MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
September 22, 2009

President Rich called the meeting to order at 6:31 p.m.

Roll Call: Present: Mr. Andersson, Ms. Fleming*, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Mr. Rich, Mrs. Smith. Absent: None.
Also attending: Nann Blaine Hilyard, Library Director; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation/ Technical Services Coordinator; Dawn Abron, Youth Services Associate; Sarah Covey, Adult Services Associate; Brianna Gentry, Shelver.

Comments by visitors: The department coordinators introduced their new staff (Mrs. Abron, Ms. Covey, Ms. Gentry). They were welcomed and were then excused.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. The notice of the hearing was duly published. No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 09/10-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2009, and Ending June 30, 2010.” Mr. Rich declard the hearing closed.

Agenda. Mr. Rich presented the agenda.

Minutes. The minutes of the August 25, 2009, regular meeting were presented.
Motion: Mrs. Mull moved, Mrs. Smith seconded to approve the minutes from the August 25, 2009, regular meeting.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

The minutes of the August 25, 2009, executive session were presented.
Motion: Mrs. Smith moved, Mrs. Mull seconded to approve the minutes from the August 25, 2009, executive session, and to keep them open in the record of the meeting.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

Treasurer’s Report. The Treasurer’s Report dated August 31, 2009, was presented.

Bills. The bills for September were presented.

Motion: Mrs. Smith moved, Mrs. Mull seconded, to approve payment of checks 33281-33361, and 33402-33409 , with check #33354 being void, and wire transfers, in the amount of $161,192.47.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

Reports.

Friends. The Crème de la Crème book sale will be held at LibraryPalooza on September 26. Christmas quilt raffle tickets will go on sale that day. (After LibraryPalooza the tickets will be sold at the circulation desk. The raffle will continue until December 12.)

NSLS. Mrs. Harris reported that www.SaveIllinoisLibraries.com has been created to seek restoration of library system funding. The effort is also on FaceBook and Twitter.

After-School Program. Mrs. Mull reports that the group meets Mondays and Thursdays from 4-6 p.m. New participants are welcome.

Per Capita Grant et al. Ms. Hilyard reviewed the Per Capita Grant application, the policy review committee’s report, and the Standards Review of Chapter 8, Reference and Reader’s Advisory Service.

Director’s Report. In addition to the statistics and the narrative, Ms. Cramer said that the Back to School Open House was very successful. Ms. Kauth showed the stack of library card applications completed at back-to-school registrations.

There was no incident report this month!

Accentuate the Positive. Ms. Cramer provided details about the upcoming reading contest among school districts 1, 3, and 6. The winning school/district will have an assembly provided by the library.

* Ms. Fleming entered at 7:00 p.m.

Correspondence. The correspondence folder contained

• Notice that the library is a beneficiary of the Helen E. Ashton Trust in the amount of $657.11.
• Thank you notes from Henny Wilemon and Susan Clark.
• Patron comment cards regarding monitors, requesting sandwiches in ZBistro, complimenting Allen Gorden, praising ZBistro, and the Garden Club tour.
• Thank you letters from Zion Township for the Summer Work Program; from Jubilee Days; from the Coalition for Healthy Communities; from Amy Steffen at OLH for the school librarians’ meeting held at ZBPL; from Megan Ower.
• Ms. Hilyard’s letter to Christina Storino regarding the service she received at the circulation desk.
• An evaluation of the Home School Panel program.
• Notice (dated August 13) from the Secretary of State that LSTA grants will not be awarded due to reallocation of those funds to the per capita grants.
• Notice from the attorney to the auditor that the library has no pending or contemplated litigation.
• ZB News story about the Summer Work Program with notice of Ms. Kauth’s award as Supervisor of the Year.

In addition to the letters and notes in the folder, Ms. Hilyard distributed copies of an e-mail message she received that day from Carole Medal, president of the Illinois Library Association. Ms. Medal forwarded correspondence between herself and Christina Storino of Zion. Ms. Hilyard has talked to and written to Mrs. Storino. The board directed Ms. Hilyard not to contact Mrs. Storino until she is contacted directly by her.

Old Business. Sales Table Policy. The attorney reviewed the policy presented last month. Trustee comments included:

• Be sure the online reservation system allows reservation for sales tables.
• Add, “Sales tables may not interfere with library operations.”
• Change last statement to “These guidelines may be changed at the director’s discretion.”

Motion: Mrs. Smith moved, Mrs. Mull seconded, to approve the Sales Table Policy.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

New Business. Ordinance 09/10-O-3 was presented.

