02/27/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 27, 2007

President Thomas Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Mr. Andersson, Ms. Ower, Mr. Rich, * Mrs. Smith, Mr. Townsend. Absent: Mrs. Mull, Mrs. Taylor
Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Holly Denman, Youth Services Associate; Elsie Martinez, Youth Services Associate; and members of the Peeps.

AGENDA: The agenda was presented.
MOTION: Ms. Ower moved to adopt the agenda as presented.
Second: Mr. Townsend.
Roll Call: Aye: Andersson, Ower, Townsend, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: Officers of the Peeps group – Middler’s Advisory Peeps – were introduced with members. A slideshow presentation followed.

There were no other visitor comments.

MINUTES: The minutes of the January 16, 2007, regular meeting were presented. Ms. Caldara noted that Mrs. Cramer was erroneously omitted from the list of those present.

MOTION: Mr. Andersson moved to approve the minutes of the January 16, 2007, regular meeting as corrected.
Second: Mr. Townsend.
Roll Call: Aye: Andersson, Townsend, Rich. Nay: -0- Abstain: Ower.
Motion carried.

Treasurer’s report: The Treasurer’s Report dated January 31, 2007, was presented.

MOTION: Mr. Townsend moved to accept the Treasurer’s Report as presented.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Townsend, Rich. Nay: -0- Abstain: Ower.
Motion carried.

BILLS: The bills for February were presented.

MOTION: Mr. Townsend moved to approve payment via wire transfer and checks #30814 through #30916, with check #30827 being void, in the amount of $173,924.82.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Ower, Townsend, Rich. Nay: -0- Abstain: -0-
Motion carried.

Investments: The following upcoming investment activities were presented.

– $150,000 Repurchase Agreement due on 3/2/07.
– $500,000 Repurchase Agreement due on 3/12/07.
– $200,000 Repurchase Agreement due on 3/26/07.

MOTION: Mr. Townsend moved roll over a $150,000 Repurchase Agreement due on 3/2/07 for 90 days; to roll over a $500,000 repurchase agreement due on 3/12/07 for 60 days; and to roll over a $200,000 repurchase agreement due on 3/26/07 for 180 days; and to place the interest into the library’s Super Checking Account.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Ower, Townsend, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There was no Finance Committee, Executive Committee, Friends of the Library, or NSLS Representative report.

Referendum: Ms. Hilyard showed samples of the brochure created by freelance graphic artist Mary Hastings and reported that the Friends would be mailing it to all district residents. Ms. Hilyard has spoken to the Catalyst group, the Winthrop Harbor Lions Club, and the Zion-Benton Kiwanis. She has engagements scheduled with the Zion Woman’s Club, Sunrise Rotary Club, the Zion Ministerial Association, and the American Legion. She would like trustees to accompany her to the Village of Beach Park, Village of Winthrop Harbor, City of Zion, and all school board meetings.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical and narrative reports for January. Trustees discussed the report on Black Belt Librarians presented by Warren Graham. Ms. Caldara reported that a safety committee has been formed and will review the library’s behavior policy, study the video surveillance system, and review other safety issues.

COMMUNICATIONS: The following communications were presented:
– A notice of suspension for William Woodard.
– Pictures from the Zion-Benton News.
– A copy of the “Mystery Portraits” article in the News-Sun.
– An invitation to the African-American History Celebration at East Elementary School (which Pat Jones attended).
– A response to a comment about Jean helping a patron with a list of books.
– A response to a comment about staff rudely the enforcing one-person-to-a-computer restriction.

MOTION: Mr. Townsend moved to accept the Library Director’s statistical, narrative, and incident reports for January 2007, as presented.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Townsend, Rich. Nay: -0- Abstain: Ower.
Motion carried.

IX. UNFINISHED BUSINESS: Trustees discussed Ms. Ower’s suggestion that the Board end its practice of voting on reports (as per Robert’s Rules of Order). It was the consensus to end the practice of voting to approve reports.

X. NEW BUSINESS: Trustees discussed background checks on all new hires and volunteers. Mr. Townsend said that he felt background checks were imperative due to today’s society. Mr. Andersson concurred but asked if a conviction would make a candidate automatically ineligible for employment. Ms. Hilyard stated that the reason for failing a background check would be reviewed by the supervisor and the director. They would determine if circumstances would allow continued employment. Mr. Rich was concerned that the proposed procedure included all positions and that records would be kept for two years. Ms. Ower remarked that the draft looked good. Mr. Rich tabled the discussion to the next meeting and asked Ms. Hilyard to provide drafts of a policy and updated employment application, as well as, to have everything reviewed by the library’s attorney.

* Mrs. Smith entered at 7:42 p.m.

Adjournment:
MOTION: Ms. Ower moved to adjourn the meeting.
Second: Mr. Townsend.
Roll Call: Aye: Andersson, Ower, Smith, Townsend, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:42 p.m.

Approved: March 27, 2007
Signed: Thomas Rich, President
Attest: George Andersson, Secretary

Recording Secretary: T. Caldara