02/28/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 28, 2012

President Thomas Rich called the meeting to order at 6:31 p.m.

ROLL CALL: Present: George Andersson, Jessica Keddy*, Mary Martin, Dana McCarthy, Stephanie Smith and Thomas Rich.  Absent: Beverly Mull.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Susan Clark, Sarah Covey and Rosemary Kauth.  Visitors present: None.

AGENDA:  Mr. Rich presented the agenda.
Motion:
  Mrs. Smith moved to adopt the agenda as presented.  Second: Mrs. Martin.  Roll Call: Aye: Andersson, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  There were no visitor comments.

MINUTES:  The minutes of the January 17, 2012 meeting were presented.
Motion:  Mr. Andersson moved to approve minutes from the January 17, 2012 regular meeting as presented. Second: Mrs. Martin.  Roll Call: Aye: Andersson, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

* Mrs. Keddy entered at 6:34 p.m.

TREASURER’S REPORT:  The treasurer’s report dated January 31, 2012 was presented.  Ms. Hilyard reported that the library had been awarded the Per Capita Grant for State Aid in the amount of $43,484.28.   Ms. Hilyard presented the Investment Performance Summaries for January.

BILLS:  The bills for January/February were presented for approval.
Motion:  Mr. McCarthy moved to approve payment of checks #35344-#35438, with check #35378 being void, and a wire transfer, in the amount of $201,009.02. Second: Mrs. Smith.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no finance committee, Friends of the Library or After School Program reports.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for January.

Ms. Caldara provided an update on the incident report.

Accentuate the Positive: Ms. Caldara reported that the library now has a Pinterest account and many followers!  Ms. Kauth reported that Allen and Barbara Gordon celebrated their 60th wedding anniversary and that the Circulation Manager from Highland Park Public Library came to learn how our Circulation department works.

COMMUNICATIONS: The following communications were presented:

  • A thank you for providing space for the AARP Driver’s Safety Classes.
  • A thank you from Jean Studebaker for Debbie P.’s and Rosemary’s work to collect “Socks for the Soul.”
  • A response to a suggestion about removing the lime scale buildup on the water fountains.
  • A response to a comment about daily computer usage limits.
  • A letter notifying Kenneth Jamison that he is permanently banned from the library.

UNFINISHED BUSINESS:  Ms. Hilyard provided an update on pending litigation and the 75th anniversary celebration on March 3, 2012.

NEW BUSINESS: Ms. Hilyard presented clarification for the vacation leave policy.  Mrs. Smith moved to adopt the new wording for the policy.  Second: Mrs. Martin.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion:
  Mrs. Smith moved to adjourn the meeting. Second: Mrs. Keddy.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:24 p.m.

Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary
Approved: March 27, 2012

Recording Secretary:  Tara Caldara