Motion. Mr. McCarthy moved, Mrs. Harris seconded to adopt Ordinance 09/10-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2009, and ending June 30, 201, as presented.”
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

The “FY2010 Illinois Public Library Per Capita Grant and Equalization Aids Grants Application” was presented.

Motion: Mrs. Mull moved, Mr. Andersson seconded, to approve the library’s application for the FY2010 grant.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

Adjournment.

Motion: Mrs. Smith moved, Mrs. Harris seconded to adjourn the meeting.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

Ms. Hilyard asked trustees to sign up to help out at LibraryPalooza. She distributed Geek the Library buttons personalized to state what the trustees geek.

The meeting adjourned at 7:30 p.m.

Signed: Thomas Rich, President

Attest: Brenda Harris, Secretary

Approved: October 27, 2009

Nann Blaine Hilyard, recording secretary

ZION-BENTON PUBLIC LIBRARY DISTRICT REGULAR MONTHLY BOARD MEETING
6:30 p.m., Tuesday, October 27, 2009
Place: Zion-Benton Public Library, Meeting Room A
2400 Gabriel Ave., Zion, IL 60099

I. CALL TO ORDER.

II. ROLL CALL.

III. AGENDA.
a. Adopt agenda.

IV. COMMENTS BY VISITORS.
Visitors are asked to identify themselves by stating their name and organization or purpose. General visitor comments are invited at this time. Visitor comments specific to an agenda item will be allowed at the beginning of the agenda item’s discussion.

V. MINUTES
a. Approve minutes from the September 22 2009, Regular Meeting. (Enclosed)

VI. TREASURER’S REPORT, BILLS, AND INVESTMENTS
a. Treasurer’s Report for September 30, 2009. (Enclosed)
b. Approve list of bills for September-October, 2009. (Enclosed)
c. Monthly Investments – Transfer $300,000 from Super Checking to the Illinois Funds Investment Account.

VII. REPORTS.
a. Friends of the Library.
b. NSLS Representative.
c. After School Program.

VIII. LIBRARY DIRECTOR’S REPORT.
a. Statistical Report. (Enclosed)
b. Narrative Report. (Enclosed)
1. Understanding and Complying with Public Act 96-542. (Enclosed)
2. ILA Reports submitted by Tara Caldara, Elsie Martinez, Craig Peterson and Sara Torrez. (Enclosed)
c. Incident Report. (Enclosed)
d. Accentuate the Positive.
e. Communications.

IX. UNFINISHED BUSINESS.

X. NEW BUSINESS.
a. Approve LIMRiCC Intergovernmental Agreement.
b. Adopt Resolution 09/10-R-1, “Estimate of Funds Needed for the 2009-2010 Fiscal Year.” (Enclosed)

XI. ADJOURNMENT.

Next meeting: Tuesday, November 24, 2009.

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
July 28, 2009

President Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Mrs. Smith, and Mr. Rich.  Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation/Technical Services Coordinator; and newly appointed trustee Lauren Fleming.

AGENDA: Mr. Rich presented the agenda and amended it to move X.a Installation of newly appointed Trustee to precede V. Minutes.
MOTION: Mrs. Mull moved to adopt the agenda as amended. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

Mr. Rich administered the Oath of Office to Lauren Fleming.

MINUTES: The minutes from the June 29, 2009 regular meeting were presented. Ms. Clark noted that Ms. Caldara’s name was omitted from those in attendance.
MOTION: Ms. Mull moved to approve minutes from the June 29, 2009 regular meeting as corrected. Second: Mr. McCarthy.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

MINUTES: The minutes from the June 29, 2009 executive session were presented.
MOTION: Mr. McCarthy moved to approve minutes from the June 29, 2009 executive session as presented. Mr. Andersson.Second:
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated June 30, 2009 was presented.  Ms. Hilyard reported that the Per Capita Grant was not received until July 10, 2009, after the end of the fiscal year.

BILLS: The bills for July were presented.
MOTION: Mrs. Smith moved to approve payment of checks #33191-33235, with check #33193 being void, in the amount of $106,058.35. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance Committee or Executive Committee reports.

Mrs. Smith reported that the Friends of the Library Crème de la Crème book sale will be held at LibraryPalooza on September 26, 2009.

Mr. Rich appointed Brenda Harris as the NSLS Representative.

Mrs. Mull reported that the After School Program is on hiatus during the summer.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for June.

Accentuate the Positive: Ms. Cramer reported that Elsie Martinez has won the Golden Ticket Award for outstanding youth programming.  She also reported that that over 100 children and adults attended the End of Summer Bash featuring Hoffman’s Wild Animals.

