03/27/12 Minutes

 

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
March 27, 2012

President Thomas Rich called the meeting to order at 6:36 p.m.

ROLL CALL: Present: Mary Martin, Dana McCarthy, Beverly Mull, Stephanie Smith and Thomas Rich.  Absent: George Andersson, Jessica Keddy.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Sarah Covey and Rosemary Kauth.  Visitors present: None.

AGENDA:  Mr. Rich presented the amended agenda.
Motion:  Mrs. Mull moved to adopt the agenda as amended, adding item XII.b Executive Session.  Second: Mrs. Martin.  Roll Call: Aye: Martin, McCarthy, Mull, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  There were no visitor comments.

MINUTES:  The minutes of the February 28, 2012 meeting were presented.
Motion:  Mrs. Smith moved to approve minutes from the February 28, 2012 regular meeting as presented. Second: Mr. McCarthy.  Roll Call: Aye: Martin, McCarthy, Mull, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated February 29, 2012 was presented.  Ms. Hilyard presented the Investment Performance Summaries for February.

BILLS:  The bills for February/March were presented for approval.
Motion:  Mrs. Mull moved to approve payment of checks #35439-#35515, with check #35453 being void, and wire transfers, in the amount of $172,662.80. Second: Mrs. Smith.  Roll Call: Aye: Martin, McCarthy, Mull, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no finance committee or Friends of the Library reports.  Mrs. Mull reported that she is still enrolling new students in the After School Program.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for February and added that the library’s accountant Bill Grigg will be retiring in July.

Accentuate the Positive: Ms. Caldara reported that she, Dawn Abron, Paula Pavelski and Sara Torrez had a great time and learned a lot at the PLA Conference in Philadelphia.  Ms. Hilyard reported that the library received $1000 from Milburn Cain & Co. in memory of Janis Chalfant.

COMMUNICATIONS: The following communications were presented:

  • A thank you to David Cain from Milburn Cain & Company for the gift in memory of Janis Chalfant.
  • A letter from the State’s Attorney regarding the status of case number 11JD750.
  • Congratulations from the Fox Lake District Library on our 75th anniversary.
  • An article from the 3/12/12 edition of the Lake County News-Sun, featuring the Iron Chef Library Challenge.
  • An ad from the 3/11/12 edition of the Kenosha News, congratulating Carol Baumgartner who received  Distinguished Service Award from the Kenosha Unified School District.
  • A compliment for employee Sara Torrez.

UNFINISHED BUSINESS:  Ms. Hilyard provided an update on pending litigation.

NEW BUSINESS: Ms. Hilyard presented the proposed amendment to the Community Table policy.  A discussion ensued about allowing petitioners and political organizations to use the Community Table.  Ms. Hilyard explained that the purpose of the Community Table is to promote local businesses and organizations/agencies.  Trustees would like Ms. Hilyard to consult with the library’s attorney and will review the Use of Facilities policy at the next regular meeting.  Mr. McCarthy moved to adopt the amended Community Table policy.  Second: Mrs. Martin.  Roll Call: Aye: Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: The Board went into Executive Session at 7:24 p.m.
Motion:  Mrs. Smith moved to enter an Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library, and invited Ms. Hilyard to attend. Second: Mrs. Mull.  Roll Call: Aye: Martin, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:37 p.m.

ADJOURNMENT:
Motion:  Mrs. Smith moved to adjourn the meeting. Second: Mrs. Mull.  Roll Call: Aye: Martin, McCarthy, Mull, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:38 p.m.

Approved: April 24, 2012
Signed:  Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary:  Tara Caldara