03/24/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MARCH 24, 2009

President Rich called the meeting to order at 6:30 p.m.
ROLL CALL: Present: Mr. Andersson, Ms. Ower, Mrs. Smith, Ms. Taylor, and Mr. Rich. Absent: Mrs. Mull.
Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Carol Cramer, Youth Services Coordinator and Rosemary Kauth, Circulation/Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Smith moved to adopt the agenda as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes from the February 24, 2009 regular meeting were presented.
MOTION: Ms. Ower moved to approve minutes from the February 24, 2009 regular meeting as presented. Second: Mrs. Smith.
Roll Call: Aye: Ower, Smith, Taylor, Rich. Nay: -0- Abstain: Andersson. Motion carried.

The minutes from the February 24, 2009 Executive Session were presented.
MOTION: Mrs. Smith moved to approve minutes from the February 24, 2009 Executive Session as presented. Second: Ms. Ower.
Roll Call: Aye: Ower, Smith, Taylor, Rich. Nay: -0- Abstain: Andersson. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated February 28, 2009 was presented. Ms. Hilyard expressed her concern about interest income.

BILLS: The bills for February-March were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #32816 through #332893 and wire transfers, with checks #32827 and #32892 being void, in the amount of $149,344.80. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance or Executive Committee reports.

The Friends of the Library held their annual meeting on 3/14/09. Ms. Hilyard reported that officers were elected. Betsy Hastings will continue as President; Pat Tarter will continue as Treasurer; and Olivia Lakso was elected Vice-President. The Friends reported they have $4,208.58 in their treasury. They allocated $200 to the After School Program as a follow up to last year’s successful field trip. The Friends will also underwrite the cost to tune the piano in 2009.

Ms. Ower reported that she had her second legislative visit as part of her NSLS trustee responsibility. She met with Rep. Keith Farnham (D-Elgin). She also reported that NSLS has been testing delivery bins instead of bags on some routes. Just switching containers has saved 60-90 minutes.

There was no After School Program report.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for February. She added that recycling efforts were going well and that the candidate forums were great. Mrs. Taylor thanked Ms. Hilyard for her efforts to connect the library and the community. Ms. Ower thanked the library for providing staff and bringing the Wii Gaming System for ZBTHS’s Teen Tech Week celebration.

Communications – The following communications were presented:

  • A thank you note from retired librarian Jean Pivovar.
  • A thank you note for flowers from Shantal Taylor.
  • A thank you note (and commendation to Jim Balsamello) from the A.A.R.P. Driver’s Safety instructor.
  • Notice awarding the library a $49,028.35 FY2009 Illinois Public Library Per Capita Grant.
  • Notice that the Illinois State Library Live & Learn Construction Grant was not awarded.
  • A response to feedback about the selection of titles available through MyMediaMall.
  • A response to feedback about noise produced by a library program.
  • An article about the Black History Month celebration published in the 3/5/09 edition of the Zion-Benton News.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: The March Interim Status report from Executive Service Corps was presented. Ms. Ower stated that the welcome letter is a great idea.

The proposed change in e-Pay Agreement was presented.
MOTION: Mrs. Smith moved to authorize the Director to sign a new agreement with the Illinois Funds e-Pay to absorb transaction fees and to purchase a point-of-sale terminal for credit card transactions. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The proposed change in Use of Facilities policy was presented. Ms. Caldara noted that staff have had an opportunity to comment on the proposed policy. One staff member recommended shortening this to three or four months to accommodate programming needs and another staff member felt six months would allow groups more time to advertise and plan meetings.
MOTION: Mrs. Taylor moved approve the Use of Facilities policy as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-. Motion carried.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-. Motion carried.

ANNOUNCEMENTS: Ms. Ower shared the news that she has been appointed Teen Librarian at the Palatine Public Library. She will begin her new job in April.

The meeting adjourned at 7:05 p.m.

Approved: April 28, 2009
Signed: Thomas Rich,President
Attest: Megan Ower, Secretary
Recording Secretary: T. Caldara