Communications: The following communication was presented:

• A response to a suggestion that the wheelchair needs footrests.

UNFINISHED  BUSINESS: The personnel policy change (defining “immediate family”) was presented.
MOTION: Mr. McCarthy moved to approve the personnel policy change as presented.  Second: Mrs. Harris.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Ms. Hilyard reported that she met with Lonn Frye and his designer regarding the remodeling project, which will consist of hold shelving, seating and a restroom screen in the lobby; reconfiguring office space behind the circulation desk; reconfiguring the computer lab in Adult Services; moving the desk, installing a display cabinet and creating a Tween area in Youth Services.

NEW BUSINESS:

Ms. Hilyard reported on the federal stimulus funds that are available to libraries.

• HB2424, the Public Library Construction Act – administered by the State of Illinois funding  for a competitive grant program for public library construction projects.
• BTOP, the Broadband Technology Opportunities Program – federal funding

Ms. Hilyard explained that State Rep. JoAnn Osmond announced the PLCA in a July 17 letter, saying that “no date has been sent for application submission.”   Ms. Caldara and Ms. Hilyard are working on a BTOP project.  Grant funding was announced July 1 and applications for that are due August 14.

Ordinance 09/10-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2009-2010 Fiscal Year” was presented.
MOTION: Mrs. Smith moved to approve Ordinance 09/10-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2009-2010 Fiscal Year.” Second: Mrs. Harris.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Ordinance 09/10-O-2, “Ordinance Adopting Prevailing Wage Rates” was presented.
MOTION: Mrs. Mull moved to approve Ordinance 09/10-O-2, “Ordinance Adopting Prevailing Wage Rates.” Mr. McCarthy.Second:
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The Tentative Budget and Appropriation Ordinance was presented.  The Notice of Public Hearing will be published in the Zion-Benton News prior on 8/20/09 so that the public hearing can be held at 6:30 p.m. on 09/22/09.
MOTION: Mrs. Smith moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Mr. Rich appointed Ms. Fleming and Mr. McCarthy to audit the Secretary’s minutes for FY08/09.

ADJOURNMENT:
MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The meeting adjourned at 8:20 p.m.

Approved: August 25, 2009

Signed:  Thomas Rich, President
Attest:  Brenda Harris, Secretary

Recording Secretary:  Tara Caldara

ZION-BENTON PUBLIC LIBRARY DISTRICT REGULAR MONTHLY BOARD MEETING
6:30 p.m., Tuesday, August 25, 2009
Place: Zion-Benton Public Library, Meeting Room B
2400 Gabriel Ave., Zion, IL 60099

AGENDA

I. CALL TO ORDER.

II. ROLL CALL.

III. AGENDA.
a. Adopt agenda.

IV. COMMENTS BY VISITORS.
Visitors are asked to identify themselves by stating their name and organization or purpose. General visitor comments are invited at this time. Visitor comments specific to an agenda item will be allowed at the beginning of the agenda item’s discussion.

V. MINUTES
a. Approve minutes from July 28, 2009, Regular Meeting. (Enclosed)

VI. TREASURER’S REPORT, BILLS, AND INVESTMENTS
a. Treasurer’s Report for July 31, 2009. (Enclosed)
b. Approve list of bills for July-August, 2009. (Enclosed)
c. Approve monthly investments.

VII. REPORTS.
a. Finance Committee.
b. Executive Committee.
c. Friends of the Library.
d. NSLS Representative.
e. After School Program.

VIII. LIBRARY DIRECTOR’S REPORT.
a. Statistical Report. (Enclosed)
b. Narrative Report. (Enclosed)
1. ALA Annual Conference Reports. (Enclosed)
c. Incident Report. (Enclosed)
d. Accentuate the Positive.
e. Communications.

IX. UNFINISHED BUSINESS.

X. NEW BUSINESS.
a. Acceptance of Statement of Cash Receipts and Disbursements July 1, 2008 through June 30, 2009. (Enclosed)
b. Acceptance of Illinois State Library Public Library Annual Report. (Enclosed)
c. Accept Proposal for Technology Support Services. (Enclosed)
d. Group Health Insurance, 2009-10 (Enclosed)
e. Geek the Library proposal. (Enclosed)
f. Per Capita Grant for State Aid – Review requirements and appoint Board committee to review policies.
g. Review of minutes from Executive Sessions.

XI. EXECUTIVE SESSION
a. To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library.

XII. ADJOURNMENT.

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
JUNE 29, 2009

President Rich called the meeting to order at 6:31 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Ms. Ower, Mrs. Smith, and Mr. Rich. Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation/Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda and amended it to include V.b Approve minutes from the May 23, May 28 and May 30, 2009 special meetings.
MOTION: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:

There were no visitor comments.

