03/25/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
March 25, 2014

President George Andersson called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Wendy Driver, Mary Martin, Stephanie Smith and George Andersson. Absent: Yadira Guzman, Beverly Mull and Matthew St. Cyr. Staff present: Tara Caldara, Nann Blaine Hilyard, Elsie Martinez, Rosemary Kauth and Sarah Washkoviak. Visitors present: Ken Herdeman, Ehlers Investment Partners; Erika Morris and Marcus Henthorn, Arthur J. Gallagher Risk Management Services, Inc.; and Charlene McFarlane, student in CLC’s LTA program.

AGENDA: Mr. Andersson presented the agenda.
Motion: Mrs. Smith moved to adopt the agenda as presented. Second: Mrs. Martin. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: Ken Herdeman, Ehlers Investment Partners provided a report on the library’s investment portfolio. The library has an average of 1.5 million invested and has earned approximately $9,000 net in interest income in the past 12 months. Had the library only invested in the Illinois Funds, the interest income would have yielded under $350.

Erika Morris and Marcus Henthorn, Arthur J. Gallagher Risk Management Services, Inc., presented information about the Libraries of Illinois Risk Agency (LIRA), a purchasing pool for Business, Umbrella, Officer/Employee Liability and Worker’s Compensation insurance. There are currently 24 libraries in the group and if the library joins during this first year, it would save approximately 20% in premiums, possibly see surplus returns and substantially increase coverage.

Charlene McFarlane stated that she was observing a library board meeting for a school project.

MINUTES: The minutes of the February 25, 2014 regular meeting were presented. Motion: Mrs. Driver moved to approve the minutes from the February 25, 2014 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The minutes of the February 25, 2014 Executive Session were presented. Motion: Mrs. Smith moved to approve the minutes from the February 25, 2014 Executive Session as presented. Second: Mrs. Driver. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

TREASURER’S AND INVESTMENT REPORT: The treasurer’s and investment report for February 2014 was presented.

BILLS: The list of bills for March 2014 was presented for approval. Motion: Mrs. Smith moved to approve payment of wire transfers and checks #38736-38798 with check #38717 being void, in the amount of $180,560.45. Second: Mrs. Driver. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: There were no other reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, ILA and incident reports for March. Sarah Washkoviak described youth programs planned for Spring Break and Elsie Martinez reported that Dawn and Elise are overseeing Teen Tech Week activities. They reported that over 200 are registered for the Books! Authors! and More! Festival. Mrs. Driver said that the Teen outing to see Divergent was wonderful and that the teens were very well-behaved. She and her husband, Rumi, attended as chaperones and have high praise for the work staff has done with the group.

ACCENTUATE THE POSITIVE: Dawn Abron was presented with YALSA’s MAE Award for Teen Programming.

COMMUNICATIONS: The following communications were presented.

  • A copy of the Chamber Connections with an announcement about Dawn Abron winning the YALSA’s MAE Award.
  • A thank you from Jean for the library’s support of the Socks for the Soul program. Countywide, approximately 3,300 pairs of socks were delivered.

TRUSTEE DEVELOPMENT: Mr. St. Cyr will present a summary of Chapter 8 from the Trustee Facts File, 4th Edition at the next meeting.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

A resolution authorizing agents to act for the TD Ameritrade account was presented. Motion: Mrs. Driver moved to adopt the resolution to authorize Nann Blaine Hilyard, Tara Caldara, George Andersson and Yadira Guzman to act as agents for the TD Ameritrade account. Second: Mrs. Smith. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0- Abstain: -0- Motion carried.

A resolution authorizing membership in the Libraries of Illinois Risk Agency was presented. Motion: Mrs. Smith moved to adopt the resolution authorizing membership in the Libraries of Illinois Risk Agency and to appoint Tara Caldara as the library’s representative on the LIRA Board of Directors and Mary Martin as the library’s alternative representative. Second: Mrs. Martin. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: Motion: Mrs. Smith moved to enter into Executive Session, in accordance with 5 ILCS 120/2 (c)(1) with Ms. Hilyard in attendance. Second: Mr. Andersson. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 8:40 p.m.

Motion: Mrs. Smith moved to appoint Tara Caldara as interim Director. Second: Mrs. Martin. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0- Abstain: -0- Motion carried.

Motion: Mrs. Driver moved engage Thomas Rich and Associates to conduct the Director Search. Second: Mrs. Martin. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT: Motion: Mrs. Martin moved to adjourn the meeting. Second: Mr. Andersson. Roll Call: Aye: Driver, Martin, Smith and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:44 p.m.

Approved: April 22, 2014.

Signed: /s/ George Andersson
George Andersson, President

Attest: /s/ Stephanie Smith
Stephanie Smith, Secretary Pro Tem

Recording Secretary: Tara Caldara