01/17/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

January 17, 2012

President Thomas Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: George Andersson, Jessica Keddy, Dana McCarthy, Beverly Mull and Thomas Rich.  Absent: Mary Martin and Stephanie Smith.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Sarah Covey and Rosemary Kauth.  Visitors present: None.

Mr. Rich named Mr. Andersson as Secretary Pro Tem.

AGENDA:  Mr. Rich presented the amended agenda.
Motion:
  Mr. Andersson moved to adopt the agenda as amended, adding item XII.a Request from Zion Genealogical Society to name the genealogy room The Trantham Genealogy Room, in honor of Ralph Trantham. Second: Mrs. Mull.  Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  There were no visitor comments.

MINUTES:  The minutes of the November 25, 2011 regular meeting were presented.  Mr. Rich noted they incorrectly stated that he presented the agenda.  Mrs. Smith presented the agenda.
Motion:  Mrs. Mull moved to approve minutes from the November 25, 2011 regular meeting as corrected. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich.  Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT:  The treasurer’s reports dated November 30, 2011 and December 31, 2011 were presented.  Ms. Hilyard noted that both expenses and income are within the expected range.  Ms. Hilyard presented the Investment Performance Summaries for November and December.

BILLS:  The bills for November/December were presented for informational purposes.  The bills for December/January were presented for approval.
Motion:  Mrs. Mull moved to approve payment of checks #35282-#35343, with checks #35303 & #35304 being void, and a wire transfer, in the amount of $152,065.85. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There was no finance committee report.  Ms. Hilyard reported that the Friends of the Library raised $266 from the quilt raffle and $85 on the Antiques Appraisal.   They have one new member and paid out $85 to tune the piano.

Mrs. Mull reported that the After School Program is growing.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for December.  She complimented Ms. Kauth on the Holiday Music program and Youth Services for all of their holiday programs.

Ms. Caldara provided an update on the 12/3/11, 12/6/11 and 12/23/11 incidents. She received a call from the person in charge of restitution at the Juvenile Detention Center.  She outlined the process and will be submitting a report recommending restitution for damage to the library.

COMMUNICATIONS: The following communications were presented:

  • A reply to an email from Barbara Jaeger, complimenting Ron’s woodworking skills.
  • A thank you to the tween group, who raised $156 for A Safe Place.
  • A reply to a compliment about Sara Torrez and her assistance with a KindleFire user.
  • A letter of appreciation for Jim Balsamello and Angela Westphal from Skip Walker, AARP Safe Driving Instructor.
  • A reply to a user who incurred fines because of trouble setting up an account in Bibliocommons.

UNFINISHED BUSINESS:  Ms. Hilyard provided an update on pending litigation.

NEW BUSINESS:

Ms. Hilyard presented the request from Zion Genealogical Society to name the genealogy room The Trantham Genealogy Room, in honor of Ralph Trantham. After a discussion, trustees agreed that the Zion Genealogical Society could honor Mr. Trantham with a picture and a plaque in the Genealogy Room.  Motion:  Mrs. Mull moved to allow the Zion Genealogical Society to honor Mr. Trantham with a picture and a plaque in the Genealogy Room.  Second: Mr Andersson.  Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion:
  Mr. McCarthy moved to adjourn the meeting. Second: Mrs. Mull.  Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:41 p.m.

Approved: February 28, 2012
Signed:  Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary: Tara Caldara