MINUTES: The minutes from the May 26, 2009 regular meeting were presented. Mrs. Mull noted that the After School Program went to the Field Museum, not the Shedd Aquarium.
MOTION: Ms. Ower moved to approve minutes from the May 26, 2009 regular meeting as corrected. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

MINUTES: The minutes from the May 23, May 28 and May 30, 2009 special meetings were presented.
MOTION: Ms. Ower moved to approve minutes from the May 23, May 28 and May 30, 2009 special meetings as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated May 31, 2009 was presented. Mrs. Mull asked if the $150,000 was transferred from the Investment Account to the Super Checking, as the board approved in May. Ms. Caldara assured her that it was and will ask the accountant if the Investment Fund can be included in the Treasurer’s Report.

* Ms. Ower entered at 6:34 p.m.

BILLS: The bills for June were presented.
MOTION: Mrs. Smith moved to approve payment of checks #33057-33120, with check #33065 being void, in the amount of $135,261.72. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS:

The Finance Committee presented the proposed FY09-10 Budget.

There was no Executive Committee report.

Ms. Hilyard reported that the Friends of the Friends of the Library received a check for $253.00 from the Internal Revenue Service.

Ms. Ower reported that she attended her last NSLS Board meeting last Monday.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for May.

Accentuate the Positive: Ms. Cramer reported that 95 kids attended today’s chalk drawing party. Ms. Caldara presented a photo slide show of Staff Day 2009.

Communications: The following communications were presented:

• Notice from Klein, Thorpe & Jenkins, LTD. that the Illinois Department of Human Rights has closed the Alchaar case.
• A thank you from the True Ladies United Club for making Youth Togetherness Day a success.
• A certificate of appreciation for participation in the Reuse-A-Shoe program.
• A thank you note from Brenda Harris for the opportunity to interview for Library Trustee.
• A thank you note from Spring Bluff School stating “thak you for the book mrcks. You read on the wild side too! From Alyssa. PS Love your books. Your library is cool!”
• An answer to a suggestion that we add napkins.
• An answer to a suggestion to shorten the check-out period on new DVDs.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Mrs. Mull and Ms. Ower administered the Oath of Office to the newly elected trustees.

Mrs. Mull was nominated President Pro Tem.

President Pro Tem Mull opened the nominations for the office of President. Mrs. Smith nominated Mr. Rich for the office of President. Mr. Andersson seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Vice-President. Mr. McCarthy nominated Mrs. Smith for the office of Vice-President. Mr. Andersson seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Treasurer. Ms. Ower nominated Mrs. Mull for the office of Treasurer. Mr. Rich seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Secretary. Mrs. Smith nominated Mrs. Harris for the office of Secretary. Mr. Rich seconded the nomination. President Pro Tem Mull declared the nominations closed.

MOTION: Mr. Rich moved to accept the Election of Officers. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.
President Rich appointed the following committees:

Executive: Thomas Rich (Chair), Stephanie Smith, Brenda Harris and Beverly Mull.
Finance: Beverly Mull (Chair), George Andersson and Dana McCarthy.
Strategic Planning: Thomas Rich (Chair), Brenda Harris and Stephanie Smith.

Approve the FY09/10 Budget as recommended by the Finance Committee.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0-Motion carried.

MOTION: Mrs. Smith moved to authorize the Treasurer to approve the final list of bills for FY08/09. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith Rich. Nay: -0- Abstain: -0- Motion carried.

Mr. Rich set the Board Meeting schedule for FY09/10 for the 4th Tuesday of each month at 6:30 p.m.

Item X.g Personnel Policy Change was presented. Ms. Clark asked that it be tabled for further discussion. President Rich directed Department Heads to discuss and better define immediate family.

Ms. Ower’s resignation was presented.

MOTION: Mrs. Smith moved to accept Megan Ower’s resignation. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

A brief recess was held to honor Megan Ower’s service to the library.

EXECUTIVE SESSION: The Board went into Executive Session at 8:00 p.m. to discuss items relating to the 2009-2010 Budget Proposal: Personnel—Salaries & Bonus and to discuss the appointment of a library trustee.

MOTION: Mrs. Mull moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District and to discuss the selection of a person to fill a public office, and invited Ms. Hilyard to attend. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 8:15 p.m.

MOTION: Mrs. Mull moved to appoint Lauren Fleming of Zion to the term held by Megan Ower (through 4/30/11).
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:

MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:20 p.m.

