02/22/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 22, 2011

President Tom Rich called the meeting to order at 6:30 p.m. Mr. Rich appointed Mrs. Smith as Secretary Pro Tem.

ROLL CALL: Present: George Andersson, Lauren Fleming, Dana McCarthy, Beverly Mull*, Stephanie Smith and Thomas Rich. Absent: Brenda Harris. Staff present: Nann Blaine Hilyard, Tara Caldara, Susan Clark, Carol Cramer and Rosemary Kauth. Visitors present: Mary Martin and Liesl O’Kane.

AGENDA: Mr. Rich presented the agenda.
Motion: Mr. Andersson moved to adopt the agenda as presented. Second: Mrs. Smith. Roll Call: Aye: Andersson, Fleming, McCarthy, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  Liesl O’Kane introduced herself as the new Librarian in Adult Services. Mary Martin was reintroduced as a Trustee candidate. There were no other visitor comments.

*Mrs. Mull entered at 6:34 p.m.

MINUTES: The minutes of the January, 25, 2011 regular meeting were presented.
Motion: Mrs. Mull moved to approve minutes from the January 25, 2011, regular meeting as presented. Second: Mrs. Smith. Roll Call: Aye: Fleming, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: Andersson. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated January 31, 2011 was presented. Ms. Hilyard noted that Personal Property Replacement Tax income would be $20,000 more than projected.

BILLS: The bills for January/February were presented for approval.
Motion: Mrs. Smith moved to approve payment of checks #34567-#34634, with checks #34576 and #34584 being void, in the amount of $163,105.76. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There was no Finance Committee or Friends of the Library report. Mrs. Mull reports that The After School Program is doing well and that she had 16 students yesterday.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for January. Ms. Hilyard added that Trustees could share their stories at http://zbstories.org. She also reported on the Legislative Breakfast on 2/21/11. Mrs. Mull, who also attended, expressed disappointment because none of the library’s elected representatives were in attendance. Mrs. Cramer reported that youth services programs were getting very good attendance and Ms. Clark reported that the Spanish-language computer classes are full.

ACCENTUATE THE POSITIVE: Ms. Kauth reported that the new vending machines generated over $60 in the first day and a half. Ms. Caldara reported that she received notice from the Illinois State Library that ZBPLD met the eligibility requirements to receive a $40,000 Eliminate the Digital Divide grant, based on the Steps to Success grant that was submitted to the Illinois State Library as part of the Broadband Technology Opportunities Program.

COMMUNICATIONS: The following communications were presented:

  • A thank you card to Youth Services from Mrs. Davis’ 3rd grade class at Westfield School, for doing the Monarch Book Awards.
  • A thank you from Jean Studebaker and Mary-Lynn Scholle for the Socks for the Soul collection. They delivered close to 2200 pairs of socks.
  • A request for a class on e-Books. Patron was told about the Download This class scheduled for 2/17/11.
  • A compliment for Sarah Covey.
  • A compliment for Jean Klaeren.
  • A thank you from Deb Will, IMC Coordinator at ZBTHS for providing online tutoring for students.
  • A compliment for Ms. Hilyard on her letter published in the February 1 issue of Library Journal.
  • A copy of Ms. Hilyard’s My Perspective article in the Zion-Benton News.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: Ms. Caldara gave Trustees a brief tour and instructions for accessing the Board’s Google Site for online board packets.

EXECUTIVE SESSION: The Board went into Executive Session at 7:10 p.m.
Motion: Mrs. Mull moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District and invited Ms. Hilyard to attend. Second: Ms. Fleming. Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:20 p.m.

ADJOURNMENT:
Motion: Mrs. Smith moved to adjourn the meeting. Second: Mr. Andersson. Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:25 p.m.

Approved: March 22, 2011
Signed: Thomas Rich, President
Attest: Stephanie Smith, Secretary Pro Tem
Recording Secretary: Tara Caldara