01/27/15 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE
ZION-BENTON PUBLIC LIBRARY DISTRICT
January 27, 2015

President Andersson called the meeting to order at 6:29 p.m.

ROLL CALL
Present: Yadira Guzman; Mary E. Martin; Beverly Mull; Stephanie Smith*; Matthew St. Cyr; and George Andersson. Absent: Wendy Driver. Staff Present: Carol Dolin; Tara Caldara; Elsie Martinez; and Sarah Washkoviak. Visitors present: Amy Onan, Candidate for Trustee.

AGENDA
Mr. Andersson presented the agenda.
Motion: Mr. St. Cyr moved to adopt the agenda as presented. Second: Mrs. Guzman. Roll Call: Aye: Guzman; Martin; St. Cyr; Andersson. Nay: None. Abstain: Mull. Motion carried.

COMMENTS BY VISITORS
There were no comments.

MINUTES
The minutes of the 11/25/14 regular meeting were presented.
Motion: Mr. St. Cyr moved to adopt the minutes of the 11/25/14 regular meeting as presented. Second: Andersson. Roll Call: Aye: Martin; St. Cyr; Andersson. Nay: None. Abstain: Guzman; Mull. Motion carried.

The minutes of the 11/25/14 regular meeting Executive Session were presented.
Motion: Mr. St. Cyr moved to adopt the minutes of the 11/25/14 regular meeting Executive Session as presented. Second: Martin. Roll Call: Aye: Martin; St. Cyr; Andersson. Nay: None. Abstain: Guzman; Mull. Motion carried.

The minutes of the 1/13/15 Strategic Planning Task Force were presented.
Motion: Mr. Andersson moved to adopt the minutes of the 1/13/15 Strategic Planning Task Force as presented. Second: Mr. St. Cyr. Roll Call: Aye: Martin; St. Cyr; Andersson. Nay: None. Abstain: Guzman; Mull. Motion carried.

TREASURERS AND INVESTMENT REPORTS
The Treasurer’s and Investment reports for November and December 2014 were presented. Ms. Caldara noted that the reports do not balance with QuickBooks, since the auditor’s adjustments were made. The accountant will visit on 2/12/15 to set up reports and balance the accounts.

*Mrs. Smith entered at 6:36 p.m.

BILLS
The list of bills for December 2014 was presented for review. The list of bills for January 2015 was presented for approval.
Motion: Mrs. Smith ­­­­moved to approve payment of wire transfers and checks #39495-39542, in the amount of $176,024.02. Second: Mr. St. Cyr. Roll Call: Aye: Guzman; Martin; Mull; Smith; St. Cyr; Andersson. Nay: None. Abstain: None. Motion carried.

REPORTS

Mrs. Mull reported that she has had some challenges with After School Program students not wanting to read. She is encouraging them to read at each session.

Ms. Dolin reported that the Strategic Planning Task Force cancelled the meeting scheduled for 1/20/15 and that a meeting would be planned in February. Trustees were asked to bring questions for the Community Survey.

LIBRARY DIRECTOR’S REPORT
Ms. Dolin presented the statistical, narrative and incident reports for November and December 2014. Mrs. Mull asked about the meeting between Youth Services staff and the Director of A Safe Place. Ms. Washkoviak said they were planning monthly visits to the facility and would get cards for residents. Mrs. Mull asked if the ELL Parent’s University has started. Mrs. Martinez explained that registration is scheduled for 1/28/15 and that they are recruiting participants from District 6’s ESL classes.

COMMUNICATIONS
The following communications were presented:

  • Photos from Conversation Café, FROZEN Winter Festival, Laptops for Sailors, and Sounds of the Season.
  • An article called, “Four Powerful Programs,” featuring Dawn Abron, published by ALA.
  • A thank you to 1st Presbyterian Church for the bell choir performance and music CDs.
  • A thank you to Ahmadiyya Movement in Islam Zion Project for a $700 donation and including staff in the appreciation luncheon.
  • Notification from the Secretary of State awarding the library a $53,003.75 FY2015 Per Capita Grant.
  • A thank you to Carol for supporting Sarah Washkoviak’s term on the Association for Library Service to Children’s 2016 Mildred L. Batchelder Award Committee.
  • An email from a staff member about an interaction with a patron who is attending the Families Learning Together program on her recommendation.
  • A Facebook conversation regarding Laptops for Sailors.
  • An invitation from the National Society Daughters of the American Revolution Little Fort Chapter to attend the Revolution Honors Reception.
  • A Peer Compliment for “All who helped prepare for the craft show!!!”
  • A response to feedback about the ID checks.
  • A response to feedback about nise in the computer lab.
  • A response to feedback about how books are shelved.
  • Suspension notices for Carutners, McKnight, Miller, Thomas.

ACCENTUATE THE POSITIVE
Staff reported that the Sock Hop hosted by the Chamber of Commerce was a nice event.

 

TRUSTEE DEVELOPMENT
Mrs. Guzman presented a summary of Chapter 12: Advocacy from the Trustee Facts File, 4th Edition.

 

UNFINISHED BUSINESS
There was no unfinished business.

 

NEW BUSINESS
Ms. Dolin notified Trustees that the library would host a Candidate’s Forum the weekend of 3/13-3/15.

 

EXECUTIVE SESSION
Motion:  Mr. St. Cyr moved to enter Executive Session under 5 ILCS 120/2(c)(1) and invited Ms. Dolin, Ms. Caldara, and Mrs. Martinez to attend. Second: Mrs. Martin. Roll Call: Aye: Guzman; Martin; Mull; Smith; St. Cyr; Andersson. Nay: None. Abstain: None. Motion carried.

 

The board reconvened in open session at 8:04 p.m.

 

ADJOURNMENT
Motion: Mr. St. Cyr moved to adjourn the meeting. Second: Mrs. Guzman. Roll Call: Aye: Guzman; Martin; Mull; Smith; St. Cyr; Andersson. Nay: None. Abstain: None. Motion carried.

 

The meeting adjourned at 8:04 p.m.

 

Approved: February 24, 2015
Signed: Matthew St. Cyr, President Pro Tem
Attest: Mary E. Martin, Secretary

 

Recording Secretary: Tara Caldar