02/25/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 25, 2014

President Pro Tem George Andersson called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Yadira Guzman, Mary Martin, Beverly Mull, Stephanie Smith, Matthew St. Cyr and George Andersson. Absent: None. Staff present: Tara Caldara, Nann Blaine Hilyard, Elsie Martinez and Rosemary Kauth. Visitors present: Sebastian St. Cyr and Wendy Driver.

AGENDA: Mr. Andersson presented the agenda and added item X.d Designation of Depositories for Library Funds under New Business.
Motion: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. St. Cyr. Roll Call: Aye: Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the November 26, 2013 regular meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the November 26, 2013 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The minutes of the November 26, 2013 Executive Session were presented. Motion: Mrs. Smith moved to approve the minutes from the November 26, 2013 Executive Session as presented. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

TREASURER’S REPORT AND INVESTMENTS: The treasurer’s report and investment report for January 2014 were presented. Ms. Caldara explained that the Investment Report is now on the same spreadsheet as the Treasurer’s Report for convenience. Mrs. Mull requested that the entire Treasurer’s Report be printed and mailed with the rest of the board packet each month. Ms. Hilyard added that the library will receive the following additional income:

  • A FY2014 Public Library Construction Act Grant in the amount of $19,760.33.
  • A FY2014 Illinois Public Library Per Capita Grant in the amount of $53,003.75.
  • A special distribution of delinquent taxes collected by Lake County in the amount of $1,914.56.

BILLS: The corrected list of bills for January 2014 was presented for approval. Motion: Mr. St. Cyr moved to approve payment of wire transfers and checks #38607-38656, in the amount of $146,347.15. Second: Mrs. Smith. Roll Call: Aye: Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The list of bills for February 2014 was presented for approval. Motion: Mrs. Smith moved to approve payment of wire transfers and checks#38657-38735, in the amount of $246,103.45. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: Mrs. Mull reported that all is well with the After School Program.

Mr. St. Cyr presented a report on the Taxing Bodies meeting and explained that the City of Zion has targeted a small area to improve housing. The city received an economic development grant and plans to apply it to improve owner-occupied housing in the target area. Current Zion residents can receive up to $7,000 for improvements and non-residents can receive up to $5,000. The group would like taxing bodies to consider a 3 year tax rebate on homes newly purchased in order to encourage homeowners to live in currently unoccupied homes.

Mr. St. Cyr and Mrs. Driver reported that they learned a lot from the ILA Trustee Forum and that it was great to interact with other library trustees.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, ILA and incident reports for February and noted that the library was closed for two days in January due to severe weather.

COMMUNICATIONS: The following communications were presented.

  • Letters to local businesses and organizations as a result of the “Think Globally, Act Locally” display.
  • A copy of the library eNews highlighting the “Think Globally, Act Locally” display.
  • Leaves from the “Give Thanks” contest that Adult Services held in November.
  • Thank you letters from New Tech Interns Jake Tasker and Olivia Wagoner.
  • A letter from the Secretary of State awarding the library a FY2014 Illinois Public Library Per Capita Grant in the amount of $53,003.75.
  • A letter from the Secretary of State awarding the library a FY2014 Illinois Public Library Construction Grant in the amount of $19,760.33.
  • A thank you from the Illinois Library Association for the library’s institutional membership.
  • A thank you from the Zion Area Chamber of Commerce for the library’s membership.
  • A thank you from the College of Lake County for the library’s partnership with the Family Literacy program.
  • Congratulations from the Coalition for Healthy Communities for winning the 2013 Corporate Adult Community Spelling Bee.
  • A copy of the Zion-Benton News article showing Ms. Hilyard accepting a $500 donation from the Ahmadiyya Muslim Community.
  • Correspondence with a patron regarding an incorrect overdue notice.
  • A response to a suggestion that the library expand Spanish-language programs and services.
  • A thank you to Angela for providing research assistance and donation to the library.
  • A copy of the library’s new Spanish-language welcome packet.

TRUSTEE DEVELOPMENT: Mr. St. Cyr will present a summary of Chapter 8 from the Trustee Facts File, 4th Edition at the next meeting.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Mr. Andersson administered the Oath of Office to Wendy Driver, who was appointed to fill the vacancy left by Thomas Rich’s resignation.

Mr. Andersson was nominated President Pro Tem. Mr. Andersson opened the nominations for the office of President. Mrs. Driver nominated Mr. Andersson. Mrs. Mull seconded the nomination. No other nominations were made and Mr. Andersson declared the nominations closed. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Mr. Andersson opened the nominations for the office of Vice-President. Mr. St. Cyr nominated himself. Mrs. Driver seconded the nomination. No other nominations were made and Mr. Andersson declared the nominations closed. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Mr. Andersson appointed the following committees:

  • Executive Committee: Mr. Andersson (chair), Mr. St. Cyr, Mrs. Guzman and Mrs. Martin.
  • Finance Committee: Mrs. Guzman (chair), Mrs. Martin, Mrs. Mull and Mr. St. Cyr.
  • Strategic Planning Task Force: Mr. Andersson, Mrs. Driver (chair), Mrs. Mull, Mrs. Smith and Mr. St. Cyr.

A request to designate depositories for library funds was presented.
Motion: Mr. St. Cyr moved to designate the Illinois Funds and First Midwest Bank depositories for library funds and to authorize Nann Blaine Hilyard, Tara Caldara, George Andersson and Yadira Guzman to sign as agents for the library’s accounts and conduct wire transfers. Second: Mrs. Mull. Roll Call: Aye: Driver, Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

EXECUTIVE SESSION: Motion: Mr. St. Cyr moved to enter into Executive Session, in accordance with 5 ILCS 120/2 (c)(1) and 5 ILCS 120/2 (c)(21) with Ms. Hilyard in attendance. Second: Mrs. Driver. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 7:49 p.m.

Motion: Mr. St. Cyr moved to release the minutes of the Executive Sessions from 6/25/13, 10/22/13 and 11/26/13, and to retain the minutes from 3/26/13, 4/23/13 and 9/24/13 as closed. Second: Mrs. Mull. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

Motion: Mr. Andersson moved to accept Ms. Hilyard’s resignation with regret. Second: Mrs. Smith. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT: Motion: Mr. St. Cyr moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:01 p.m.

Approved: March 25, 2014

Signed: /s/ George Andersson
George Andersson, President

Attest: /s/ Mary E. Martin
Mary E. Martin, Secretary

Recording Secretary: Tara Caldara