02/23/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 23, 2010

President Tom Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Lauren Fleming, Brenda Harris, Dana McCarthy, Beverly Mull, Tom Rich, Stephanie Smith. Staff present: Carol Cramer, Nann Blaine Hilyard, Rosemary Kauth. Visitors: Morgan Battley and son.

AGENDA: Mr. Rich presented the agenda and amended it to add Item X.a.  Approval of revised 2009-2010 budget. Motion: Mrs. Smith moved to adopt the amended agenda. Second: Ms. Fleming. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Morgan Battley, resident of Zion, recounted the incident of 1/14/10 (reported at the January meeting). He was inside the library, next to a window, when teenagers passing by threw snowballs at the window, startling him. When he exited the building the they were throwing snowballs at his car.  He came back into the building and informed the monitor.  He then went after the teenagers and reported them to the police.  He would like the library to have better exterior security cameras.  He volunteered to help the library with its next referendum, citing his experience in helping the North Chicago Public Library obtain funding for an automated circulation system.

MINUTES: The minutes of the January 26, 2010, meeting were presented. Motion: Mr. McCarthy moved to approve minutes from the January 26, 2010 meeting as presented. Second: Mrs. Harris. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated January 31,2010, was presented.  Ms. Hilyard noted that the budget lines have been recalculated to reflect the adjusted budget.  The library will get $41,381.10 in per capita state aid for 2009-2010.  The State Library is reallocating LSTA funds for this purpose.

BILLS: The bills for February were presented. Motion: Mrs. Smith moved to approve payment of checks #33696-33756, with check #33696 being void, in the amount of $170,342.98. Second: Ms. Fleming. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS:

Ms. Hilyard reported that the Friends board met February 6.  (Attendance:  Betsy Hastings, Amanda Norrish, Pat Tarter, and Ms. Hilyard.)  They recognize the need to revitalize the organization. They are comfortable continuing the annual book sale.  They approved two purchase requests:  a storytelling easel and a coloring table, both for the Youth Services Department.

Mrs. Harris gave a report on the NSLS Legislative Breakfast on February 15.  She, Mrs. Mull, Ms. Hilyard, and Reva Kaplan attended.  The event was very nice, even though the economic news from the legislators is gloomy.

Mrs. Mull said that there are two new students in the After School Program.  The ZBTHS probation officer addressed the ASP kids at a session in February.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for January and early February.  There was a question about the high number of ‘renewal’ registrations.  Ms. Kauth will investigate.  [Note:  follow up was provided and sent to all trustees by e-mail on February 24.]

Ms. Kauth provided an update on Unique Management, the collection recovery service.  Since we began using UMS we have $34,893.92 in materials and fines recovered.  Ms. Kauth added that the company is very good to work with.

Mrs. Mull asked why there was no report of the defaced poster.  Ms. Hilyard reported that Security supervisor Tom Jones found the poster after the damage had been done.  Ms. Hilyard will clarify the procedure that was followed and report next month.

Ms. Hilyard said that the woman who had fallen on the sidewalk had been back in the library.  The woman reported that she sustained a rotary cuff injury and is doing better.

Remodeling Project.  The holds shelving has been ordered.  It will be burgundy.  Ms. Cramer and Ms. Hilyard will meet with Scott Fairbanks (Library Furniture Int’l) in March and hope to have pictures to show at the March meeting.

Mrs. Harris was pleased to see the Black History Month display in Adult Services, though she was disappointed in what was on the shelf.  She asked that next year the sign read Black History Month rather than African-American History Month.  She inquired about a similar display in Youth Services. Mrs. Cramer said that there is a display adjacent to the Youth reference desk.

COMMUNICATIONS:

  • Letter to Olivia Perez regarding the suspension of her daughter, Vanessa Perez.
  • Thank you note from Art Fossland regarding the Geek the Library campaign.
  • Letter from Jesse White, Secretary of State, announcing the Per Capita Grant award.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

The revised 2009-2010 budget was presented.  Ms. Hilyard explained that these revisions were approved by the Finance Committee on February 3 and that the documents had been sent to all trustees by e-mail. Motion: Mrs. Smith moved to approve the revised budget. Second: Mrs. Harris. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

There was discussion of Mr. Battley’s concerns. Ms. Hilyard will investigate the cost and logistics for additional exterior security cameras.  She suggested that he be encouraged to participate in the Friends.

ANNOUNCEMENTS: Ms. Hilyard reminded everyone that the March meeting will be a week later, on March 30, due to the PLA National Conference.

ADJOURNMENT:

Motion: Mrs. Mull moved to adjourn the meeting.  Second: Mrs. Harris. Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:25 p.m.

Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary

Recording Secretary: Nann Hilyard