01/16/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
January 16, 2007

President Thomas Rich called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Mr. Rich, Mrs. Smith, Mrs. Taylor, Mr. Townsend.
Absent: Ms. Ower
Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator; and visitors Anthony Mull, Ronda Peet, Shawnette Williams, and Seayon Wilson.

AGENDA: The agenda was presented. Item X.c. Clarification of Behavior Policy was added under New Business.
MOTION: Mrs. Smith moved to adopt the agenda as amended.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

COMMENTS BY VISITORS: The Focus Group presented information about the upcoming after school club for upper elementary/middle school youth. Mrs. Mull noted that “It is through service,” was inadvertently omitted from the Character Counts objective for humility. President Rich asked about funding and Focus Group members stated that they would cover expenses. Trustees commended them on their commitment and dedication. There were no other visitor comments.

MINUTES: The minutes of the November 28, 2006, regular meeting were presented. Mrs. Smith noted that the motion accepting the focus group report mistakenly had Mrs. Taylor making and seconding the motion. Mr. Townsend actually seconded the motion.
MOTION: Mr. Townsend moved to approve the minutes of the November 28, 2006, regular meeting as corrected.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated November 30, 2006, was presented.
MOTION: Mr. Andersson moved to accept the Treasurer’s Report as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: Mull. Motion carried.

The Treasurer’s Report dated December 31, 2006, was presented.
MOTION: Mr. Townsend moved to accept the Treasurer’s Report as presented.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: Mull. Motion carried.

BILLS: The bills for December-January were presented.
MOTION: Mrs. Smith moved to approve payment via wire transfer and checks #30759 through #30813, with check #30767 being void, in the amount of $641,959.83.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: The following upcoming investment activities were presented.
– $200,000 Repurchase Agreement due on 2/5/07.
– $300,000 Repurchase Agreement due on 2/8/07.

MOTION: Mrs. Smith moved roll over a $200,000 Repurchase Agreement due on 2/5/07 for 180 days and to place the principal and interest into the library’s Super Checking Account; and to cash in a $300,000 Repurchase Agreement due on 2/8/07, place $200,000plus the interest into the library’s Super Checking Account and to reinvest $100,000 in the Illinois Funds Investment Account.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

REPORTS: There was no Finance Committee or Executive Committee report.

Friends: Mrs. Smith reported that the Friends will have a fundraiser from 1:00-3:00 p.m. on 2/10/07, where participants can create a Give A Gift Of Love gift bag for $3, which includes a romance book, candy, and a valentine card.

There was no NSLS Representative report.

Referendum: Ms. Hilyard distributed sample buttons and a Zion-Benton News article about the referendum.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical and narrative reports for November and December 2006. Several trustees remarked on the increase in circulation and program statistics. Mrs. Taylor stated that it was very nice that Ms. Hilyard reviews audiobooks and donates the audiobooks to the library, and she wished more people knew about extracurricular activities such as this. Ms. Hilyard reported that she attended the community forum on violence and that Shantal and Alan Taylor were part of the panel. She also informed trustees that author Marcus Sakey (The Blade Itself) would be at the library on March 15 at 7:00 p.m. Ms. Caldara presented the incidents for mid-November to date and reviewed video footage.

COMMUNICATIONS: The following communications were presented:

– A notice of suspension for Douglas Alexander.
– A notice of suspension for Zachary Hoskins.
– A notice of suspension for Daniel Vasquez.
– A notice of suspension for Deangelo Lee.
– A notice of suspension for Dale Wells.
– A notice of violation of suspension for Octavio Rosilez.
– A notice of violation of suspension for Edward Turner.
– Pictures and a Zion-Benton News article about the holiday music in the lobby.
– A thank you from Lakeview School for attending Parent Resource Night.
– A response to a patron comment regarding a staff member who helped to send a fax.
– A thank you from Christian Youth Theater for advertising in the Pocahontas program.
– A thank you to Mr. Suttie, who offered to donate a magazine subscription.

MOTION: Mrs. Taylor moved to accept the Library Director’s statistical, narrative, and incident reports for October 2006, as presented.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: Mull. Motion carried.

IX. UNFINISHED BUSINESS: Trustees discussed discipline problems and remarked on the news reports about the Maplewood Public Library in New Jersey closing after school, and reports about patron behavior, one from Yonkers, New York, and one from Jefferson Parish, Louisiana.

Ms. Caldara reported that several suspended patrons continue to return to the library. Mr. Andersson asked if the library would press charges for criminal trespass. Ms. Hilyard assured him that the library would. Ms. Caldara reported that it is often difficult to do so, as many times, those violating their suspension are in and out of the library before police can be called. Mrs. Taylor reiterated that the library needs to keep documentation when asking for police assistance.

Due to Ms. Ower’s absence, Item X.b Board Practice of Voting on Reports was tabled to the February meeting.

X. NEW BUSINESS: Information about Unique Management was presented. There was no discussion.

Referendum Ordinance: Thomas Rich, the President, and the following Trustees were physically present at said location: George Andersson, Beverly Ann Mull, Stephanie Smith, Shantal Taylor, Douglas Townsend, and Thomas Rich. The following Trustees were allowed by a majority of the members of The Board of Library Trustees in accordance with and to the extent allowed by rules adopted by The Board of Library Trustees to attend the meeting by video or audio conference: None. No Trustee was not permitted to attend the meeting by video or audio conference. The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Megan Ower. The President announced that The Board of Library Trustees would next consider the adoption of an ordinance providing for and requiring the submission of the proposition of increasing the limiting rate for the District to the voters of the District at the consolidated election to be held on April 17, 2007. Whereupon Trustee Stephanie Smith presented and the Secretary read by title an ordinance as follows, a copy of which was provided to each Trustee prior to said meeting and to everyone in attendance at said meeting who requested a copy. Trustee Douglas Townsend moved and Trustee Beverly Mull seconded the motion that said ordinance as presented and read by title be adopted. After a full discussion thereof, the President directed that the roll be called for a vote upon the motion to adopt said ordinance. Upon the roll being called, the following Trustees voted AYE: George Andersson, Beverly Mull, Stephanie Smith, Shantal Taylor, Douglas Townsend, and Thomas Rich, and the following Trustees voted NAY: none. Whereupon the President declared the motion carried and the ordinance adopted and did sign and approve the same in open meeting and did direct the Secretary to record the same in the records of The Board of Library Trustees of the Zion-Benton Public Library District, Lake County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting.
MOTION: Mr. Townsend moved that said ordinance as presented and read by title be adopted.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

A clarification of the Behavior Policy was presented.
MOTION: Mrs. Smith moved to insert “in sight of” to the portion of the Behavior Policy regarding unattended children so that the item would read, “At all times, children under the age of 8 must be within sight of a responsible person aged 14 or older.”
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Smith, Taylor, Townsend, Rich. Nay: -0- Abstain: -0-Motion carried.

The meeting adjourned at 7:45 p.m.

Approved: February 27, 2007

Signed: Thomas Rich, President
Attest: George Andersson, Secretary

Recording Secretary: T. Caldara