01/25/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

January 25, 2011

President Tom Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Brenda Harris, Dana McCarthy, Beverly Mull and Thomas Rich.  Absent: George Andersson, Lauren Fleming and Steffi Smith.  Staff present: Nann Blaine Hilyard, Tara Caldara, Susan Clark, Carol Cramer and Rosemary Kauth.  Visitors present: Mary Martin.

AGENDA: Mr. Rich presented the amended agenda.  Items Xd.1 Approve snacks in the lobby and Xd.2 Approve proposal from Al’s Family Vending Company were added.
Motion: Mr. McCarthy moved to adopt the agenda as amended. Second: Mrs. Mull.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:

Mary Martin, Trustee candidate, expressed that she was glad to be here.  There were no other visitor comments.

MINUTES: The minutes of the November 23, 2010 regular meeting were presented.
Motion: Mrs. Harris moved to approve minutes from the November 23, 2010, regular meeting as presented. Second: Mr. McCarthy. Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s reports dated November 30, 2010 and December 31, 2010, were presented.

BILLS: The bills for November/December were presented as previously approved.  The bills for December/January were presented for approval.
Motion: Mrs. Mull moved to approve payment of checks #34498-#34566, with check #34519 being void, in the amount of $174,934.65. Second: Mrs. Harris.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There was no Finance Committee report.  Ms. Kauth noted that the lobby planters (and plants) were donated by the Friends of the Library.  Signs acknowledging their gift will be attached to the planters.

Mrs. Mull reports that The After School Program is doing well.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for November and December.  Ms. Caldara noted a shift in website statistics because the BeeTween’s page is now the default home page on the Youth computers.

Mrs. Mull asked about the 12/29/10 incident where a youth claimed that a staff member pushed him out the front door.  She asked if there was any video of the incident.  Ms. Caldara reports that there is video that clearly shows that the staff member did not push the child.  Trustees may contact the Security Supervisor if they wish to view the video.

ACCENTUATE THE POSITIVE: A photo-video of Holiday Music performances was shown.  It was created by Sara Torrez.

COMMUNICATIONS: The following communications were presented:

  • An answer to a suggestion that we install hand-sanitizer dispensers in the computer lab.
  • Compliments for Angela (2), Stacy, and Luis.
  • A reply to a concern about the library’s tax levy.
  • A reply to a suggestion to offer refreshments during town hall meetings.
  • A thank you from a prisoner for books.
  • A reply to a suggestion that we buy hot chocolate in bulk so it is always on hand.
  • A copy of a 5th grader’s essay about Tom, who is described as a kind person in Zion.
  • A copy of Ms. Hilyard’s “My Perspective” column published in the 12/16/10 edition of the Zion-Benton News.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

A memo regarding two amendments to the Open Meetings Act, suggesting a Public Comments Policy and outlining the Public Comments procedure was presented.
Motion: Mrs. Mull moved to adopt the Public Comments Policy. Second: Mr. McCarthy.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

A memo regarding changes to the Patron Suspension/Disciplinary Policy and outlining the procedure was presented.
Motion: Mr. McCarthy moved to adopt the revised Patron Suspension/Disciplinary Policy.  Second: Mrs. Harris.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

A memo regarding changes to the Sales Table Policy and outlining the procedure was presented.  Trustees discussed the proposed policy and amended it to state, “If an organization sells food, it must be packaged…”  They also recommended that the procedure be amended to remove the restriction on the number of hours and times a community table could be requested.
Motion: Mr. McCarthy moved to approve the Community Table Policy.  Second: Ms. Harris.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

A memo regarding changes to all relevant policy to allow food/snacks in the lobby and recommending approval of a proposal from Al’s Family Vending Company was presented.
Motion: Mrs. Mull moved to revise all relevant policies to allow food/snacks in the lobby.  Second: Mrs. Harris.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

Motion: Mrs. Harris moved to accept the proposal from Al’s Family Vending Company to allow placement of one soda/water machine and one snack machine in ZBistro.  Second: Mrs. Mull.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT: Motion: Mrs. Mull moved to adjourn the meeting.  Second: Mrs. Harris.  Roll Call: Aye: Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:07 p.m.

Approved: February 22, 2011
Signed:  Thomas Rich, President
Attest: Stephanie Smith, Secretary Pro Tem
Recording Secretary:  Tara Caldara