01/22/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
January 22, 2008

President Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Mr. Hughes*, Mrs. Mull, Ms. Ower*, Mr. Rich, Mrs. Smith, and Mrs. Taylor.
Absent: Mr. Andersson.
Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator, and Betsy Hastings, Friends of the Library President.

* Mr. Hughes entered at 6:33 p.m.

President Rich appointed Mr. Hughes as Secretary Pro Tem.

AGENDA: The agenda was presented.
MOTION: Mrs. Smith moved to adopt the agenda as presented.
Second: Mrs. Mull.
Roll Call: Aye: Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the October 30, 2007, special meeting were presented.
MOTION: Mrs. Taylor moved to approve the minutes of the October 30, 2007, special meeting as presented.
Second: Mrs. Smith.
Roll Call: Aye: Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The minutes of the November 27, 2007, regular meeting were presented.
MOTION: Mrs. Smith moved to approve the minutes of the November 27, 2007, regular meeting as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The minutes of the December 12, 2007, special meeting were presented.
MOTION: Mrs. Mull moved to approve the minutes of the December 12, 2007, special meeting as presented.
Second: Mrs. Smith.
Roll Call: Aye: Hughes, Mull, Smith, Rich. Nay: -0- Abstain: Taylor.
Motion carried.

TREASURER’S REPORT: The Treasurer’s Reports dated November 30, 2007 and December 31, 2007 was presented. Ms. Hilyard noted that the final bond payment was made in December.

BILLS: The bills for December/January were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #31691 through #31749, with check #31694 being void, in the amount of $118,833.93.
Second: Mrs. Smith.
Roll Call: Aye: Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: Ms. Hilyard recommended cashing in a $200,000 repurchase agreement due on 1/31/08 and placing the principle and interest into the library’s super checking account.
MOTION: Mrs. Smith moved to approve cashing in a $200,000 repurchase agreement due on 1/31/08 and placing the principle and interest into the library’s super checking account.
Second: Mrs. Mull.
Roll Call: Aye: Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

REPORTS: There were no Finance Committee or Executive Committee reports.

* Ms. Ower entered at 6:44 p.m.

Ms. Hastings reported that the Friends Basket Sampler raffle was underway and the volunteers would sell tickets in the library on Saturdays through February 23, 2008. Mrs. Smith reported that the Mystery Play would be two one-act plays and that some parts were already cast. Ms. Hilyard stressed the importance of Trustee participation in both Friends fundraisers.

There was no NSLS report, but Ms. Ower reminded Trustees about the Legislative Breakfast on February 18, 2008.

Mrs. Mull reported that the After School Program was going well and that she and two students might participate in the Read-In on February 4, 2008. Mrs. Mull also reported that she visited Beach Park School and they’ve agreed to distribute flyers about the program.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for November and December.

COMMUNICATIONS: The following communications were presented:

  • Thank you notes from staff for It’s All Good gift cards.
  • A thank-you note from Dajah for “letting him play on the computers….”
  • A response to an inquiry about book sales.
  • A response to a comment from a patron thanking the library for preschool storytime.
  • A response to a suggestion for a drive-up book drop.
  • A response to a suggestion to list library hours on the home page banner (done).
  • A response to a complaint about computer use.
  • Responses to two comments regarding Playaways.
  • Pictures and articles from the Zion-Benton News regarding efforts for establishing a Boys and Girls Club.
  • A thank you from the North Suburban Young Marines for allowing them to use the library as a collection site.
  • Suspension notices for Duncan, Nash, McMillon, Jamison, and Jamison.
  • A letter to the Illinois State Board of Education supporting new rules requiring all Illinois public school students to have access to school library media programs staffed by certified library media specialists.
  • A copy of the Village of Winthrop Harbor newsletter featuring library news.

Mrs. Taylor commended Ms. Hilyard and Mrs. Mull for their work with establishing a Boys and Girls Club in Zion. She realizes the hard work that they’ve put into the program. Mrs. Taylor stated that she is proud of Ms. Hilyard for getting a $10,000 contribution from the Illinois Beach Sunrise Rotary Club. She feels it is a blessing to have Ms. Hilyard as our library director.

NEW BUSINESS: Ms. Hilyard reported that eight architectural firms sent personnel for walk-throughs and eight submitted proposals for design services. She subsequently learned that the Local Government Professional Services Selection Act has been amended (eff. 2/2/07) to require qualifications-based selection for architectural and engineering services. The amendment states, “in no case shall a political subdivision…seek formal or informal submission of verbal or written estimate of costs.” Because some firms have done so, Ms. Hilyard asked that a trustee committee review the proposals and rank them. Ms. Hilyard will remove references to pricing from all proposals. Mrs. Mull, Ms. Ower, and Mr. Rich volunteered to serve on the committee.

Ms. Hilyard noted that the Illinois State Library is offering construction grants in 2008. She will file a letter of intent to apply.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting.
Second: Mrs. Smith.
Roll Call: Aye: Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:25 p.m.

Approved: February 26, 2008

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara