Table, Exhibits and Displays, Parking Lots and Use of Facilities.  The recommendation is to consolidate all of these under “Use of Facilities.   The accompanying Use of Facilities procedure was reviewed.
Motion:  Mrs. Smith moved to adopt the Use of Facilities policy. Second: Mrs. Martin.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard provided an update on Wallace v. the City of Zion and the Zion-Benton Public Library.   The defendants’ offer of $50,000 to settle the case have been accepted.   The library’s share is $15,000 which will be paid (mostly) by insurance. The library will only pay the deductible, if any.

NEW BUSINESS: No new business.

ADJOURNMENT:
Motion:
  Mrs. Smith moved to adjourn the meeting. Second: Mrs. Keddy.  Roll Call: Aye: Keddy, Martin, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:40 p.m.

Approved: May 22, 2012

Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary: Tara Caldara