Approved: July 28, 2009
Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary

Recording Secretary: Tara Caldara

ZION-BENTON PUBLIC LIBRARY DISTRICT REGULAR MONTHLY BOARD MEETING
6:30 p.m., Tuesday, July 28, 2009
Place: Zion-Benton Public Library, Meeting Room A
2400 Gabriel Ave., Zion, IL 60099

AGENDA

I. CALL TO ORDER.

II. ROLL CALL.

III. AGENDA.
a. Adopt agenda.

IV. COMMENTS BY VISITORS.
Visitors are asked to identify themselves by stating their name and organization or purpose. General visitor comments are invited at this time. Visitor comments specific to an agenda item will be allowed at the beginning of the agenda item’s discussion.

V. MINUTES
a. Approve minutes from June 29, 2009 Regular Meeting. (Enclosed)
b. Approve minutes from June 29, 2009 Executive Session. (Enclosed)

VI. TREASURER’S REPORT, BILLS, AND INVESTMENTS
a. Treasurer’s Report for June 30, 2009. (Enclosed)
b. Approve list of bills for July, 2009. (Enclosed)
c. Approve monthly investments – none.

VII. REPORTS.
a. Finance Committee.
b. Executive Committee.
c. Friends of the Library.
d. NSLS Representative.
e. After School Program.

VIII. LIBRARY DIRECTOR’S REPORT.

a. Statistical Report. (Enclosed)
b. Narrative Report. (Enclosed)
c. Incident Report. (Enclosed)
d. Accentuate the Positive.
e. Communications.

IX. UNFINISHED BUSINESS.
a. Personnel Policy Change. (Enclosed)

X. NEW BUSINESS.
a. Installation of newly elected Trustee.
b. Adopt Ordinance 09/10-O-1, “ORDINANCE DETERMINING TO LEVY AN ADDITIONAL TAX OF 0.02% FOR THE 2009-2010 FISCAL YEAR.” (Enclosed)
b. Adopt Ordinance 09/10-O-2, “Ordinance Adopting Prevailing Wage Rates.” (Enclosed)
c. Approve Tentative Budget and Appropriation Ordinance and set date for public hearing. (Enclosed)
d. Appoint committee to audit Secretary’s Minutes.

XI. ADJOURNMENT.

MINUTES OF THE SPECIAL BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 30, 2009

A special meeting of the Board of Trustees was held on Saturday, May 30, 2009, for the purpose of appointing to the Board two of the seven applicants who were interviewed on May 23 and May 28.

Present: Mr. Andersson, Mrs. Mull, Mr. Rich, Mrs. Smith, and Nann Blaine Hilyard, Library Director.

Mr. Rich called the meeting to order at 9:11 a.m.

Mrs. Smith moved and Mr. Andersson seconded that Brenda Harris of Zion and Dana McCarthy of Winthrop Harbor be appointed to the open trustee positions for the terms ending April 30, 2011 and April 30, 2013.
Aye: Mr. Andersson, Mrs. Mull, Mr. Rich, Mrs. Smith.
Nay: None.

Ms. Hilyard was instructed to inform all candidates.

The Board approved changing the date of the regular June meeting to Monday, June 29.

Meeting adjourned at 9:27 a.m.

Approved: June 29, 2009

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: Nann Blaine Hilyard

MINUTES OF THE SPECIAL BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 28 2009

A special meeting of the Board of Trustees was held on Thursday, May 28, 2009, for the purpose of interviewing applicants for open seats on the Board.

Present: Mr. Andersson, Mrs. Mull, and Mrs. Smith. Absent: Ms. Ower and Mr. Rich.
Meeting started at 6:35 p.m.

The trustees interviewed Lana Clark of Zion, Dana McCarthy of Winthrop Harbor, and Lauren Fleming of Zion. Interviews concluded at 7:55 p.m.

There was discussion of pros and cons of all seven candidates.

The meeting adjourned at 8:10 p.m.

Approved: June 29, 2009

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: Stephanie Smith

MINUTES OF THE SPECIAL BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 23 2009

A special meeting of the Board of Trustees was held on Saturday, May 23, 2009, for the purpose of interviewing applicants for open seats on the Board.

President Tom Rich called the meeting to order at 9:00 a.m.
Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mr. Rich, Mrs. Smith, and Library Director Nann Blaine Hilyard.

The trustees interviewed Patti Kelley-Smith of Winthrop Harbor; Joseph Jones of Zion; Dale Ridder of Beach Park; and Brenda Harris of Zion.

The meeting adjourned at 10:15 a.m.

Approved: June 29, 2009

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: Nann Blaine Hilyard