03/18/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
March 18, 2008

President Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Mr. Andersson, *Mr. Hughes, Ms. Ower, Mrs. Smith, and Mr. Rich. Absent: Mrs. Mull, Mrs. Taylor.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator; Lonn Frye and Christine Donnan, Frye, Gillan, Molinaro Architects; and *Betsy Hastings, Friends of the Library President.

AGENDA: Mr. Rich asked to amend the agenda by moving Item IX. Presentation by Architect to follow Item V. Minutes.
MOTION: Mr. Andersson moved to adopt the agenda as amended. Second: Ms. Ower. Roll Call: Aye: Andersson, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the February 26, 2008 regular meeting were presented.
MOTION: Mr. Andersson moved to approve the minutes of the February 26, 2008 regular meeting as presented. Second: Mrs. Smith. Roll Call: Aye: Andersson, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

* Mr. Hughes entered at 6:37 p.m.  Ms. Hastings entered at 7:50 p.m.

PRESENTATION BY ARCHITECT: Lonn Frye and Christine Donnan introduced themselves.  They presented the outline program for the remodeling project.  They explained their methodology and the time line:  they will conduct focus groups with the library staff on March 20.  They will present the design at the April 22 board meeting.  They will present the master design at the May 20 board meeting (see below for approval of new date).  They anticipate the project can be implemented in the summer of 2008.

TREASURER’S REPORT: The Treasurer’s Report dated February 29, 2008 was presented.

BILLS: The bills for February/March were presented.
MOTION:
Mr. Andersson moved to approve payment of checks #31830 through #31911 and wire transfers, with checks #31839 and #31906 being void, in the amount of $137,189.34. Second: Mr. Hughes. Roll Call: Aye: Andersson, Hughes, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: Director Hilyard recommended cashing in a $200,000 repurchase agreement due on 03/24/08.
MOTION: Mrs. Smith moved to cash in a $200,000 repurchase agreement due on 03/24/08 and to place the interest and principle into the library’s super checking account. Second: Mr. Andersson. Roll Call: Aye: Andersson, Hughes, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance Committee or Executive Committee reports.

Mrs. Smith reported that the Friends are planning a Mother’s Day Card making fundraiser in May.

Ms. Ower reported that the NSLS Board did not meet in February. She reminded Trustees about Library Legislative Day.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for February.

Ms. Hilyard reported that Hoda Alchaar has filed a complaint against the library with the Illinois Department of Human Rights alleging that she was denied the full and equal enjoyment of the library because of her religion.  Ms. Hilyard has turned the matter over to LIMRiCC, the group insurance pool which includes the Directors/Officers liability insurance.

Accentuate the Positive – 278,146 people across the country participated in the African American Read-In last month.  Of those, 24 were at ZBPL.   Those who participated are getting certificates. Ms. Hilyard presented those to Mr. Hughes and to Mrs. Taylor and Mrs. Mull (both in absentia).

Mr. Hughes applauded the board for hiring architect Lonn Frye, stating it is a positive move forward.

COMMUNICATIONS: The following communications were presented:

  • A copy of the thank you letter that Amanda Norrish is sending to everyone who contributed goods and services to the Friends’ Sampler Basket Raffle fundraiser.
  • A response to a patron suggestion to lift restrictions on CD/DVD checkouts.
  • A notice of suspension for Jordan Hester.
  • A note from Unique Management regarding the success of collections – they’ve recovered over $2,053 in cash and $6,200 worth of materials.
  • Articles from the Zion-Benton News featuring the Black History Month celebration, Jeans Day, and Friends Mystery Theater.
  • A comment from a patron who returned DVDs she could not play, expressing her pleasure that Fran Pataska issued her a $3.00 credit.

NEW BUSINESS: The contract for conceptual design services provided by Frye, Gillan, Molinaro Architects was presented.
MOTION: Ms. Smith moved to approve the contract for conceptual design services provided by Frye, Gillan, Molinaro Architects for a sum of $32,500 plus $7,500 for spec bids and installation (total $40,000), and to authorize Ms. Hilyard to sign it. Second: Mr. Andersson. Roll Call: Aye: Andersson, Hughes, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard noted that Mr. Frye would like to present the design plan at the May meeting and asked the Board to reschedule the 05/27/08 meeting to accommodate his schedule. MOTION: Ms. Ower moved to reschedule the 05/27/08 regular meeting to 05/20/08 at 6:30 p.m. Second: Mrs. Smith. Roll Call: Aye: Andersson, Hughes, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard reminded Trustees to return the Statement of Economic to the County Clerk by May 1.

Ms. Hastings invited Trustees to become dues-paying members of the Friends (only $5 per year!).  She reminded everyone of the state budget hearing that will be held at the Northbrook Village Hall on Monday, March 23, at 3 p.m.

ADJOURNMENT:
MOTION: Ms. Ower moved to adjourn the meeting. Second: Mrs. Smith. Roll Call: Aye: Hughes, Ower, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:15 p.m.

Approved April 22, 2008
Signed: Thomas Rich, President
Attest: George Andersson, Secretary
Recording Secretary:  T. Caldara